062899June 28, 1999
The Randolph County Board of Commissioners met in special budget session at 6:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC.
Commissioners Frye, Kemp, Holmes, Davis, and Mason were present.
FY 1998-99 BUSINESS
Budget Amendment -TMA Audit
Ben Chavis, Tax Assessor, reported that the TMA audit for this year resulted in an additional $153,855 of
revenue for the County. The audit also resulted in refunds of $32,313 being paid to businesses that incorrectly
reported their personal property. The County paid a fee of $44,892 to TMA. These two expenses total
$77,205.
On motion of Kemp, seconded by Davis, the Board unanimously approved BudgetAmendment #48 to the
FY 1998-99 Annual Budget, as follows:
GENERAL FUND - #48
Revenue
Increase
Ad Valorem Taxes
$77,205
Appropriation
Increase
Tax Department
$77,205
Budget Amendment - Public Works
David Townsend, III, Public Works Director, requested a budget amendment redirecting funds within his
budget and appropriating fund balance to insure sufficient funds to pay the last transfer station operations bill
for this fiscal year.
On motion of Davis, seconded by Mason, the Board unanimously approved Budget Amendment #49 to
the FY 1998-99 Annual Budget, as follows:
PUBLIC WORKS FUND '- #49
Revenue '>
Increase
Decrease
Fund Balance Appropriated
$58,000
Appropriation
Increase
Decrease
Landfill Operations
$105,334
Administration
$5,000
Recycling Program
$22,494
Other Operations
$19,840
Budget Amendment - Merit Increases
On motion of Kemp, seconded by Holmes, the Board unanimously approved Budget Amendment #50 to
the FY 1998-99 Annual Budget to transfer merit money from Administration to the various departments using
it, as follows:
GENERAL FUND - #50
Appropriation
Increase
Decrease
Administration
785
300
Computer Services
238
Tax Collections Remitted - Northeast Fire District
Tax
764
Increase
Register of Deeds
58
Taxes: Current Year - Eastside Fire District
Sheriff
5,058
11,400
Emergency Services
1,907
Building Inspections
892
Planning & Zoning
1,203
Health
2,882
Social Services
3,885
Library
609
Cooperative Extension
450
Administration
18,731
Budget Amendment - Fire Districts
On motion of Kemp, seconded by Mason, the Board unanimously approved Budget Amendment #51 to
the FY 1998-99 Annual Budget to reflect collections for fire districts that exceeded original estimated taxes,
as follows:
GENERAL FUND - #51
Appropriation
Increase
Tax Collections Remitted - Climax Fire District
400
Tax Collections Remitted - Eastside Fire District
300
Tax Collections Remitted - Randleman Fire District
11,400
Tax Collections Remitted - Northeast Fire District
5,000
Revenue
Increase
Taxes: Current Year - Climax Fire District
400
Taxes: Current Year - Eastside Fire District
300
Taxes: Current Year - Randleman Fire District
11,400
Taxes: Current Year - Northeast Fire District
5,000
Budget Amendment - Sheriff
Jane Leonard, Deputy Finance Officer, stated that the Randolph County Board of Education and the
Sheriff's Office have been working on establishing an annual Junior Sheriff's Academy, which would be a four-
week summer program to train middle school -aged youths with skills to make them better students and
members of the community. The County applied for a grant to operate this program for the summer of 1999,
and we recently learned that we had been awarded the grant. Because we were not sure the grant would be
approved, Lieutenant Harrelson solicited donations from several individuals and businesses to cover costs of
the program and received $6,750. Since the grant was approved, the donations will not be needed for this
year's program. However, we would like to set aside this money for a future Junior Sheriff's Academy.
On motion of Holmes, seconded by Davis, the Board unanimously approved Budget Amendment #52 to
the 1998-99 Annual Budget, as follows:
GENERAL, FUND - #52
Appropriation
Increase
Sheriff & Jail
6,750
Revenue
Increase
Miscellaneous
6,750
Budget Amendment - Health Insurance
Jane Leonard, Deputy Finance Officer, reported that the County's health insurance cost has been steadily
increasing over the past several years. Our plan administrator prepares a renewal summary each April to
project the estimated claims for the coming year. Normally the rates are adjusted annually to compensate for
the added insurance payments. By the time the administrator got the renewal information to us last year, the
proposed budget had already been prepared and it was too late to adjust each department's budget with the
new rate. Instead, the money to cover the employer cost of an estimated $100,000 was placed in the
contingency fund. We have received 11 of our 12 monthly invoices and are currently showing a small deficit
that will be expensed back to each department based on a percentage. Most of the departments have lapsed
salaries or other unspent funds to cover their portion, but 4 departments may need additional money if the last
invoice comes in at a high cost. Therefore, some money needs to be moved from the contingency account for
this purpose.
On motion of Kemp, seconded by Davis, the Board unanimously approve BudgetAmendment #53 to the
FY 1998-99 Annual Budget, as follows:
GENERAL, FUND - #53
Appropriation
Increase
Decrease
Tax
6,000
Sheriff & Jail
25,000
Public Library
3,800
Soil & Water
550
Contingency
35,350
FY 1999-2000 BUDGET
Adoption of School and Fire District Tax Rates
On motion of Davis, seconded by Holmes, the Board unanimously approved the following school district
tax rates: Archdale/Trinity, 8.5¢; Asheboro, 14.5¢.
On motion ofMason, seconded by Davis, the Board unanimously approved the following fire district tax
rates: Bennett -8¢, Climax -10¢, Coleridge -8¢, Eastside -6¢, Fairgrove-7.5¢, Farmer -8¢, Franklinville- 8¢,
Guil-Rand-10¢, Julian -10¢, Level Cross -9¢, Northeast -7¢, Randleman -10¢, Seagrove -10¢, Sophia -10¢,
Southwest -10¢, Staley -10¢, Tabernacle -9¢, Ulah-6.5¢, Westside -8.5¢.
Budget Discussion
The Board discussed the request of the Asheboro/Randolph Chamber of Commerce for a $20,000 annual
contribution and the Center of Living's request for funds to purchase a $103,469 computer system.
On motion of Holmes, seconded by Mason, the Board unanimously voted to allocate $50, 000 to the
Center of Living from the 1998-99 contingency fund and approved Budget Amendment #54, as follows:
>'GENERAL FUND - #54>
Appropriation
Increase
Decrease
Center of Living
50,000
Industrial
Contingency Appropriation
$38.00
50,000
Adoption of Landfill Tipping Fee Schedule
David Townsend, III, Public Works Director, proposed the following suggested tipping fees for FY 1999-
2000, which includes increases for some of the materials received at the solid waste facility:
Material
Current Tipping Fee/Ton
FY 99-00 Tipping Fee/Ton
Commercial
$35.00
$38.00
Industrial
$35.00
$38.00
Residential
$35.00
$38.00
Construction Waste
$35.00
$38.00
Shingles
$35.00
$38.00
Metal
$24.00
$38.00
Semi -Clean Wood
$20.00
$25.00
Clean Wood
$20.00
$25.00
Demolition (LCID)
$12.50
$25.00
Branches
$10.00
$25.00
Sawdust
$10.00
$25.00
Small Pickup - Small Load (P2)
$2.00
$2.00
Small Pickup - Full Load ( P3)
$3.00
$3.00
Mid-size Pickup (P4)
$4.00
$4.00
Full-size Pickup
$4.00
$4.00
On motion of Davis, seconded by Kemp, the Board unanimously approved the tipping fee schedule as
proposed.
Adoption of Final FY 1999-2000 Budget
On motion of Kemp, seconded by Holmes, the Board unanimously voted to adopt the FY 1999-2000
Budget Ordinance (ATTACHED) as proposed and set the tax rate at 51.25¢ per $100 valuation.
Darrell L. Frye, Chairman
J. Harold Holmes
Robert O. Mason
Phil Kemp
Robert B. Davis
Alice D. Dawson, Clerk to the Board