110600November 6, 2000
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners
Kemp, Frye, Davis, Holmes, and Mason were present. Invocation was given by Rev. Dale Kennedy, First
Evangelical & Reformed United Church of Christ, Asheboro, and everyone recited the Pledge of Allegiance.
Special Recognition
Chairman Kemp presented an engraved clock in appreciation to Allen N. Holt, who is retiring from the
Randolph County Tax Commission and Board of Equalization and Review after 161/2 years of service.
Presentation of Retirement Plaques
On behalf of the Board, Chairman Kemp presented an engraved clock to Karen Smith for 25 years of
service in the Department of Social Services and to Richard Hughes for 30 years of service in the Sheriff's
Office.
Consent Agenda
On motion of Mason, seconded by Frye, the Board unanimously approved the consent agenda, as
follows:
approve regular minutes and closed session minutes of the October 5, 2000 meeting;
appoint Mark Brady to the Child Fatality Prevention/Child Protection Team (3 year term);
appoint Vic Freitas to the Criminal Justice Partnership Program Advisory Board (3 -year term).
appoint Ben Ramsay to the Tax Commission (3 year term).
Piedmont Authority for Regional Transportation (PART) Status Report
Commissioner Frye, member of the PART Board, made opening remarks about this agency and
introduced Brent McKinney, PART Executive Director.
Mr. McKinney gave a status report on PART's work program and discussed regional transportation
issues. PART has no paid employees but has a board made up of 13 elected and 4 appointed officials. They
have received some funding through state and federal grants for transportation studies. One issue that is being
addressed is a regional bus system. Mr. McKinney stated that the County, through enabling legislation, could
generate local revenue for PART through a tax on rental vehicles or through a tax on all vehicles.
Resolution Concerning Staley Fire Department Loan
Frank Willis, County Manager, told the Board that the Staley Fire Department has asked that the
County approve the Fire Department's entering into a tax-exempt financing of up to $150,000 for a new fire
station and two used fire trucks.
Larry Hicks, Assistant Fire Chief for Staley Fire Department, stated that the recent expansion in the
Staley Fire District, approved by the County Commissioners, necessitates the construction of another fire
station and the addition of two fire trucks. No one spoke at the public hearing Staley Fire Department held on
the proposed financing.
On motion of Holmes, seconded by Mason, the Board unanimously approved the following resolution:
WHEREAS, Staley Volunteer Fire Department has determined to finance an amount of up to
$150, 000 for a new fire station building and two used fire trucks; and the United States Internal Revenue
Code requires that for such financing to be carried out on a tax-exempt basis, this Board must first approve
the financing; and
WHEREAS, the Fire Department has held a public hearing on the financing after published notice, as
required by the Code; and the Fire Department has reported the proceedings of the hearing to this Board;
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that:
1. The County approves the Fire Department's entering into the financing, as required under the
Code for the financing to be carried out on a tax-exempt basis. The Fire Department's conduct of the
required public hearing is approved.
2. Nothing contained or set out herein should be construed as obligating the County in any manner as
a guarantor of any indebtedness whatsoever.
3. The County is not obligated nor legally or equitably responsible for the payment of or the security
of any debt incurred by the Fire Department, nor does the County pledge any of its full faith and credit nor
does it in any manner make this resolution to induce any party to lend monies or otherwise finance the Fire
Department.
Adoption of New Safety Policy
Ron Williams, County Safety and Training Officer, explained proposed changes to the County Safety
Policy. These changes are in the areas of committee names, meeting schedules, and responsibilities.
On motion of Frye, seconded by Davis, the Board unanimously adopted the proposed new Safety
Policy to replace the Safety Policy adopted July 11, 1994 and revised October 7, 1996
Request for Endorsement of Designated Medical Provider for Workers' Compensation Claims
Kim Newsom, Personnel Director, stated that County employees currently may seek medical attention
from any doctor of their choosing for a Workers' Compensation injury. The N.C. Workers' Compensation Act
grants authority for employers to designate a medical provider for all Workers' Compensation injury claims by
their employees. He said that the County would like to pursue this option in order to enhance the well-being of
County employees through medical coverage that will be precise, speedy and thorough. The County would
solicit input from local medical providers and would choose a medical provider based on certain criteria, such
as level of experience in the diagnosis and treatment of work-related injuries, knowledge of applicable state
Workers' Compensation laws, and 24-hour, seven -days -a -week coverage provided either directly or in a
coordinated manner through an emergency department.
On motion of Frye, seconded by Holmes, the Board unanimously endorsed the concept of designating
a medical provider for all employees' Workers' Compensation claims.
Approval of Contract for Scrap Tire Disposal
David Townsend, III, Public Works Director, reported that only one sealed bid had been received for
scrap tire disposal services at the Randolph County Solid Waste Facility, even though all three companies who
handle scrap tire disposal in North Carolina were notified. Even after rebidding this service, only one company
submitted a bid. The other two companies, U. S. Tire Recycling of Concord and Tires, Inc. of Winston-Salem,
returned faxes declining to bid. The one company who submitted a bid was Central Carolina Tire Disposal of
Cameron, NC. This company has been providing these services for Randolph County for the last several years
for $61 per ton of tires removed from the scrap tire site at the Solid Waste Facility. The bid for the new three-
year contract is for $64.98 per ton. Mr. Townsend said he has been satisfied with this vendor's work and
recommended awarding the new contract to them.
On motion of Davis, seconded by Holmes, the Board unanimously awarded a three-year contract for
scrap tire disposal to Central Carolina Tire Disposal of Cameron, NC at a unit price of $64.98 per ton, and
authorized the County Manager to sign the contract.
Approval of Contract for Radios for Sheriffs Office
Jane Leonard, Deputy Finance Officer, stated that informal bids had been received for thirteen
MCS2000 Model II and five CDM1250 UHF mobile radios for the Sheriff's Office. The following bids were
received: MOBEX Communications, Inc., $23,132.00; Wireless Communications, Inc., $23,701.09; and
Commonwealth Radio Services, Inc., $26,500.00.
On motion of Frye, seconded by Holmes, the Board unanimously awarded the bid to the low bidder,
MOBEX Communications, Inc., for $23,132.00.
Approval of Purchase of Two Used Patrol Vehicles for Sheriffs Office
Susana Vang, Purchasing Technician, stated that the Sheriff s Office has requested to purchase two
1996 Ford Crown Victoria vehicles from the North Carolina State Surplus Property Agency, to be used by
school resource officers. She advised that, pursuant to NCGS 143-129(e), Randolph County is exempt from
competitive bidding laws when purchasing from a governmental unit.
On motion of Holmes, seconded by Davis, the Board unanimously approved the purchase of these two
vehicles for the total cost of $16, 000.00.
Approve Use of Local Law Enforcement Grant Funds; Set Public Hearing
Major Allen McNeill informed the Board that Randolph County has been awarded the Local Law
Enforcement Block Grant this year in the amount of $28,803. One of the requirements for this grant is to have
an advisory committee who recommends to the County Commissioners how the money should be used.
Another requirement is to hold a public hearing on the proposed usage. The County must provide a local
match of $3,200. Major McNeill said that the advisory committee is recommending that we continue to use
the grant money for enhanced security (part-time bailiffs) at the Randolph County Courthouse, as we have in
the past.
On motion of Davis, seconded by Mason, the Board unanimously approved the proposed use of these
grant funds for enhanced security at the Courthouse and set a public hearing on this matter for 4:30 p. m. on
December 4, 2000.
Approval of New Fee Policy and Eligibility Policy for Dental Program
MMi Cooper, Health Director, reported that on October 30 the Board of Health approved a dental
clinic eligibility policy and fee schedule. The eligibility policy matches those most in need with the resources
for care at the Health Department. The fee schedule reflects a change in the Medicaid reimbursement rates for
services rendered.
On motion of Frye, seconded by Davis, the Board unanimously approved the proposed dental clinic
eligibility policy and fee schedule as approved by the Board of Health.
Set Date for Public Hearing on Community Transportation Program Grant Application
On motion of Holmes, seconded by Frye, the Board unanimously agreed to set a public hearing on the
Community Transportation Program Grant application for 5: 00 p.m. on December 4, 2000.
Replacement Bylaws for the Criminal Justice Partnership Program Advisory Board CJPPAB
Chairman Kemp, who serves on the CJPPAB, explained that the CJJPPAB had voted to repeal their old
bylaws and adopt new ones, subject to subsequent approval by the County Commissioners. Some of the
sections in the old bylaws were no longer needed or appropriate after the Day Reporting Center became a
County department, and other sections just needed "cleaning up." The County Manager's Office was heavily
involved in developing the proposed new bylaws.
On motion of Holmes, seconded by Mason, the Board unanimously gave final approval to the
proposed new CJPPAB bylaws.
January Meeting Date
On motion of Frye, seconded by Holmes, the Board unanimously agreed to hold their regular January,
2001 meeting on January 8.
Budget Amendment - Library
On motion of Frye, seconded by Davis, the Board unanimously approved Budget Amendment #18 to
the FY2000-2001 Annual Budget, which reflects additional State Aid to Public Libraries funding dispersed to
Randolph County, as follows:
GENERAL FUND - #18
Revenue
Increase
Restricted Intergovernmental
$9,640
Appropriation
Increase
Public Library
$9,640
Budget Amendment - Planning & Zoning
Jane Leonard, Deputy Finance Officer, reported that the Planning & Zoning Department had incurred
legal expenses that totaled more than what they had budgeted. They need an additional $1,525.
On motion ofHolmes, seconded by Mason, the Board unanimously approved BudgetAmendment#19
to the FY 2000-2001 Annual Budget, as follows:
GENERAL FUND - #19
Revenue
Increase
Fund Balance Appropriated
$1,525
Appropriation >
Increase
Planning & Zoning
$1,525
Times Fiber Communications Economic Development Proiect: Set Public Hearing
Bonnie Renfro, Randolph County Economic Development Corporation (EDC) President, told the
Board that Times Fiber Communications/Amphenol is requesting that Randolph County provide a $50,000
economic incentive toward providing a rail spur that will be built by the company. The site selected is the
EDC's spec building in the Liberty Business Park. Times Fiber is also requesting rail construction assistance
from D.O.T. and other sources. Before the County Commissioners can commit to this request, they must first
hold a public hearing.
On motion of Frye, seconded by Davis, the Board unanimously agreed to hold a public hearing on this
matter at 5:30 p.m. on December 4, 2000.
Closed Session - Economic Development
On motion of Frye, seconded by Davis, the Board unanimously voted at 5:40 p. m. to go into closed
session to discuss matters related to the location or expansion of industry in the area served by the Board,
pursuant to NCGS 143-318.11(a)(4). The Board returned to regular session at 6:05 p.m.
Set Public Hearing on Possible Community Development Block Grant Application
On motion of Frye, seconded by Davis, the Board unanimously agreed to schedule a public hearing at
6: 00 p. m. on December 4, 2000, for the purpose of considering whether to pursue a CDBG application for an
existing industry in Randolph County.
Rezoning Public Hearing
At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal
Johnson, Planning & Zoning Director, presented the following requests, and Chairman Kemp opened the public
hearing for comments on each request and closed it before taking action on each request:
1. ROBERT & WILLIAM SHAW, Asheboro, are requesting that 9.54 acres located at 4960 New Hope
Church Road, Union Township, be rezoned from RR/RA to RA/CU to allow 2 single -wide mobile homes on
individual lots. The Planning Board unanimously recommended approval.
Robert Shaw, 1786 Burney Road, Asheboro, stated that he wants to replace an existing single -wide
mobile home with a new one, but because of the current zoning, he can't replace this mobile home with another
single -wide. The existing single -wide mobile home would be moved to William Shaw's property.
On motion of Frye, seconded by Mason, the Board unanimously approved this request.
2. ALTON HARRIS, Burlington, is requesting that 26.1 acres on Old Siler City Road, Coleridge Township,
be rezoned from RA to HC/CU to allow the operation of an outdoor amusement park. The Planning Board
unanimously recommended denial.
No one spoke in support of this request. Approximately 75 people present raised their hands in
opposition to this request.
On motion of Mason, seconded by Holmes, the Board unanimously denied this request.
3. W.R. & NANCY LANIER, JR., Asheboro, are requesting that 25.21 acres on Old NC Hwy 49, Cedar
Grove Township, be rezoned from RA to RE/CU for the development of a 23 -lot subdivision for site -built
homes only. The Planning Board unanimously recommended approval.
W.R. Lanier, 3840 Old NC Hwy 49, said all homes would be brick with a minimum of 1500 square
feet. He requested that the conditional use include language stating that lot #4 be used for a substation for
Westside Fire Department.
On motion of Mason, seconded by Davis, the Board unanimously approved this request with the
condition that lot #4 be used for a substation for Westside Fire Department.
4. ROGER & CHRISTINA BROWN, Ramseur, are requesting that one acre (out of 14.45 acres) located at
1132 Pleasant Ridge Church Road, Columbia Township, be rezoned from RA to HC/CU to allow the operation
of a car dealership with a maximum of 10 vehicles and automotive repair shop from an existing 34 x 84
building. The Planning Board recommended denial with a 5 to 1 vote.
Roger Brown, 2308 Woodell Ave., Ramseur, said he plans to put up a wooden privacy fence between
him and his neighbor and to operate from 9-5 Monday -Saturday. He said that he bought this property with the
understanding that it was commercial.
Rick Smith, Ramseur Sales & Realty, presented 289 signatures of people living in Ramseur who
support this request. Mr. Smith said that Roger Brown provides a valuable service to Ramseur, and people
don't want him to go out of business. He said that, in his opinion as a realtor, the proposed use would not
adversely affect the value of surrounding properties.
Kenny Brown, adjoining property owner, said he does not want a car lot and garage next door. He
said there were 25 signatures presented at the Planning Board meeting of those area residents who oppose this
request.
Alan Pugh, County Attorney, discussed the possibility that approval of this request could be considered
spot zoning.
On motion of Frye, seconded by Holmes, the Board voted 4 to I to deny this request, with Mason
opposing the motion.
Adiournment
The meeting adjourned at 7:35 p.m.
Phil Kemp, Chairman
J. Harold Holmes
Robert O. Mason
Darrell L. Frye
Robert B. Davis
Alice D. Dawson, Clerk to the Board