120699December 6, 1999
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the Commissioners
Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Frye, Kemp,
Davis, Holmes, and Mason were present. Invocation was given by Rev. Ronald Wachs, Pastor of Coleridge
United Methodist Charge, after which everyone recited the Pledge of Allegiance.
Special Recognition
On behalf of the Board, Chairman Frye recognized Charles Teague for 15 years of service on the Tax
Commission and presented him with an engraved clock.
Reorganization of the Board
On motion of Davis, seconded by Holmes, the Board unanimously elected Phil Kemp as Chairman.
Mr. Kemp assumed the Chairman's seat and presided over the remainder of the meeting.
On motion of Holmes, seconded by Davis, the Board unanimously elected Darrell Frye as Vice
Chairman.
On motion of Davis, seconded by Frye, the Board unanimously appointed Alan Pugh as County
Attorney, Alice Dawson as Clerk to the Board, Cheryl Ivey as Deputy Clerk to the Board, Commissioner
Davis to the Board of Health, Commissioner Holmes to the Mental Health Board, Commissioner Mason to
the Social Services Board, Commissioner Frye as Piedmont Triad Council Of Governments delegate and
representative on the High Point Transportation Advisory Board, Piedmont TriadRegional WaterAuthority,
Piedmont Triad Partnership, and Piedmont Authority for Regional Transportation.
Additions to the Agenda
Chairman Kemp announced two additions to the consent agenda: under item E., add the name of Guy
Troy of Liberty; add item F. Appoint Nan Kemp to the Nursing Home/Adult Care Home Advisory Committee.
Consent Agenda
On motion of Frye, seconded by Holmes, the Board unanimously approved the consent agenda, as
follows:
• approve minutes of November 1, 1999;
• reappoint Lynden Craven and Bill Dorsett to the County Planning Board (three-year terms);
• reappoint Bill Johnson, Sandra Martin and Bruce Tinkler to the Board of Health (three-year terms);
• reappoint (jointly with Guilford County) James Blair, Randal Bowman, and Donald Dalton to the Guil-
Rand Fire Department Commission (two-year terms);
• appoint Bud Hedrick, Bill Austin, Walter Knott (RC&D Board Members); Matthew Smith (Asheboro/
Randolph Chamber of Commerce Trails & Scenic Routes Committee); Rep. Arlie Culp, Yadkin/Pee Dee
Lakes Project; and Guy Troy of Liberty to the Heritage Task Force;
• appoint Nan Kemp to the Nursing Home/Adult Care Home Advisory Committee (initial one-year term).
Report, Recommendations, and Order Approving Audit of Cable TV Rate Adiustments
Dave Harris, Piedmont Triad Council of Governments telecommunications consultant, explained that
cable operators may request rate adjustments each December, using formulas provided by the FCC to calculate
adjustments. The County Commissioners, as the franchising authority, may approve or disapprove the audit of
these calculations. Mr. Harris stated that his audit of Time Warner, the sole cable operator in Randolph
County, has shown that Time Warner's calculations for requested rate adjustments are consistent with
applicable FCC rate regulation rules.
Chairman Kemp noted that he has had many complaints from citizens about cable rate increases.
Patty Cooper, Manager for the Asheboro office of Time Warner, stated that the rate increases reflect
the recent system upgrade to digital service.
On motion of Davis, seconded by Holmes, the Board, by a 4 to I vote with Commissioner Kemp
opposing, approved the following ORDER APPROVING THE PIEDMONT TRIAD COUNCIL OF
GOVERNMENTS A UDIT OF THE CABLE RATE ADJUSTMENTS FOR TIME WARNER CABLE:
WHEREAS, the County of Randolph ("County') has been duly certified by the Federal Communications
Commission to regulate cable rates for Time Warner Cable within the unincorporated limits of the County and
as may be further defined in the current Cable Television Ordinance and Franchise Agreement; and
WHEREAS, on September 30, 1999, Time Warner Cable filed Federal Communications Commission
("FCC') Forms 1205,1235 and 1240, with the County, requesting a rate adjustment as provided for in the
current provisions of the FCC regulations; and
WHEREAS, the aforementioned FCC Forms 1205, 1235 and 1240 have been examined by the
Piedmont Triad Council of Governments in accordance with an agreement between the Piedmont Triad
Council of Governments and the County; and
WHEREAS, the calculations and justifications for the requested rate adjustments were found to be
consistent with applicable rate regulation rules as published by the Federal Communications Commission;
NOW THEREFORE, THE RANDOLPH COUNTY BOARD OF COMMISSIONERS DOTH ORDER:
The rates for regulated basic programming services for Time Warner Cable are as set forth in the
aforementioned FCC forms and as reiterated below:
Basic Programming Service (Archdale System)
$8.00
Basic Programming Service (Randolph System)
$8.44
Converters (addressable)
$3.35
Converters (non-addressablae)
$1.18
Remote
$0.31
New Connect
$25.36
Reconnect
$22.41
Additional Outlet (same trip)
$14.61
Additional Outlet (separate trip)
$19.45
Trip Charge
$15.31
Hourly Service Charge $26.51
Passed and adopted by the Randolph County Board of Commissioners this the 6th day of December,
1999.
Industrial Bond Public Hearing --Approval in Principle for Instrument Specialties Company, Inc
At 4:40 p.m. the Board adjourned to a duly advertised public hearing to consider approval in principle
for industrial revenue bonds for Instrument Specialities Company, Inc.
Bill Ivey, bond attorney for the County, stated that the Randolph County Industrial Bond Authority is
proposing to issue up to $3,000,000 in industrial development revenue bonds for an industrial project for
Instrument Specialities Company, Inc. This project would create 40 jobs.
Joe Andrews, the company's plant manager, stated that the $3,000,000 would be used for building
improvements and renovations and for the acquisition and installation of new machinery and equipment.
Chairman Kemp asked for public comment. No one spoke.
On motion of Frye, seconded by Davis, the Board unanimously voted to close the public hearing.
Commissioner Frye introduced a resolution (a copy of which was distributed to each Commissioner)
titled RESOL UTION APPROVING IN PRINCIPLE THE ISSUANCE OF NOT EXCEEDING $3, 000, 000
AGGREGATE PRINCIPAL AMOUNT OF INDUSTRIAL DEVELOPMENT REVENUE BONDS BY THE
RANDOLPH COUNTY INDUSTRIAL FACILITIES AND POLLUTION CONTROL FINANCING
A UTHORITY TO FINANCE AN INDUSTRIAL PROJECT INRANOOLPH CO UNTYFOR INSTRUMENT
SPECIALITIES COMPANY, INC. AND APPROVING INPRINCIPLE THEPROJECTAND THEISSUANCE
OF SUCH BONDS. Then, on motion of Frye, seconded by Davis, the Board unanimously voted to adopt this
resolution (ATTACHED).
Appointment to Tax Commission
On motion ofMason, seconded by Holmes, the Board unanimously appointed Kim S. Griffin to a three-
year term on the Randolph County Tax Commission and Board of Equalization and Review.
Renewal of Pawnbroker License
Aimee Scotton, Staff Attorney, reported that she had examined the pawnbroker license renewal
application of Harry Frank Chamberlin and found it to be in compliance with all County ordinance regulations.
On motion of Holmes, seconded by Mason, the Board unanimously approved the renewal of Harry
Frank Chamberlin's pawnbroker license, which will expire December IS, 2000.
Recognition of Governor's Award Nominees for Outstanding Volunteer Service
The Board presented a certificate of appreciation to the following individuals and organizations who
were nominated to receive the Governor's Award for Outstanding Volunteer Service: Asheboro Kiwanis Club,
Carolyn Cox, Ruby Lassiter Culver, Mary Farrell, Jockey Employee Doll Makers, Loretta Lutman, Bill
Matthews, Eldora Robbins, Southwest Randolph Middle School Service Club, and Volunteer Drivers for DSS.
Approval of County Y2K Business Continuation Plan
Annette Crotts, Information Services Director, advised the Board that the County has been working on
the Y2K problem since 1993. All departments inventoried their electrical equipment and ranked each item as
dispensable, important or critical to their daily operations. Computer Services staff then tested all critical
items that were testable and collected assurances of Y2K readiness from vendors for those items that couldn't
be tested. All noncompliant items were either replaced, repaired, or a work around was found. All items
identified as critical and testable are now 100% Year 2000 Ready. Ms. Crotts stated that the County also
created an in-depth business continuation plan to deal with any unexpected failures in information technology
and emergency preparedness. She summarized the information technology section of the plan. Neil Allen,
Emergency Services Director, explained the emergency preparedness section.
On motion of Frye, seconded by Mason, the Board unanimously approved the County's Y2K Business
Continuation Plan.
Progressive Vacation Plan
Kim Newsom, Personnel Director, explained proposed revisions to the vacation leave section of the
Personnel Ordinance. County employees now earn 8 hours of vacation leave per month, regardless ofyears of
service. The proposed change would allow employees to earn a progressive number of hours per month based
on years of aggregate service. Mr. Newsom stated that progressive vacation would make the County more
competitive, help to retain employees and reduce turnover, and show appreciation to the senior staff.
On motion of Holmes, seconded by Frye, the Board unanimously approved the proposed revisions of
Section 4 of Article VI of the Randolph County Personnel Ordinance (ATTACHED), effective January 1,
2000.
Approve Contracts between N.C. Partnership for Children (Smart Start) and Public Health and Social
Services; Approve Budget Amendment; Allocate Positions
MiMi Cooper, Health Director, announced that the Health Department has been awarded funding from
Randolph County Partnership for Children (Smart Start) to carry out two activities to improve the health of
children in our county. The first activity, newborn home visits, offers a home visit and physical assessment by a
registered nurse to newborns and their mothers. The second activity, child care nurse consultant, provides
registered nurses as consultants to child care centers and family child care homes for developmental and well-
child screenings and immunizations, as well as sanitation and safety training to child care workers.
On motion of Davis, seconded by Holmes, the Board, by a 4 to 0 vote (Commissioner Frye was out of
the room during this vote), approved the contract with the N. C. Partnership for Children and authorized the
County Manager to sign it, allocated 4 public health nurse II positions (grade 73) and one processing
assistant III (grade 57), effective January 1, 2000, and approved Budget Amendment #21 to the FY 1999-
2000 Budget, as follows:
GENERAL FUND - #21'
Revenue
Increase
Restricted Intergovernmental
$132,265
Appropriation
Increase
Public Health
$132,265
Martha Sheriff, Social Services Director, stated that the Social Services Department had been
awarded funding from Randolph County Partnership for Children (Smart Start) to expand the child care
subsidy allocation, increase access to the child care program, make regular site visits with child care
providers to monitor services purchased, and increase the number of providers who accept subsidy.
On motion of Holmes, seconded by Mason, the Board, by a 4 to 0 vote (Commissioner Frye was out
of the room during this vote), approved the contract with N. C. Partnership for Children and authorized
the County Manager to sign it, allocated 2 social worker H positions (grade 67) and one processing
assistant III position (grade 57), and approved Budget Amendment #22 to the FY 1999-2000 Annual
Budget, as follows:
GENERAL FUND - #22>
Revenue
Increase
Restricted Intergovernmental
$416,997
Appropriation
Increase
Social Services
$416,997
Award Contract for Portable 911 Telephones
Jane Leonard, Deputy Finance Officer, stated that the 911 Emergency Center has expressed a need for a
Mobile Command Post Phone manufactured by CML Technologies. If the 911 Emergency Center should be
inoperable and/or evacuated for any reason, the Mobile Command Post Phone can be used with the same
capabilities and access as the main control center at any land line terminal location. The only known supplier
for this product is Sprint, and the purchase price is $53,153.42. The Purchasing Office advertised in the
newspaper requesting any information on an alternate source of this product; to date, we have not received any
information. State purchasing laws allow a sole -source purchase without formal bidding procedures.
On motion of Holmes, seconded by Davis, the Board unanimously approved the purchase of CML 's
Mobile Command Post Phone from Sprint.
Community Policing Grant (COPS) Universal Hiring Program Retention Plan
Major Allen McNeill explained that the COPS grant requires the County to have a retention plan for
officers hired with these grant funds. In a recent audit from the federal COPS Office, our retention plan was
found to be insufficient because it addressed only those officers hired through the 1999 grant. A new
resolution is needed to cover the retention of all 16 officers hired under the COPS program.
On motion of Holmes, seconded by Frye, the Board unanimously adopted the following resolution to
replace the March 8, 1999 resolution dealing with this issue:
WHEREAS, the Randolph County Board of Commissioners voted for the Randolph County Sheriff's
Office to employ 16 officer positions under the provisions of the COPSAHEAD/Universal Hiring Program
grants; and
WHEREAS, Randolph County, along with the Randolph County Sheriff's Office, has retained the 2
positions hired under the 1995 COPS AHEAD Grant and the 2 positions hired under the 1996 COPS
Universal Hiring Program (Supplement #1) Grant;
NOW, THEREFORE, BE IT RESOLVED by the Randolph County Board of Commissioners that it is
our plan, and also the plan of the Randolph County Sheriff's Office, to retain the following positions: four
positions hired under the 1997 COPS Universal Hiring Program (Supplement #2), two positions hired under
the 1998 COPS Universal Hiring Program (Supplement #3), and the six positions hired under the 1999 COPS
Universal Hiring Program (Supplement #4).
BE IT FURTHER RESOLVED that Randolph County will fund these 12 positions through the County's
General Fund and retain these positions for at least one full budget cycle.
Budget Amendment - Juvenile Justice
Jane Leonard, Deputy Finance Officer, stated that the County is receiving $5,000 for juvenile crime
prevention efforts. The Juvenile Crime Prevention Council voted to use these funds for council training.
On motion of Davis, seconded by Frye, the Board unanimously voted to approve Budget Amendment
#23 to the FY 1999-2000 Annual Budget, as follows:
>'GENERAL FUND - #23'
Revenue
Increase
Restricted Intergovernmental
$5,000
Appropriation
Increase
Juvenile Justice Programs
$5,000
Budget Amendment - Computer Services
Jane Leonard, Deputy Finance Officer, reported that Randolph County has received an $1,855 grant
from the NC Center for Geographic Information and Analysis to help create metadata files for a geographic
clearinghouse. Computer Services hopes to hire a student intern to assist in the completion of this project.
On motion of Davis, seconded by Holmes, the Board unanimously voted to approve BudgetAmendment
#24 to the FY 1999-2000 Annual Budget, as follows:
GENERAL FUND - #24'
Revenue
Increase
Restricted Intergovernmental
$1,855
Appropriation '»
Increase
Computer Services
$1,855
Budget Amendment - County Schools ADM Funds
Jane Leonard, Deputy Finance Officer, stated that the Randolph County Board of Education has
approved an application to draw down funds from the State Public School Building Capital Fund (ADM funds)
to pay a portion of the 1995 COPS debt service in this current fiscal year.
On motion of Mason, seconded by Frye, the Board unanimously approved the application for ADM
funds as submitted by the Board of Education and approved Budget Amendment #25 to the FY 1999-2000
Annual Budget, as follows:
GENERAL FUND - #25'
Revenue
Increase
Decrease
Restricted Intergovernmental
$893,860
Increase
Miscellaneous
$2,053
$893,860
Budget Amendment - FEMA Reimbursement
On motion of Frye, seconded by Holmes, the Board unanimously approved Budget Amendment #26
to the FY 1999-2000 Annual Budget, which disperses FEMA funds into the County departments which
incurred extra costs for preparations made for Hurricane Floyd, as follows:
GENERAL FUND - #26'
Revenue
Increase
Restricted Intergovernmental
$7,571
Appropriation
Increase
Emergency Services
$2,053
Public Health
$471
Social Services
$5,047
Public Hearing - Randleman Lake Watershed Protection Ordinance Amendments
At 6:00 p.m. the Board adjourned to a duly advertised public hearing to consider amendments to the
Randleman Lake Watershed Protection Ordinance. Hal Johnson, Planning and Zoning Director, reported that
the N.C. Environmental Management Commission has designated the entire Randleman Lake watershed as a
critical water supply watershed (WS -IV). Local governments must adopt watershed protection regulations
approved by the Environmental Management Commission. Mr. Johnson explained the proposed amendments.
One difference in regulations is that the state allows only 12% impervious surface development in this
watershed, whereas the County's ordinance has allowed 24% impervious surface coverage for projects other
than single-family residential development.
Chairman Kemp asked for public comment.
Butch Coltrane, Commonwealth Road, Randleman, stated that he is not opposed to the regulations, but
that he is opposed to the dam.
No one else spoke and Chairman Kemp closed the public hearing.
On motion of Frye, seconded by Holmes, the Board unanimously approved the proposed amendments
(ATTACHED) to the Randleman Lake Watershed Protection Ordinance.
Closed Session - Economic Development
On motion of Frye, seconded by Davis, the Board unanimously voted at 6:18 p.m. to adjourn to a
closed session to discuss matters relating to the location or expansion of business in the area served by the
Board, pursuant to NCGS 143-318.11(a)(4). The Board returned to regular session at 6:38 p.m.
Rezoning Public Hearing
At 6:38 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal
Johnson, Planning and Zoning Director, presented the following requests, and Chairman Kemp opened the
public hearing for comments on each request and closed it before taking action on each request:
1. FREEDOM PARK RESIDENTS, Asheboro, on behalf of the majority of property owners located within
Freedom Park Subdivision, are requesting that 13.67 acres of the subdivision located outside the City of
Asheboro zoning jurisdiction off Hwy 159 on Freedom State Street, Grant Township, be rezoned from RA to
RE/CU so that only site -built homes could be built in this portion of the subdivision, consistent with that
portion of the subdivision located within the City of Asheboro's zoning jurisdiction. The Planning Board
unanimously recommended approval. Mr. Johnson noted that deed restriction prohibiting mobile homes
expired in 1993. Residents thought they had renewed these deed restrictions but because of a technicality, the
deed restrictions were not renewed. Two mobile home permits have already been issued.
Jack Scott, 1083 Freedom State Street, speaking on behalf of the property owners in Freedom Park,
stated that they are asking for the rezoning because they do not want any mobile homes in the subdivision.
Eleven people stood in support of Mr. Scott's remarks.
On motion of Frye, seconded by Holmes, the Board unanimously approved this request.
2. GARY WHITE, Archdale, is requesting that 11.22 acres at the intersection of Hoover Hill Road/Jordan
Valley Road, Tabernacle Township, be rezoned from RA to RE/CU for a 5 -lot subdivision of site -built homes
only. The Planning Board unanimously recommended approval.
Gary White, 5792 Suits Road, Archdale, discussed his request.
Commissioner Frye said he had received a call from Mrs. Nance opposing this request because she
doesn't want mobile homes, but he explained to her that mobile homes are not allowed in residential exclusive.
J. Paul Myers, 237 Robin Road, Altamonte Springs, Florida, and property owner across the road, said
that most lot frontages on this road are several hundred feet wide.
On motion of Davis, seconded by Holmes, the Board unanimously approved this request.
3. RUSSELL LINEBERRY, Siler City, is requesting that 91.12 acres at the end of Olivers Chapel Road,
Columbia Township, be rezoned from RA to RM/CU for a 23 -lot subdivision for site -built, modular, or mobile
homes with permanent masonry foundation. Lots fronting on Olivers Chapel Road will not allow single -wide
mobile homes. The Planning Board recommended denial by a 6 to 1 vote. Mr. Johnson reported that Mr.
Lineberry has submitted a revised plat since the Planning Board meeting and since the County Commissioners
received their copy. He said the Planning Board's concerns are the private roads and the septic tank
easements.
Helen Headen, 2601 Olivers Chapel Road, Staley, supported this request, asserting that it would
improve the neighborhood and would give the neighborhood children a park to play in.
Russell Lineberry, applicant, presented deed restrictions. He said he had met with the community and
that they support his development. He said there will be a park in the development and that he sill donate it to
Olivers Chapel Church for the community's use. He asked that the conditional use include a stipulation that no
single -wide mobile homes be allowed in the development.
Jake Hart, 523 N. Main Street, Staley, supported the development because of the park.
Marlene Jones, 507 N. Main Street, Staley, said growth would be good for this community.
Della Freeman, adjoining property owner, objected to anything but site -built homes, saying other
construction could be undesirable and lead to vandalism. She said her business in Liberty has been robbed
more than once and that the ones responsible lived close by in mobile homes.
Ken Walker, P.O. Box 2210, Atlanta, Georgia, said he works for a hatchery and feedmill on an
adjoining property and that the company has concerns about septic systems for that number of lots. He said
they operate on a well, and a development this size could impact on their ability to expand.
C. H. Graham, Jr., 4192 Bull Run Creek Road, Franklinville, said the Bull Run Creek community is in
favor of sound development and the preservation of farm land.
On motion of Holmes, seconded by Frye, the Board unanimously denied this request.
4. EARNHARDT BUILDERS, INC., Asheboro, is requesting that 43.79 acres on Earnhardt Road and
Jerico Road, Back Creek Township, be rezoned from RA to RE/CU for a 23 -lot subdivision for site -built
homes only. The Planning Board unanimously recommended approval.
Bobby Earnhardt, 4422 Earnhardt Road, Asheboro, said soil scientists have already tested at the soil.
On motion of Frye, seconded by Holmes, the Board unanimously approved this request.
5. BARTON COOK, Asheboro, is requesting that 10.96 acres on Old Stagecoach Road, Franklinville
Township, be rezoned from RR/CU to RA/CU to allow one residence and a nursery business. The Planning
Board unanimously recommended approval.
No one spoke.
On motion of Frye, seconded by Davis, the Board unanimously approved this request.
Travel Policy
Frank Willis, County Manager, reviewed the proposed replacement travel policy. He said meal
reimbursement rates have increased and receipts will no longer be required.
On motion of Mason, seconded by Holmes, the Board unanimously approved the new travel policy
(ATTACHED).
Adiournment
The meeting adjourned at 8:05 p.m.
Phil Kemp, Chairman
J. Harold Holmes
Robert O. Mason
Darrell L. Frye
Robert B. Davis
Alice D. Dawson, Clerk to the Board