060500June 5, 2000
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the Commissioners
Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Kemp, Frye,
Davis, Holmes, and Mason were present. Reverend Bill Leist, Parish Associate Minister, First Presbyterian
Church, Asheboro, gave the invocation, and everyone recited the Pledge of Allegiance.
Retirement Recognition of Galenda Sandlin
Chairman Phil Kemp presented an engraved clock to Galenda Sandlin, who is retiring after 201/2 years of
service with the Randolph County Health Department.
Consent Agenda
On motion of Holmes, seconded by Davis, the Board unanimously approved the consent agenda as
follows:
approve minutes of April 25 and May 1, 2000 meetings;
reappoint Lisa Lamb, Cindy Schroder, Quincy Siler, and Mary Wade to 4 -year terms on the Mental
Health Board;
reappoint Cathy Baiden, Susan Milner, and Marie Pugh to 6 -year terms on the Library Board of
Trustees;
reappoint Mike Lee and appoint Don Allred and Reynolds Lisk to 3 -year terms on the Workforce
Development Board;
reappoint Jim Campbell to a 4 -year term on the RCC Board of Trustees;
appoint Dana Nance to fill the unexpired term of Anna Phillips on the Criminal Justice Partnership
Board.
Resolution Concerning Change in Control of Franchise Agreement from Time Warner, Inc. to AOL
Time Warner, Inc.
David Harris, Regional Cable Administrator with the Piedmont Triad Council of Governments, informed
the Board that there would be a change in control of Time Warner, Inc. to AOL Time Warner, Inc. He noted
that this was just a change of control of the parent company due to the merger of Time Warner with AOL and
that the management of cable services will not change. The Board, as the franchising authority, must adopt a
resolution transferring control.
On motion of Frye, seconded by Holmes, the Board unanimously adopted the following resolution:
WHEREAS, the County of Randolph, North Carolina ("County'), acting by and through its Board of
Commissioners ("Board'), passed and enacted a certain Ordinance, ("Franchise') granting a nonexclusive franchise
allowing Time Warner Advance Newhouse ("Time Warner') the authority to construct, operate and maintain a cable
television system within the County; and
WHEREAS, pursuant to provisions of the Franchise, the approval of the Franchising Authority is required to
transfer control of the Franchise; and
WHEREAS, pursuant to that certain Agreement and Plan ofMerger dated January 10, 2000
pursuant to which AOL and Time Warner established the terms and conditions whereby both AOL and Time Warner
would become wholly owned subsidiaries ofAOL Time Warner, Inc; and
WHEREAS, pursuant to the Cable Television Consumer Protection and Competition Act of 1992 ("1992 Cable
Act'), as amended. Time Warner and AOL have submitted to the Franchising Authority an FCC Form 394 -
Application for Franchise Authority Consent to Assign or Transfer ofControl ofCable Television Franchise, and other
documentary materials required by Federal Communications Commission regulation or state law or as required by the
Franchise; and
WHEREAS, the transfer of control of the Franchise shall not alter, affect or otherwise change the terms or
conditions of the Franchise; and
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WHEREAS, after careful evaluation of the Federal Communication Commission Form 394 and other
documentary materials required by Federal Communications Commission regulation or state law or as required by the
Franchise it was determined thatAOL Time Warner, Inc., has the legal and technical expertise, as well as the financial
stability, to operate and maintain the cable television system in accordance with the Franchise; and
WHEREAS, it is in the best interests of the County and its citizens to consent to the above referenced transfer of
control of the Franchise.
NOW THEREFORE, BE IT RESOLVED by the Board acting on behalf of the County that:
1. The Franchising Authority hereby gives consent to the transfer of control of Time Warner, Inc. to AOL Time
Warner, Inc.
2. The Grantor confirms that (a) the Franchise has been properly granted, is in full force and effect; (b) there
have been no amendments or modifications to the Franchise, except as set forth herein; (c) there are no defaults under
the Franchise or events which upon the giving of notice or passage of time, or both, would constitute an event of
default thereunder;
3. That consent to and any required approval of the transfer of control of Franchise from Transferor to
Transferee, as described in FCC Form 394, is hereby granted; and
4. That following the transfer of control, the Franchisee, may at anytime and from time to time, assign, grantor
pledge or otherwise convey one or more liens or security interests in its assets, including its rights, obligations and
benefits in and to the Franchise, to any lender ("Secured Party') providing financing to Transferee, from time -to -time,
and that such Secured Party shall have the rights of a secured creditor with respect thereto; and
5. That the consent to change of control herein provided shall be effective upon and only effective concurrent
with the closing of the transactions described in FCC Form 394, and the Franchising Authority shall be notified
promptly upon the closing of such transactions; and
BE IT FURTHER RESOLVED AS FOLLOWS:
6. Upon completion of the closing of the transactions described in FCC Form 394, Time Warner will continue to
provide the required performance bond and insurance certificates required by the Franchise; and
7. The Franchisee shall remain responsible for all obligations under the terms of the Franchise Agreement and
any other obligations under federal, state or local laws or agreements; and
8. This Resolution will become effective upon adoption by the franchise authority. ADOPTED by the Board of
Commissioners of the County ofRandolph this the 5th day ofdune, 2000.
D.O.T. Secondary Road Improvement Program Public Hearing
Jeff Picklesimer, D.O.T. District Engineer, presented the 2000-2001 Secondary Roads Program and
noted that they would not be receiving any bond funds this year. He introduced Mr. G.R. Kindley, N.C.
Board of Transportation member, who thanked the Board for their support.
Chairman Kemp opened the public hearing at 4:15 p.m..
Linda Cox, 6576 Jimmy Cox Road, asked how their road (SR2881) could get further up the priority list.
She stated that there are 4 businesses on her road and that she doesn't think that her beauty shop business
was counted because there isn't a business sign in her yard.
Jeff Picklesimer told her that her road was #136 out of 234, explained how the priority system works and
said that a new survey will be done next year and, hopefully, her road will move closer to the top of the list.
He also stated that he would document that there is a beauty shop at her address for the new survey.
Barbara Hardister, 6125 Carl Cox Road, said that she understood that her road (SR2882) was #85 on
the priority list and that there was one new business since the last survey was done.
Linda Cox asked about owner participation paving.
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Jeff Picklesimer explained that a written request must be sent to his office and must be approved by the
transportation board. Cost of paving to citizens is approximately $8/ft.
Chairman Kemp closed the public hearing.
Secondary Roads Improvement Program Resolution
On motion of Davis, seconded by Mason, the Board unanimously adopted the following resolution
approving the 1999-2000 Secondary Roads Improvement Program as presented.
WHEREAS, the North Carolina Department of Transportation anticipates July 2000 an allocation of $2, 014,880
and remaining funds of $0 from the previous Secondary Construction Program, a total of $2, 014, 880 for secondary
road improvements in Randolph County for the forthcoming fiscal year. A public meeting was held on June 5. 2000 in
the Randolph County Commissioners Meeting Room on the expenditures of said funds:
WHEREAS, it is proposed to utilize approximately $1,300, 000 to construct roads down the priority list as far as
possible, provided rights of way are available:
PROGRAM SUBJECT TO AVAILABILITY OF FUNDING, RIGHT-OF-WAY, AND ENVIRON MENTAL REVIEW
Priority No. SR No. Road Name From To Miles Description Cost
44 Rural 1338 Jim Pierce Rd SRI339 SRI340 1.00 G.D.B.P.EC $200,000
45 Rural 2860 Potters Way Rd SR2859 D.E. 0.50 G,D,B,P,EC 100,000
46Rural 1199 Doul Mountain Rd SRI 163 D.E. 0.60 G,D,B,P,EC 120,000
47Rural 1512 TurnerDairyRd SR1511 D.E. 1.10 G.D.B.P.EC 220,000
48 Rural 1112E AbnerRd SRI 111 SR1114 1.90 G.D.B.P.EC 380,000
49 Rural 1962 WalterMeadow Rd SRI 961 D.E. 0.50 G.D.B.P.EC 100,000
50 Rural 1104H Kidd'sMtBurneryMill Rd SR 1181 D.E. 0.90 G,D,B,P,EC 180,000
WHEREAS, it is proposed to retain $234,494 of the total allocation for spot stabilization, paved road
improvements, replace small bridges with pipe, or safety projects.
WHEREAS, it is proposed to retain $480,386 of the total allocation for road additions, property owner
participation paving, volunteer fire departments, rescue squad driveways, old subdivision improvement program,
overruns, county surveys and right of way acquisition.
WHEREAS, the North Carolina Department of Transportation anticipates July 2000 an allocation of$1, 767,170
and remaining funds of $0 from the North Carolina Highway Trust Fund, a total of $1, 767,170 for Secondary Road
Improvements in Randolph County for the forthcoming fiscal year. A public meeting was held on June 5, 2000 in the
Randolph County Office Building on the expenditures of said funds:
WHEREAS, it is proposed to utilize approximately $1,320, 000 to construct roads down the priority list as far as
possible, provided rights of way are available:
PROGRAM SUBJECT TOAVAILABILITYOFFUNDING, RIGHT-OF-WAY, AND ENVIRONMENTAL REVIEW
Priority No.
SR No.
Road Name
From
To
Miles
Description
Cost
51 Rural
1413
MountainViewRd
SR1414
1004
0.90
G.D.B.P.EC
$180,000
52 Rural
2641 B
Lambeth Mill Rd
SRI 005
Co. Line
2.20
G,D,B,P,EC
440,000
53 Rural
1807
KindleyRd
US 64
SR1409
0.30
G.D.B.P.EC
60,000
54 Rural
1526
Edgar Rd
E.O.P.
SR 1525
1.00
G,D,B,P,EC
200,000
55 Rural
1635
SweetbriarRd
SR 1542
D.E.
0.50
G.D.B.P.EC
100,000
56 Rural 1545 Miller's Mill Rd SR3106 E.O.P. 1.10 B&P 220,000
57Rural 1521 Sawyer Rd SR1524 D.E. 0.60 B&P 120,000
WHEREAS, it is proposed to retain $244,294 of the total allocation for spot stabilization, paved road
improvements, replace small bridges with pipe, or safety projects.
WHEREAS, it is proposed to retain $202,8 76 of the total allocation for property owner participation paving and
overruns.
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BE IT RESOLVED that all of the above be carried out by the Department of Transportation.
Resolution of Final Approval of Industrial Revenue Bonds for Instrument Specialties Co., Inc.
Bill Ivey, County Bond Attorney, gave an update on Instrument Specialties, stating that they are seeking
$2,000,000 in industrial revenue bonds for the renovation of buildings and purchase of new equipment. He
also stated that this expansion would create 40 new jobs.
On motion of Frye, seconded by Holmes, the Board unanimously approved the following resolution titled. -
RESOLUTION APPROVING THE ISSUANCE BY THE RANDOLPH COUNTY INDUSTRIAL FACILITIES AND
POLLUTION CONTROL FINANCING AUTHORITY OF ITS TAX-EXEMPT VARIABLE DEMAND/FIXED RATE
INDUSTRIAL REVENUE BONDS (INSTR UMENT SPECIALTIES COMPANY, INC. PROJECT) SERIES OF 2000 IN
THE AGGREGATE PRINCIPAL AMOUNT OF $2,000,000 TO FINANCE AN INDUSTRIAL PROJECT FOR
INSTR UMENT SPECIALTIES COMPANY, INC.
BEITRESOLVED by the Board of Commissioners ofRandolph County, North Carolina as follows:
Section 1. The Board has determined and does hereby declare as follows:
(a) The Randolph County Industrial Facilities and Pollution Control Financing Authority (the "Issuer'), by
Resolution adopted on June 1, 2000 has taken the following action, inter alia, in connection with the proposed
issuance and sale of its Tax -Exempt Variable Demand/Fixed Rate Industrial Revenue Bonds (Instrument Specialties
Company, Inc. Project) Series of 2000 in the aggregate principal amount of $2, 000, 000 (the "Bonds');
(i) authorized the issuance, sale, execution and delivery ofthe Bonds in accordance with the terms andprovisions
of the Trust Indenture hereinafter referred to:
(ii) authorized the execution and delivery of a Loan Agreement, dated as ofJune 1, 2000, between the Issuer and
Instrument Specialties Company, Inc. (the "Company');
(iii) authorized the execution and delivery of two Assignments to Loan Agreement each dated as ofJune 1, 2000
between the Issuer and the Trustee and the Issuer and the Bank, respectively;
(iv) authorized the execution and delivery of the Trust Indenture, dated as of June 1, 2000 (the "Indenture'),
between the Issuer and First Citizens Bank & Trust Company, as Trustee (the "Trustee');
(v) authorized the execution and delivery of a Bond Placement Agreement among the Issuer, the Company and
First Union Securities, Inc.;
(vi) approved the form ofthe Irrevocable Letter of Credit to be issued by First Union National Bank (the "Bank');
(vii) designated First -Citizens Bank & Trust Company as Trustee under the Indenture, and as bond registrar and
tender agent;
(viii) designated First Union Securities, Inc. as Remarketing Agent for the Bonds;
(ix) designated First Union Securities, Inc. as Placement Agent; and
(x) approved the form ofthe PlacementMemorandum to be used in connection with the initial issuance and sale of
the Bonds.
(b) The Board has reviewed the action taken by the Issuer in connection with the issuance and sale ofthe Bonds and
has made such other examination and investigation as it deems necessary and relevant as the basis ofthe approval set
forth herein.
Section 2. Pursuant to and in satisfaction of the requirements of Section 159C -4(d) of the General Statutes ofNorth
Carolina, the Board of Commissioners of Randolph County, North Carolina hereby approves the issuance by the
Issuer of its Tax -Exempt Variable Demand/Fixed Rate Industrial Revenue Bonds (Instrument Specialties Company, Inc.
Project) Series of 2000 in the aggregate principal amount of $2, 000, 000 to finance the Project.
Section 3. This resolution shall take effect immediately upon its passage.
Purchase of Mobile Computers for Sheriff Patrol Vehicles
Susana Vang, Purchasing Technician, informed the Board that the Sheriff's Department has requested 8
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additional mobile computers (4 were approved at the 4/10/00 Commissioners meeting). All state contract
procedures have been followed and these Motorola Model F5201 mobile computers may be purchased at a
total cost of $70,600. The Board approved the use of restricted law enforcement funds for purchase ofthese
computers at their 10/4/99 meeting.
On motion of Davis, seconded by Holmes, the Board unanimously approved the purchase of 8 additional
Motorola Model F5201 mobile computers at a cost of $70,600 using restricted law enforcement funds.
Proposed Changes to the Animal Control Program
MMi Cooper, Health Director, reported that the Health Department and Sheriff s Office are requesting
that all aspects of Animal Control in Randolph County be moved to the Health Department with support from
the Sheriff's Office when enforcement actions are needed. Currently, responsibility belongs to the Health
Department, with field staff supplied by the Sheriff's Department. The staff, or Animal Control Officers, are
deputies who have completed basic law enforcement training. While these officers are dedicated, they are
ultimately interested in careers in law enforcement, not animal control, and that eleven individuals have held
the three Animal Control Officer positions over the past four years. These deputies must also respond to 911
calls that are unrelated to animal control, thereby leaving, at times, only one officer to cover the entire county.
Ms. Cooper stated that a training program has been devised that includes relevant parts of basic law
enforcement training and important skills needed for animal control. She also proposes to use neighboring
counties for ride -along training. This change should produce three field officers dedicated to animal control
and greatly help in the response to complaints, requests for assistance, and investigation of problems. Ms.
Cooper also stressed that deputies will be called for enforcement purposes.
On motion of Davis, seconded by Mason, the Board unanimously approved the transfer of joint
responsibility for animal control existing between the Sheriff and the Health Director solely to the Health
Director, with the provision that the Sheriff's office will provide support when enforcement actions are
needed, and amended the Animal Control Ordinance to reflect these changes that will become effective July
1, 2000 (Amended Animal Control Ordinance ATTACHED for reference).
Appoint New Deputy Finance officer for Mental Health; Set Bond; Authorize Signature on Mental
Health Checking Account
Mazie Fleetwood, Mental Health Director, told the Board that a new Mental Health Finance Officer,
Susan Rice, was hired effective May 15 due to the retirement of Rick Moll on June 30. Mr. Moll will
continue to train Mrs. Rice until he leaves. Ms. Fleetwood asked the Board to take the following action:
On motion of Holmes, seconded by Frye, the Board unanimously appointed Susan Rice as Deputy
Finance Officer, seta bond of $100, 000 for Mrs. Rice, and authorized her signature on both Mental Health
checking accounts.
Resolution Levying Gross Receipts Tax on Rental/Leased Vehicles
Ben Chavis, Tax Supervisor, informed the Board that with the final approval of Senate Bill 1076, the
property tax on rental or leased motor vehicles has been repealed effective July 1, 2000. To replace this tax
the bill authorizes counties to levy a gross receipts tax of up to 1'/2%. The new law applies to all short-term
leases and rentals (less than 365 continuous days). The motor vehicles that will be subject to the gross
receipts tax include passenger cars, vans, mini -vans, sport utility vehicles, cargo vans, pickup trucks, trucks
with gross vehicle weight of 26,000 pounds or less, and trailers or semi -trailers of 6,000 pounds or less. The
new law requires the rental/leasing agencies to collect the gross receipts tax, and the County will provide
forms to the taxable establishments, who will file the returns with the County and remit the taxes on a
monthly basis. Mr. Chavis stated that this change will probably be revenue -neutral.
On motion of Frye, seconded by Holmes, the Board unanimously voted to adopt the following resolution
imposing the rental car gross receipts tax effective July 1, 2000:
WHEREAS, the North Carolina General Assembly has ratified Senate Bill 1076, signed into law as Session Law
2000-2 and effective for taxable years beginning on or after July 1, 2000; and
WHEREAS, this act repealed the property tax on certain vehicles leased or rented under retail short-term leases
or rentals and authorized counties to replace the lost tax revenue through enactment of a local tax on gross receipts
derived from retail short-term leases or rentals;
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that:
1. The County ofRandolph hereby imposes and levies a tax of one and one-halfpercent of the gross receipts from
the short-term lease or rental of vehicles at retail to the general public.
2. The County will administer and collect from operators of leasing and rental establishments the taxes levied
hereby, and the County may promulgate additional rules and regulations necessary for implementation of the taxes.
3. The taxes levied hereby are due and payable to the County in monthly installments on or before the fifteenth day
of the month following the month in which the tax accrues. Every taxable establishment required to collect the tax
shall, on or before the fifteenth day of each month, prepare and render a return to the County. The County shall
design, print, and furnish to all taxable establishments the necessary forms for filing returns and instructions to insure
the full collection of the tax. A return filed for this purpose is not a public record as defined by Section 132-1 of the
North Carolina General Statutes and may not be disclosed except as required by law.
4. In case offailure or refusal to file a return or pay the tax for a period of thirty days after the time required for
filing the return or paying the tax, there shall be an additional tax, as a penalty, offive percent of the tax due, with an
additional tax offive percent for each additional month or fraction thereof until the taxis paid. The County Board of
Commissioners for good cause shown may compromise or forgive any penalty or additional tax imposed hereunder.
S. Any person, firm, corporation or association who willfully attempts in any manner to evade a tax imposed
herein or who willfully fails to pay the tax or make and file a return shall, in addition to the penalties provided bylaw
and herein, be guilty of a misdemeanor punishable as provided bylaw.
6. The short-term rental or leased vehicle gross receipts tax levied herein shall become effective July 1, 2000.
Deep River Heritage Corridor Legislation
Mac Whatley told the Board that the Randolph County Tourism Development Authority has been actively
involved in the effort to have the Deep River Basin designated as North Carolina's first officially
acknowledged "State Heritage Corridor." This designation will be a significant step toward ultimate national
designation as a heritage corridor and will provide the first catalyst for the development of our area as a
nationally recognized tourism destination. Legislation will be jointly introduced by Senator Ellie Kinnaird and
Representative Harold Brubaker during this legislative session. Mr. Whatley also stressed that this
designation requires no financial support from the County.
On motion of Davis, seconded by Frye, the Board unanimously approved the following resolution in
support of the "State Heritage Corridor" bill:
WHEREAS, the Deep River comprises a thread of human history, commerce, industry and
community running through a fabric of natural, scenic, and recreational resources of major significance to
the Randolph County Tourism Development Authority, the State of North Carolina, and the South as a
region; and
WHEREAS, the 250 -year history of the Society of Friends along the Deep River valley has been a
pivotal force in the development of the social, cultural and political environments of the Town and the State,
illustrating the history of what has been called "the Other South:'; the pro -industrial South which ran counter
to the Southern plantation tradition; and
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WHEREAS, the unique history of the region with its role in establishing some of the earliest textile
manufacturing operations in the Southern United States; role as one of the birthplaces of the Underground
Railroad; and its tradition of anti -slavery activism; all offer an opportunity to establish and develop a
nationally significant corridor representative of North Carolina's unique cultural heritage; and
WHEREAS, the public interest would be served by preserving, protecting and enhancing these
resources for the benefit of the people of North Carolina, and by improving the planning and coordination
between all levels of government within the region.
THEN THEREFORE, be it ordained by the Board of County Commissioners of Randolph County,
North Carolina, at their regular meeting held on the 5th day of June, 2000, that the Bill pending before the
General Assembly which designates the Deep River region as a State Heritage Corridor has the full support
and approval of the Board, that the Chairman of the Randolph County Board of Commissioners, or his
delegated representative, is hereby directed to serve on the Committee charged with developing a
management plan for the Corridor, and that the administrative staff of the Randolph County Board of
Commissioners is directed to participate and cooperate in all respects in developing said plan.
Resolution Concerning Guil-Rand Fire Department Loan
Alan Pugh, County Attorney, told the Board that the Guil-Rand Fire Protective Association, Inc. has
asked that the County approve the Fire Association's entering into the financing of up to $2,500,000 for a fire
station project to be carried out on a tax-exempt basis.
On motion of Frye, seconded by Davis, the Board unanimously approved the following resolution:
WHEREAS, Guil-Rand Fire Protective Association, Inc. has determined to finance an amount ofup to $2,500, 000
for a new fire station; and the United States Internal Revenue Code requires that for such financing to be carried out
on a tax-exempt basis, this Board must first approve the financing; and
WHEREAS, the Fire Association has held apublic hearing on the financing afterpublished notice, as requiredby
the Code; and the Fire Association has reported the proceedings of the hearings to this Board;
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that:
1. The County approves the Fire Association's entering into the financing as required under the Code for the
financing to be carried out on a tax-exempt basis. The Fire Association's conduct of the required public hearing is
approved.
2. Nothing contained or set out herein should be construed as obligating the County in any manner as a
guarantor of any indebtedness whatsoever.
3. The County is not obligated nor legally or equitably responsible for the payment of or the security of any debt
incurred by the Association, nor does the County pledge any of its full faith and credit nor does it in any manner make
this resolution to induce any party to lend monies or otherwise finance the Association.
Election of NACo and NCACC Voting Delegates and Alternates
On motion of Mason, seconded by Frye, the Board unanimously elected Harold Holmes as the voting
delegate and Robby Davis as the alternate for the 2000 NACo conference and elected Darrell Frye as voting
delegate and Phil Kemp as the alternate for the 2000 NCACC conference.
Public Hearing for Rural Operating Assistance Program (ROAP) Grant
Ray Newton, RCATS Transportation Director, told the Board that a public hearing must be conducted in
order for Randolph County to apply for $102,334 in grant funds from the state for the following programs:
Elderly & Disabled Transportation Assistance Program (E&D), Work First Transitional/Employment
Transportation Assistance Program and the Rural General Public Program (RGP).
Chairman Kemp opened the public hearing at 5:30 p.m.. No one spoke and Chairman Kemp closed the
public hearing.
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On motion of Frye, seconded by Mason, the Board unanimously voted to approve the Rural Operating
Assistance Program (ROAP) Grant application for $102, 334 from the state for the Elderly & Disabled
Transportation Assistance Program (E&D), Work First Transitional/Employment Transportation Assistance
Program and the Rural General Public Program (RGP).
Appointments to the Aging Services Planning Committee
Candie Rudzinski, Aging Services Planning Coordinator, asked the Board to approve the following list of
nominations for membership on the Aging Services Planning Committee:
On motion of Davis, seconded by Holmes, the Board voted unanimously to appointAddie Luther, Allan
Edwards, Charlie Casper, Douglas Aitken, Jr., Jean Johnson, Julie Prince -Bell, and William Allred and to
reappoint Candie Rudzinski, Frank Willis, Joy Ratliffe, Ann Suggs, Carolyn Vickrey, Charles Tyson, J. T.
Pugh, Jr., John McGlohon, Peggy Morrison, Donna Moore, Duffy Johnson, Janet Henley, RN, Janet Ward
and Sandra Allen to the Aging Services Planning Committee for one-year terms.
Acceptance of 2000-2001 EDTAP and Other Supplemental Funds
Ms. Rudzinski stated that during the next fiscal year the County may be allotted additional funds from
EDTAP (Elderly & Disabled Transportation Assistance Program), the NC General Assembly, and/or
HCCBG. Since the turn -around time for completing the necessary budgets and paperwork can be as little as
5-10 working days, she requested blanket approval for the Aging Services Planning Committee to allocate
these funds.
On motion of Frye, seconded by Mason, the Board unanimously agreed to accept EDTAP and other
supplemental funds for Aging Services, should they become available, and to allow the Aging Services
Planning Committee to decide how to allocate these funds.
Aging Services - 2000-2001 Home and Community Care Block Grant (HCCBG) Allocations
Candie Rudzinski, Aging Services Planning Coordinator, reported that the Aging Services Planning
Committee has approved a recommendation for the HCCBG allocations for FY 2000-2001, totaling
$603,655. The Aging Services budget should also include DSS match of $9,657.
On motion of Kemp , seconded by Mason, the Board unanimously approved the HCCBG FundingPlan
as indicated on Form DOA -731 requesting a total of $603,655 and the DSS match totaling $9, 657 for FY
2000-2001 for Randolph County.
Resolution in Support of Grant Application for the "Central Piedmont Discovery Center"
On motion of Frye, seconded by Holmes, the Board voted unanimously to approve the following
resolution of support as presented by Hal Johnson, Chairman, Randolph County Tourism Development
Authority:
WHEREAS, the Randolph County Tourism Development Authority (RCTDA) has been charged with the
promotion ofRandolph County as a tourism, meeting and convention destination.
WHEREAS, in the execution of those duties, the Tourism Development Authority has made a commitment to
the development of the Central Piedmont Discovery Center, a public facility that will combine a permanent
headquarters for the RCTDA and a visitor convenience/rest area with a state-of-the-art facility to showcase the
unique natural, cultural and historic aspects ofRandolph County and the central Piedmont region ofNorth Carolina
and the RCTDA is now seeking funding for this facility through the Department of Transportation, Transportation
Enhancement Program funding.
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WHEREAS, the proposed development of this facility would ensure both a high quality public visitor
center/rest area and an important visitor information/resource center along an important transportation corridor
serving Randolph County and the entire central Piedmont region.
WHEREAS, the public interest would be served by preserving protecting, showcasing and enhancing these
resources for the benefit of the people ofNorth Carolina, by improving the visitor experience in the central Piedmont
and by encouraging visitors to the region to extend their time in the region
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Randolph County, North
Carolina, at their regular meeting held on the 5th day ofJune, 2000, that the Transportation Enhancements Program
grant application submitted by the Randolph County Tourism Development Authority for the development of the
Central Piedmont Discovery Center, now pending before the North Carolina Department of Transportation has the
full support and approval of the Board.
Resolution in Support of Grant Application for the "Seagrove Plank Road/Railroad" Proiect
On motion of Frye, seconded by Holmes, the Board unanimously voted to approve the following
resolution of support as presented by Hal Johnson, Chairman, Randolph County Tourism Development
Authority:
WHEREAS, the Randolph County Tourism Development Authority (RCTDA) has been charged with
the promotion of Randolph County as a tourism, meeting and convention destination;
WHEREAS, in the execution of those duties, the Tourism Development Authority has made a
commitment to the development of tourist focused interpretive centers in conjunction with the North
Carolina Pottery Center which will showcase the impact of transportation, in the forms of the Salem to
Fayetteville Plank Road and the introduction of railroad service, on the Seagrove area and the development
and growth of the pottery industry in southern Randolph County;
WHEREAS, the public interest would be served by preserving, protecting, showcasing and enhancing
this unique heritage and the historic transportation resources of the Seagrove area for the benefit of the
people of North Carolina, and would enhance the potential for economic benefit in the area by improving
the visitor experience in the central Piedmont and by encouraging visitors to the region to extend their time
in the region
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Randolph County, North
Carolina, at their regular meeting held on the 5th day of June, 2000, that the Transportation Enhancements
Program grant application submitted by the Randolph County Tourism Development Authority for the
development of the Seagrove Train Station/Seagrove Plank Road Project, now pending before the North
Carolina Department of Transportation has the full support and approval of the Board.
Compensation Analysis Report
Kim Newsom, Personnel Director, told the Board that Randolph County's turnover rate has increased
for several years to about 14% in 1999. This reflects the loss of 161 employees in budgeted positions, 77 in
1998 and 84 in 1999. Of the 84, 66% of those leaving in 1999 were employees that we had trained and had
less than 5 years of service at the time of their leaving. Four common links of concern that have been
identified by Mr. Newsom and department heads are the high turnover rate, high training costs, limited
career growth opportunities and quality of applicants for positions.
Mr. Newsom recommended that the Board, within their budget process, adopt the proposed new
classification and pay plan with a 5% plan adjustment and increase the Standard Job Rate by one step. It is
further recommended that the Board adopt the proposed budget to include funds for merit increases and
those reclassification and market adjustments to remain competitive. Further, that the Board commit to a 2 -
to 4 -year plan to bring the County compensation package in line with the "market." These actions will
reduce turnover and training costs while enhancing the efficiency and productivity of the County workforce.
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A recommendation is also made to further study, in depth, the concept of benefit administration. The first-
year cost of this plan will be $1,255,000 as projected in the County Manger's proposed budget.
Rezoning Public Hearing
At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests.
Hal Johnson, Planning and Zoning Director, presented the following requests, and Chairman Kemp opened
the public hearing for comments on each request and closed it before taking action on each request:
1. RODNEY & BETSY MOODY, Randleman, North Carolina, are requesting that 5.82 acres
(out of 83.60 areas) located on the corner of Randolph Tabernacle Road and Country Place
Road, Asheboro Township, be rezoned from Residential Agricultural to Residential
Exclusive/Conditional Use. The proposed Conditional Use Zoning District would specifically
allow the development of a 6 -lot subdivision for site built homes only. The Planning Board
recommended unanimously that this request be approved.
Rodney Moody, 3 13 9 WOW Camp Rd., Randleman, spoke in favor of his request and stated that he
would leave as many of the trees on the property as possible.
On motion of Holmes, seconded by Frye, the Board voted unanimously to approve the request of
Rodney and Betsy Moody.
2. WILLIAM CLEMMONS, Zionsville, Indiana, is requesting that 20.06 acres located at the end
of Farmhouse Road, Liberty Township, be rezoned from Residential Restricted/Conditional Use
to Residential Exclusive/Conditional Use. The proposed Conditional Use Zoning District would
specifically allow the re -subdivision of Lot # 12 of Walnut Ridge Subdivision into three (3) lots for
site built homes only. The Planning Board recommended unanimously that this request be
approved.
Deborah Jones, realtor, spoke on behalf of the applicant, stating that applicant plans to
built a home on one of the sites and reserve the other sites for family members to build on if and
when they so choose.
On motion of Davis, seconded by Holmes, the Board voted unanimously to approve the
request of William Clemmons.
3. ALLEN & JUAN ITA BULLARD, Randleman, North Carolina, are requesting that 25.51 acres
located on New Salem Road, Providence Township, be rezoned from Residential Agricultural to
Residential Agricultural/Conditional Use. The proposed Conditional Use Zoning District would
specifically allow a planned unit development of 4 residences (property owner, farm worker,
elderly parent and care giver for elderly parent).The Planning Board recommended unanimously
that this request be approved.
No one spoke.
On motion of Frye, seconded by Mason, the Board voted unanimously to approve the
request of Allen & Juanita Bullard.
4. JOSEPH THOMAS, Denton, North Carolina, is requesting that 10.20 acres (out of 28.78
acres) located on Brantley Gordon Road, Concord Township, be rezoned from Residential
Agricultural to Residential Exclusive/Conditional Use. The proposed Conditional Use Zoning
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District would specifically allow the development of a 9 -lot subdivision for site built or modular
homes. The Planning Board recommended unanimously that this request be approved. Hal
Johnson stated that the applicant asked that it be postponed.
No one spoke.
On motion of Frye, seconded by Holmes, the Board voted unanimously to table this request
for 1 month.
5. HAROLD WILKES, Archdale, North Carolina, is requesting that 9.38 acres located on
Jordan Valley Road, Tabernacle Township, be rezoned from Residential Agricultural to
Residential Exclusive/Conditional Use. The proposed Conditional Use Zoning District would
specifically allow the development of a 7 -lot subdivision for site built homes only. The Planning
Board recommended unanimously that this request be approved.
Jerry King, Surveyor, 1366 Cagle Mill Rd., Seagrove, said that the average lot size will be 1.4 acres
and some preliminary soil testing has been done. There is a minimum square footage of 1200 sq. ft.
Harold Wilkes, applicant, 7104 Chanterelle Drive, High Point, spoke in support of his request.
On motion of Holmes, seconded by Frye, the Board voted unanimously to approve the request of
Harold Wilkes.
6. JIMMY WARD HARDWOODS, INC., Seagrove, North Carolina, is requesting that 32.87
acres located at 485 Burney Road, Richland Township, be rezoned from Residential Agricultural
& Light Industrial to Light Industrial/Conditional Use. The proposed Conditional Use Zoning
District would specifically allow the expansion of existing lumber yard. The Planning Board
recommended that this request be approved by a 5 to 2 vote with the following conditions:
* 100 ft. buffer along Burney Road, Borrough Avenue, and his private drive into the
operation (this would include any proposed access) where possible and where it is not
appropriate, buffers should be worked out with the Planning Staff.
* Any access to Burrough Avenue should be restricted to allow only personal vehicles.
J. Wilson Alexander Jr., attorney for the applicant, explained to the Board that the applicant's
business was established prior to County zoning. The applicant didn't realize that his property had two
separate zoning districts (R.A. and L.I.) until he came to the County for permits to set up a mobile office.
Mr. Alexander then asked that the original request be amended to not rezone the upper portion with
entrance off Burney Road (leaving it R. A.), but to rezone the lower portion with entrance offBorrough Ave.
as L.I./C.U. for storage only and to provide appropriate buffers.
Discussion ensued concerning amendment of the original request and consequently, Mr. Alexander
changed his amendment to rezone the bottom portion of his property to L.I./C.U. with buffers on Borrough
Ave. and make the driveway from Burney Road Light Industrial.
Jon Megerian, attorney representing neighbors, asked that the applicant repair (via artificial buffers)
everything he has damaged during his unlawful use of his property due to the Residential/Agricultural
zoning, and that the middle portion of the property be rezoned to L.I./C.U. for no further expansion to his
business. He also presented a petition of about 80 signatures in opposition of this request to the Board
along with pictures of the property.
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Mr. Megerian asked for a show of hands of all persons in attendance opposing this request; there were
approximately 25.
On motion of Frye, seconded by Mason, the Board voted unanimously to table this request and asked
that the attorneys negotiate on behalf of their clients and bring back a workable request amiable to both
sides.
7. RALPH NEWSOME, Ramseur, North Carolina, is requesting that 172.00 acres located on
the corner of Old Staley Road and Langley Road, Columbia Township, be rezoned from
Residential Agricultural to Residential Restricted/Conditional Use. The proposed Conditional
Use Zoning District would specifically allow the development of a 103 -lot subdivision for site built
homes, modular homes and Class A double -wide mobile homes on permanent foundations with a
minimum house size of 1,200 sq. ft. The Planning Board recommended unanimously that this
request be denied.
Hal Johnson informed the Board that he had received a letter from the applicant stating that
he wanted it read at the rezoning public hearing. The letter said that although he knew that his
request would ultimately be denied, Mr. Newsome was not going to withdraw his request. Mr.
Johnson further told the Board that this area is primarily residential and agricultural in nature with
low density and contains mainly single-family homes. The proposed subdivision would not be
consistent with housing in the existing community.
Jon Megerian, attorney, told the Board that he had been "fired" by the applicant.
Chairman Kemp asked if there was anyone in attendance who wished to speak in support of this
request. No one spoke.
Chairman Kemp closed the public hearing.
On motion of Holmes, seconded by Frye, the Board unanimously voted to deny the request of Ralph
Newsome.
Budget Amendment - Health Department
Due to extensive flood damage to many eastern North Carolina counties, monies earmarked for the
Healthy Carolinians program will not be forthcoming in this fiscal year. The public health budget needs to be
amended to reflect this decrease in revenues.
On motion of Davis, seconded by Mason, the Board unanimously approved Budget Amendment #45
to the FY 1999-2000 Annual Budget, as follows:
GENERAL FUND - #45
Revenue
Decrease
Restricted Intergovernmental
$10,000
Appropriation
Decrease
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GENERAL FUND - #45
Public Health $10,000
Budget Amendment - State School Bonds
The State School bonds for public school capital needs are budgeted each year as a grant to the
County. The Department of Public Instruction approves the school projects and allocates the necessary
portion of the bond proceeds. As payments are made on these projects, the State transfers money to the
County's bank account. Our current year's budget needs to be amended to include the total amount of
anticipated expenditures to be incurred in this fiscal year for the school projects.
On motion of Davis, seconded by Mason, the Board unanimously approved Budget Amendment #46
to the FY 1999-2000 Annual Budget, as follows:
GENERAL FUND - #46
Revenue
Increase
Restricted Intergovernmental
$10,800,000
Appropriation
Increase
County School Building Bond Fund
$9,500,000
City School Building Bond Fund
$1,300,000
Budget Amendment - Medical Examiner
The Medical Examiner's Office is increasing their autopsy rates from $400 to $1,000 per autopsy.
Therefore, a budget amendment transferring $15,000 from the Legal Department's budget (unfilled vacant
position) to the Medical Examiner budget is necessary.
On motion of Davis, seconded by Mason, the Board unanimously approved Budget Amendment #47
to the FY 1999-2000 Annual Budget, as follows:
GENERAL FUND - #47
Appropriation
Increase
Medical Examiner
$15,000
Appropriation
Decrease
Legal
$15,000
Budget Amendment - Merit Increases
On motion of Davis, seconded by Mason, the Board unanimously approved Budget Amendment #48
to the FY 1999-00 Annual Budget to transfer merit money from Administration to the various departments
using it, as follows:
GENERAL FUND - #48
Appropriation
Increase
Decrease
Administration
1,163
Building Inspections
642
Computer Services
1,500
Cooperative Extension
189
Emergency Services
1,799
Library
1,100
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Maintenance
509
Increase
Planning & Zoning
387
Miscellaneous
Public Health
3,299
Increase
Register of Deeds
462
Sheriff & Jail
3,823
Social Services
4,571
Tax
556
Administration
20,000
Budget Amendment - Office of Juvenile Justice - Day Reporting Center
The Office of Juvenile Justice notified the Day Reporting Center (DRC) that their juvenile programs
had received discretionary funding in order to purchase two vans. The Randolph DRC received $25,000 and
Montgomery DRC received $20,000 in discretionary funds. Montgomery County Juvenile Crime Prevention
Council has also given us an additional $4,000 to assist in the purchase of the vans. We were able to reserve
two 15 -passenger vans from the state contract vendor at a cost of $21,585 each.
On motion of Davis, seconded by Mason, the Board unanimously approved Budget Amendment #49
to the FY 1999-2000 Annual Budget, as follows:
GENERAL FUND - #49
Revenue
Increase
Restricted Intergovernmental
$25,000
Miscellaneous
$24,000
Appropriation
Increase
Day Reporting Center
$49,000
Budget Amendment - Local Law Enforcement Block Grant Revenue & Expenditure for 1999
Grant
The LLEBG paid 90% of the salaries for several part-time bailiffs for extra security at the courthouse.
This grant was unusual in that all of the funds were received in advance rather than reimbursed afterwards.
The unused grant funds must also earn interest to be spent on the designated purpose of the grant. At June,
1999, the portion of grant funds not yet spent was accounted for as deferred revenue. Since then, the entire
grant funds, the local match, and the interest earned have been spent. Therefore, the following budget
amendment is necessary to properly account for this grant.
On motion of Davis, seconded by Mason, the Board unanimously approved Budget Amendment #50
to the FY 1999-2000 Annual Budget, as follows:
GENERAL FUND - #50
Revenue
Increase
Restricted Intergovernmental
$14,994
Investment Earnings
948
Miscellaneous
1,665
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GENERAL FUND - #50
Appropriation Increase
Sheriff & Jail $17,607
Budget Amendment - 2000 Randolph County Schools Facilities Capital Project Ordinance
Due to bids coming in under estimated budget projections for the Archdale Elementary School
project, a budget amendment is needed to transfer $400,000 to cover shortfalls in other projects.
On motion of Davis, seconded by Mason, the Board unanimously approved Budget Amendment
#2 to the 2000 Randolph County Schools Capital Project Ordinance, as follows:
2000 Randolph County Schools Capital Project Ordinance - #2
Appropriation
Decrease
Archdale Elementary
$400,000
Appropriation
Increase
Miscellaneous Projects
$400,000
Presentation of Proposed FY 2000-2001 Budget
Frank Willis, County Manager, presented his proposed FY 2000-2001 budget message. This budget
proposes a tax rate of 51.25¢, same as last year, and is based on a total valuation of $6,190,000,000. The
major emphasis of this proposed budget is to try to reduce the turnover rate (14%) of the County's 610 full-
time positions. A study conducted by the Personnel Department revealed that our entry level salaries are
about 10% below those of comparable counties, that our standard job rate needs to be about 20% above
entry level to be competitive, and that the salaries of our department heads and key staff are, on average,
20.25% below the salaries of equivalent positions in comparable counties. Addressing these problems must
be accomplished through a multi-year plan. This budget proposes to include the following this year:
5% Pay Plan Adjustment $897,290
Increase Standard Job Rate by One Step $288,844
Increase Merit Money from $20,000 to $45,000 $ 25,000
Reclassification & Market Adjustments $ 43,866
TOTAL: $1,255,000
Adjournment
The meeting adjourned at 9:05 p.m.
Phil Kemp, Chairman
Darrell L. Frye
J. Harold Holmes
Robert O. Mason
Robert B. Davis
Cheryl A. Ivey, Deputy Clerk to the Board
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