011000January 10, 2000
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the Commissioners
Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Kemp, Frye,
Davis, Holmes, and Mason were present. Kim Newsom, County Personnel Director, delivered the invocation,
and everyone recited the Pledge of Allegiance.
Addition to the Agenda
Chairman Kemp added new business item: I. Request for Funding from JobLink.
Consent Agenda
On motion of Frye, seconded by Holmes, the Board unanimously approved the consent agenda, as
follows:
approve minutes of 1216199 and approve and unseal closed session minutes of 1216199;
reappoint Sonny Bullard and Tom Kemp to the Randolph County Fire Commission (two-year terms);
reappoint Ed Swicegood to the Asheboro Planning Board (five-year term);
appoint John Butler to an initial one-year term to replace Stephanie Dobbins on the Nursing Home/Adult
Care Home Community Advisory Committee;
approve the following resolution
WHEREAS, S.L. 1997-309 (S875) makes a number of significant changes in the procedures for
recording maps and plats; and
WHEREAS, the main purpose of the law is to transfer the responsibility for reviewing plats to
determine whether they meet recording requirements from the Register of Deeds to a Review Officer; and
WHEREAS, the new G.S. 47-30.2 requires the Board of County Commissioners in each County, by
resolution, to appoint a person to serve as Review Officer to review each plat before it is recorded and
certify that it meets the statutory requirements for recording; and
WHEREAS, it is the desire of the Randolph County Board of Commissioners to insure an expeditious
review of all maps and plats as required by G. S. 47-30.2 before they are presented to the Register of
Deeds for recording.
NOW THEREFORE, BE IT RESOLVED, effective January 10, 2000, thatAlan Thornton in the City
of Trinity is hereby appointed to perform all responsibilities as required for Review Officer under the
appropriate North Carolina General Statutes.
BE IT FURTHER RESOLVED that a copy of this Resolution designating this Review Officer be
recorded in the Randolph County Register of Deeds Office and indexed in the name of the Review Officer.
Randolph County Economic Development Corporation Annual Report
Bonnie Renfro, EDC President, reported that 1999 was an eventful year that included more than $79
million in new and expanded investment and the creation of more than 500 new jobs. The EDC broke ground
on their first-ever speculative industrial building in Liberty and optioned a 50 -acre site in Randleman for
industrial development.
Melissa Foust, EDC Marketing and Research Coordinator, discussed EDC's web page, which includes
information on all available industrial buildings and sites in the county.
Bramley Crisco, new EDC Existing Industry Coordinator, introduced herself to the Board.
Community Transportation Program Grant Application; Public Hearing
Ray Newton, RCATS Transportation Director for Randolph County Senior Adults Association
(RCSAA), explained that RCSAA is applying for a FY 2001 Community Transportation Program (CTP) Grant
through the N.C. Department of Transportation to enhance rural human service and general public
transportation in Randolph County. Mr. Newton stated that the CTP Grant is divided into parts:
Administration, Capital, and Employment Development. The total application amount is $312,977, with the
total local match being $38,379. RCSAA must hold a public hearing on the grant application, and the County
Commissioners must approve the application.
At 4:40 p.m. Chairman Kemp opened the public hearing, which was duly advertised in a newspaper of
general circulation. No one asked to speak and Chairman Kemp closed the public hearing.
On motion of Mason, seconded by Davis, the Board unanimously approved the CTP Grant application
for $312,977.
Courthouse Proiect Contracts
Bill Moser, architect for the Courthouse project, explained that the Courthouse project was divided into a
pre -construction phase, Phase I (main Courthouse construction), and Phase II (1981 building renovation).
These divisions were made to expedite the overall construction process. He said the intent is to award an
actual contract for the pre-constsruction phase and to authorize a letter of intent for the Phase I and Phase II
work. The actual contract for Phase I and Phase II will be awarded at the April, 2000 meeting, subject to the
sale of the 2000 Series Certificates of Participation. Mr. Moser then presented single -prime and multi -prime
bids received for the main construction of the Courthouse. (Certified bid tabulations listing all bidders for all
phases are ATTACHED.) Mr. Moser pointed out that by using multi -prime contracts, the County would save
$289,650. He made a recommendation to award the contracts for the four lowest bidders for the pre -
construction phase, as follows: J.H. Allen, General Contractor - $363,899; Wayne J. Griffin Electric, Electrical
Contractor - $90,000; Tommy V. Strigo, Plumbing Contractor - $42,112; and Crutchfield Plumbing and
Heating Company, HVAC Contractor - $20,000.
On motion of Frye, seconded by Holmes, the Board unanimously awarded the four pre -construction
contracts as recommended.
On motion ofMason, seconded by Frye, the Board unanimously agreed to issue four letters of intent to
the same four low bidders identified above for Phase I and Phase H portions of the Courthouse project.
Budget Amendments - Courthouse Proiect
Frank Willis, County Manager, reported that because construction bids have come in within budget, the
$1,023,000 that was added to the Courthouse Capital Project Fund earlier will not be needed now for
construction cost. He advised reversing the budget amendments made for this purpose in November, 1999.
On motion of Frye, seconded by Davis, the Board unanimously approved BudgetAmendments #27 to the
General Fund and #2 to the Courthouse Capital Project Ordinance, as follows:
GENERALFUND #27
Revenue
Decrease'
Fund Balance Appropriated
$873,000
Appropriation
Decrease
Public Buildings - Maintenance
(Contribution Courthouse Project)
$873,000
CO URTHO USE CAPITAL PROJECT ORDINANCE #2
Revenue
Decrease
Contribution from General Fund
Interest Earned
Sales Tax Reimbursement
$873,000
$120,000
$30,000
Appropriation
Decrease
Project Construction and Renovation
$1,023,000
Annual Audit Report
Will Massie of Strand Skees Jones & Company presented the County's independent audit report for FY
1998-99. He stated that the County is in good financial shape, is well managed, and that no major problems
were discovered during the audit process.
Animal Control Ordinance Amendments
MMi Cooper, Health Director, reported that the Health Department, Sheriff's Office, and County Legal
Division are proposing a more detailed penalties section and a clarification of wording in Section 3.C.2.b.
"Running at Large" of the Ordinance Governing the Control of Animals in Randolph County. The civil
penalties allow for warnings as well as escalating penalties when the violation is repeated. The rewording of
the "Running at Large" section makes it clear that as long as the animal remains on the property, the animal is
in compliance with the ordinance. As an aside, Ms. Cooper mentioned that the additional position allocated by
the Board of Commissioners for the animal trapping program has been money well spent. That program has
reduced the number of complaints received about stray animals.
On motion of Davis, seconded by Holmes, the Board unanimously voted to replace the current Section 6.
PENALTIES with the proposed new Section 6 (ATTACHED) and changed the wording of the "Running at
Large" subsection by deleting the words "under the control of their owner" and adding the words "on that
parcel of land. "
Budget Amendment - Health
On motion of Frye, seconded by Davis, the Board unanimously approved Budget Amendment #28 to the
FY 1999-2000 Annual Budget, which reflects additional funds received from the Division of Environmental
Health because of our 100% compliance with mandated inspections of food and lodging establishments, as
follows:
GENERAL FUND - #28'
Revenue
Increase
Restricted Intergovernmental
$5,538
Appropriation
Increase
Public Health
$5,538
Budget Amendment - Health
On motion of Frye, seconded by Davis, the Board unanimously approved Budget Amendment #29 to the
FY 1999-2000 Annual Budget, which reflects additional funds received to provide maternity care
coordination services to Medicaid recipients, and approved the hiring of a Public Nurse I (temporary
position) to provide those services, as follows:
GENERAL FUND - #29'
Revenue
Increase
Restricted Intergovernmental
$15,000
Appropriation
Increase
Public Health
$15,000
Special Meeting Date
The Board agreed to meet at 6:00 p.m. on January 24, 2000 to consider issues relative to the 2000 Series
Certificates of Participation.
Amendments to the County Classification Plan
Kim Newsom, Personnel Director, presented the following proposed changes to the County Classification
Plan: delete Solid Waste Specialist (grade 67), add Solid Waste Inspector (grade 65), add Human Resources
Placement Specialist (grade 64), change Jail Administrator to Jail Administrator -Major (grade 175), change
Deputy Sheriff -Major from grade 176 to grade 175, and add Chief Deputy Sheriff -Major (grade 176).
On motion of Mason, seconded by Frye, the Board unanimously approved these changes as presented.
Budget Amendment - Mental Health
Mazie Fleetwood, Area Mental Health Director, presented the agency's Phase II budget, which includes
some additional funding from the State as well as fund balance appropriated.
On motion of Frye, seconded by Holmes, the Board unanimously approved Budget Amendment #30 to
the FY 1999-2000 Annual Budget, as follows:
MENTAL HEALTH - #30
Revenue
Increase
Mental Health Fund Balance Appropriated
Mental Health Revenues
$344,045
$599,139
Appropriation >
Increase
Mental Health Expenditures
$943,184
JobLink Request for Funding
Chairman Kemp stated that he had received a request from JobLink for one-time funding of $15,000-
$18,000 in order to retain a customer service representative position through June. He said JobLink received a
$150,000 grant to get their program going. They have served over 1800 people and 140 have gotten jobs.
On motion of Frye, seconded by Davis, the Board unanimously agreed to make a one-time contribution
of $15, 000 to dobLink and approved Budget Amendment #31 to the FY 1999-2000 Annual Budget, as. follows:
GENERAL FUND - #31'
Revenue
Increase
Fund Balance Appropriated
$15,000
Appropriation
Increase
Special Appropriations
(Contribution to dobLink)
$15,000
Rezoning Public Hearing
At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal
Johnson, Planning and Zoning Director, presented the following requests:
1. STEVEN MOFFITT, Asheboro: This request has been withdrawn.
2. HAZEL CORDER, Seagrove, is requesting that .62 acre on Little River Road, Richland Township, be
rezoned from RR to RA/CU to allow the placement of a single -wide mobile home. The Planning Board
unanimously recommended approval.
Walter Corder, 197 Cranford Road, stated that his mother's house is too big for her now and she wants
to move into a smaller home.
Chairman Kemp closed the public hearing.
On motion of Frye, seconded by Davis, the Board unanimously approved the request of Hazel Corder.
Adiournment
The meeting adjourned at 6:35 p.m.
Phil Kemp, Chairman
J. Harold Holmes
Robert O. Mason
Darrell L. Frye
Robert B. Davis
Alice D. Dawson, Clerk to the Board