022299Special Meeting - February 22, 1999
The Randolph County Board of Commissioners met in special session at 4:00 p.m. in the Commissioners
Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Frye, Kemp,
and Holmes were present. Commissioner Mason entered at 4:40 p.m. and Commissioner Davis entered at 4:45
p.m.
Chairman Frye expressed the Board's appreciation to the Courthouse Advisory Committee members for
their work with the Courthouse project architects. He gave special thanks to Public Works Director, David
Townsend, and his assistant, Patty Brown.
David Townsend introduced Bill Moser of Moser Mayer Phoenix Associates, the architectural firm hired
by the County to do the schematic design phase for the Courthouse construction and renovation project.
Mr. Moser presented the schematic design document for the Board's consideration. He said construction
of a parking deck and demolition of the old administration building have been omitted from the original plan.
The target date for bid opening is December 16, 1999. The order of work will be the civil engineering and site
preparation, new construction and renovation, removal of buildings, and stabilization ofthe original courthouse
building. Mr. Moser then unveiled their artist's rendition of what the new Courthouse will look like.
On motion of Kemp, seconded by Holmes, the Board unanimously voted to accept the schematic report.
On motion of Kemp, seconded by Mason, the Board unanimously voted to adopt the following ordinance:
RANDOLPH COUNTY COURTHOUSE PROJECT
CAPITAL PROJECT ORDINANCE
BE IT ORDAINED by the Board of Commissioners of Randolph County, North Carolina that, pursuant to
section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following Capital Project Ordinance
is hereby adopted.-
Section
dopted.
Section 1. The construction and renovation of the courthouse facilities to serve the citizens of Randolph
County is hereby authorized as a capital project with revenues and expenditures projected forthe
duration of the project.
Section 2. The officers of Randolph County are hereby authorized to proceed with the capital project in
accordance with all General Statutes of North Carolina and within terms of the contracts approved
by the Randolph County Board of Commissioners.
Section 3. The following amounts are anticipated to be available to complete this capital project.-
Proceeds
roject.
Proceeds from the Sale of Debt $ 10, 200, 000
Contribution from General Fund 4,240,000
Interest Earned 170,000
Sales Tax Reimbursement 250,000
Total Revenues 14, 860, 000
Section 4. The following amounts are appropriated for expenditures for the capital project.-
Project
roject.
Project Construction and Renovation $ 13, 585, 000
Professional Fees 1,275,000
Total Expenditures $ 14, 860, 000
Section 5. This Capital Project Ordinance shall be entered in the minutes of the Randolph County Board of
Commissioners and within five days after adoption copies of this Ordinance shall be filed with the
finance officer, the budget officer, and the clerk to the board.
Section 6. This Capital Project Ordinance is adopted on February 22, 1999 and shall continue in effect until
the project is completed.
On motion of Kemp, seconded by Davis, the Board unanimously approved a contract with Mayer Moser
Phoenix Associates, P.A., in the amount of $1,150, 000 forarchitectural services for the Courthouse project
and authorized the Chairman to sign the contract after the attorneys have approved the wording of the
contract.
Aimee Scotton, Staff Attorney, gave an update on the Cross Road Rest and Retirement Center bond
refinancing. She stated that the Local Government Commission has requested a letter signed by all the
Randolph County Commissioners explaining why we chose to dispose of the property under the terms of
NCGS 160A-279 instead of NCGS 131E. She presented to the Board a letter she had drafted providing the
requested information.
Ms. Scotton reported that all required signatures have been obtained for the documents dealing with Sealy.
The meeting adjourned at 5:15 p.m.
Darrell L. Frye, ChairmanPhil Kemp
J. Harold Holmes
Robert B. Davis
Robert O. Mason Alice D. Dawson, Clerk to the Board