030998March 9, 1998
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro. Commissioners
Frye, Kemp, Davis, Holmes, and Mason were present. Invocation was given by Rev. Kelly Shiflett,
Seagrove United Church of Christ, after which everyone recited the Pledge of Allegiance.
Addition to the Agenda
Chairman Frye announced the addition to J. Discussion of I73/74 to new business items.
Consent Agenda
On motion of Holmes, seconded by Davis, the Board unanimously approved the consent agenda, as
follows:
• approve minutes of February 2 and February 16;
• approve resolutions (ATTACHED) adding Parker Street, Landale Drive, Woodmont Drive and
Brinton Place to the State System of Roads.
JobReady Implementation Grant Update
Wanda Mason, Workforce Development Coordinator for Randolph County JobReady, gave an update
on a $92,000 grant received from the Department of Commerce. She discussed a recent project of 8th
graders shadowing a professional for half a day and highlighted the summer program of teachers doing
internships in business and industry.
Animal Control Update
MiMi Cooper, Health Director, reported that a committee made up of animal control staff, a
veterinarian, and a Humane Society member have been reviewing the current animal control ordinance to
determine if any revisions are needed, especially as it pertains to dangerous dogs. This committee will be
ready to make final recommendations to the Commissioners at the Board's April meeting.
Fire Investigation Agreement Between the County and Randleman
Aimee Scotton, Staff Attorney, advised the Board that the fire departments in both the Level Cross and
Sophia fire districts want the Randleman Fire Marshal to do investigations of fires that occur in their
districts and that Randleman has agreed to conduct these investigations.
On motion of Davis, seconded by Holmes, the Board unanimously approved a contract with the City
of Randleman which authorizes their fire marshal to conduct investigations of fires that occur in the Level
Cross and Sophia fire districts.
Vacancy on the Board of Equalization and Review
On motion of Kemp, seconded by Holmes, the Board unanimously appointedDickPeterson to replace
Walker Moffitt on the Board of Equalization and Review (term expiring March, 2001).
Approval of Independent Audit Contract for FY 97-98
County Manager Frank Willis stated that the County's independent auditor has not received an increase
in their fee to audit the County since 1987, when it went to $27,000. The 1998 audit will include the newly
created Tourism Development Authority and additional compliance testing of federal and state financial
programs. Also, the upcoming bond refunding will require specific computations. All of these factors will
require additional audit time and the auditor is proposing a fee not to exceed $32,000.
On motion of Holmes, seconded by Mason, the Board unanimously approved an audit contract with
Strand, Skees, Jones & Company for a not -to -exceed fee of $32, 000.
1991-92 G.O. Bond Refunding Public Hearing
Alice Dawson, Clerk to the Board, reported that the bond order entitled `BOND ORDER
AUTHORIZING THE ISSUANCE OF $35,000,000 REFUNDING BONDS OF THE COUNTY OF
RANDOLPH," which was introduced on February 16, 1998, had been published in a qualified newspaper
on February 25, 1998, with notice that the Board would hold a public hearing on March 9, 1998 at 4:30
p.m. Mrs. Dawson also reported that the County's Finance Officer had filed in the Clerk's office a
statement of debt complying with the provisions of the Local Government Bond Act and that such
statement showed the net indebtedness of the County to be 1.15% of the appraised valuation of property in
the County subject to taxation.
On motion of Kemp, seconded by Davis, the Board unanimously voted to proceed to hold a public
hearing on the bond order.
At 4:30 p.m. Chairman Frye announced that the Board wold hear anyone who wished to be heard on
the questions of the validity of the bond order and the advisability of issuing the bonds.
Doug Carter of First Union, the County's financial advisor for the bond refunding, stated that if
interest rates remain the same until the bond sale date, the County should save about $1,000,000 by
refunding these bonds.
No one else spoke.
On motion of Kemp, seconded by Holmes, the Board unanimously voted to close the public hearing.
On motion of Kemp, seconded by Holmes, the Board unanimously voted to adopt without changes and
direct the Clerk to publish as prescribed by The Local Government Bond Act the bond order entitled
"BOND ORDER AUTHORIZING THE ISSUANCE OF $35, 000, 000 REFUNDING BONDS OF THE
COUNTY OFRANDOLPH, " introduced at the meeting of the Board of Commissioners held on February
16, 1998, and worded as follows:
WHEREAS, the County of Randolph (the "County") has issued General Obligation School Bonds,
dated April 1, 1991 (the "1991 General Obligation School Bonds"), a certain portion of which remain
outstanding (the "Outstanding 1991 General Obligation School Bonds"); and
WHEREAS, the County has issued General Obligation School Bonds, dated May 1, 1992 (the "1992
General Obligation School Bonds"), a certain portion of which remain outstanding (the "Outstanding 1992
General Obligation School Bonds"); and
WHEREAS, the Board of Commissioners of the County deems it advisable to refund all or a portion
of the Outstanding 1991 General Obligation School Bonds and Outstanding 1992 General Obligation
School Bonds (collectively referred to herein as the "Outstanding Bonds to be Refunded") pursuant to and
in accordance with The Local Government Finance Act; and
WHEREAS, the Board has caused to be filed with the Secretary of the Local Government
Commission of North Carolina an application for Commission approval of the bonds hereinafter described
as required by The Local Government Finance Act, and the Secretary of the Commission has notified the
Board that the application has been filed and accepted for submission to the Commission;
NOW, THEREFORE, BE IT ORDERED by the Board as follows:
Section 1. The County Board of Commissioners has ascertained and hereby determines that it is
advisable to refund the Outstanding Bonds to be Refunded.
Section 2. To raise all or a portion of the money required to refund the Outstanding Bonds to be
Refunded as set forth above and to pay expenses in connection therewith, bonds of the County are hereby
authorized and shall be issued pursuant to The Local Government Finance Act of North Carolina. The
maximum aggregate principal amount of bonds authorized by this bond order shall be $35,000,000.
Section 3. Taxes sufficient to pay the principal of and interest on those bonds when due shall be
annually levied and collected.
Section 4. A sworn statement of the County's debt has been filed with the Clerk to the Board and is
open to public inspection.
Section 5. The bond order shall take effect upon its adoption.
On motion of Kemp, seconded by Mason, the Board unanimously adopted a resolution (ATTACHED),
introduced by Commissioner Kemp, laying out all the particulars concerning the issuance of the bonds
authorized by the bond order.
On motion of Kemp, seconded by Holmes, the Board unanimously selected the low bidder, First
Citizens, as escrow agent for this refunding, for a fee of $2, 000.
Zoning Regulations for Intensive Swine Livestock Operations
Hal Johnson, Planning Director, reviewed House Bill 515, which was passed by the General Assembly
in 1997 to allow for the first time some county zoning regulation of large-scale hog farms. He presented a
conceptual plan for what zoning regulations might look like. This plan included review and formal
recommendation from the County Planning Board and a public hearing by the County Commissioners before
final adoption.
On motion of Kemp, seconded by Holmes, the Board unanimously voted to hold a public hearing on
proposed zoning regulations for intensive swine livestock operations at 7:00 p.m. on March 23 at the
Randolph Community College Learning Resources Center Auditorium.
Closed Session - Location or Expansion of Business; Acquisition of Real Property
On motion of Frye, seconded by Kemp, the Board unanimously voted at 6: 00 p. m. to go into closed
session to discuss the location or expansion of business, pursuant to NCGS 143-318.1 ] (a) (4), and to
discuss the acquisition of real property, pursuant to NCGS 143-318.11(a)(5). They returned to open
session at 6:30 p.m.
Rezoning Public Hearing
At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests.
Hal Johnson, Planning Director, announced that the request of Fletcher Pugh had been withdrawn, and he
then presented the following requests:
1. PGLT Properties, High Point, is requesting 12.56 acres on Hwy 311, Randleman Township, be rezoned
from RA to LI/CU for the development of an industrial park with 12 buildings with a total impervious
surface coverage of 58.2%. The Planning Board unanimously recommended approval.
2. Steve Garner, Sophia, is requesting .61 acre on Old County Farm Road, Back Creek Township, be
rezoned from RA to HC/CU to allow a storage building 36'x 24' for contractor supplies. The Planning
Board recommended denial by a vote of 5 to 2, expressing concerns about setting a precedent and also
about an old subdivision deed restriction on commercial property.
Citizen Comments - Request #1
No one spoke.
Citizen Comments - Request #2
Steve Garner, 2273 Racetrack Road, Sophia, presented a model of his proposed building and the
surrounding area. He said that demographics show that there will be more development in this area and that
there are already several commercial facilities nearby. He asked that his proposed deed restrictions be a part
of the conditional use permit.
Bob Smith, 1526 Old County Farm Road, stated that a petition with 3 pages of signatures opposing
this request had been given to the Planning Board. He said the convenience store next to this site is there
only because people in the area wanted it for their convenience.
Leroy Hill, 1445 Old County Farm Road, said he owns lots in the old subdivision that the site in
question is a part of and that he had been told that the deed restrictions prohibiting commercial activity
would always remain in force.
Kay Medlin, 1051 Back Creek Road, co-owner of the convenience store adjacent, said she is
concerned about what would happen with the building if Mr. Garner's business outgrows it and he moves
his operations somewhere else.
David Norcum, 2204 Silver Springs Road, said he is planning a subdivision nearby and doesn't want a
commercial operation in the area.
Donna Patty, 1441 Old County Farm Road, said this rezoning would decrease property values.
Board Action on Requests
On motion of Davis, seconded by Mason, the Board unanimously approved the request of PGLT
Properties.
On motion of Kemp, seconded by Frye, the Board unanimously denied the request of Steve Garner.
Closed Session - Location or Expansion of Business
On motion of Frye, seconded by Kemp, the Board unanimously voted at 7:30 p. m. to go into closed
session to discuss the location or expansion of business, pursuant to NCGS 143-318.11(a) (4). They
returned to open session at 8:10 p.m.
Discussion of Interstate 73/74
Chairman Frye announced that there is a possibility that I73/74 will not comedown Highway 311. It
was the consensus of the Board to direct Talmadge Baker, Randolph County's representative on this issue,
to support the original proposal to bring I73/74 down Highway 311 and to oppose any plan that would
divert it from Highway 311.
Budget Amendment - Sheriff
Frank Willis, County Manager, explained that a budget amendment is needed to budget a local law
enforcement block grant, including interest earned on the grant funds, which was received last fiscal year
and spent this fiscal year.
On motion ofHolmes, seconded by Mason, the Board unanimously approved BudgetAmendment#45
to the FY 1997-98 Annual Budget, as follows:
GENERAL FUND - #45'
Appropriation
Increase
Sheriff & Jail
$11,600
Revenues
Increase
Restricted Intergovernmental
$11,200
Investment Earnings
$400
Budget Amendment - Aging
On motion ofHolmes, seconded by Mason, the Board unanimously approved BudgetAmendment#46
to the FY 1997-98 Annual Budget, to reflect additional EDTAP funds received, as follows:
GENERAL FUND - #46
Appropriations
Increase
Aging Services
$24,727
Revenues
Increase
Restricted Intergovernmental
$24,727
Budget Amendment - Health
On motion ofHolmes, seconded by Mason, the Board unanimously approved BudgetAmendment#47
to the FY 1997-98 Annual Budget, to reflect a cut in federal funding for health promotion, as follows:
GENERAL FUND - #47'
Appropriations
Decrease
Public Health
$829
Revenues
Decrease
Restricted Intergovernmental
$829
Bud et Amendment --Health
On motion oj Holmes, seconded by Mason, the Board unanimously approved BudgetAmendment#48
to the FY 1997-98 Annual Budget, to reflect additional state funds received for a skin cancer prevention
program, as follows:
GENERAL FUND - #48'
Appropriations
Increase
Public Health
$1,000
Revenues
Increase
Restricted Intergovernmental
$1,000
Budget Amendment - Installment Purchase Agreement
Mr. Willis explained that due to an unforeseen delay, money budgeted for an installment purchase
agreement to purchase Register of Deeds computerized equipment in fiscal year 1996-97 was not spent.
Because of the federal government's arbitrage requirements, the County was forced to substitute other
equipment purchases already budgeted in the 1997-98 budget. Installment purchase agreements must be
budgeted in the year in which the funds are spent. Therefore, a budget amendment is needed to record the
installment purchase agreement and interest earned into the proper departments' budgets where the actual
funds were spent. A second budget amendment is also needed to transfer the various departments' capital
outlay budgets for the substituted equipment to the Register of Deeds to be used in purchasing a
computerized system.
On motion of Holmes, seconded by Mason, the Board unanimously approved Budget Amendments
#49 and #50, as follows:
GENERAL FUND - #49'
Appropriations
Increase
Register of Deeds
$22,977
Tax
$32,288
Emergency Services
$11,795
Cooperative Extension
$4,287
Revenues
Increase
Interest on Investments
$6,634
Other Financing Source
$64,713
GENERAL FUND - #50'
Appropriations
Increase
Decrease
Register of Deeds
$48,370
Tax
$32,288
Emergency Services
$11,795
Cooperative Extension
$4,287
Budget Amendment - Public Works
Mr. Willis reported that the federal government mandated in their Subtitle "D" Sanitary Landfill Law
that the County set aside the cost of closing the old landfill and the cost of monitoring the old landfill for 30
years after the closure. Our consulting engineers have estimated as of January, 1998, the cost of closure
and post -closure to be $2,819,183. According to the Local Government Commission, the County needs to
transfer $2,819,183 into a newly established fund named the Landfill Closure Fund. This fund will be used
to pay for the closure and the 30 -year post -closure costs of our old landfill that cannot be legally operated
anymore. The $2,819,183 will come from the $2,852,057 that is shown on the County's June 30, 1997
balance sheet under the liabilities section for "accrued landfill closure and post -closure care costs." The
$2,852,057 that accumulated on the County's balance sheet resulted from the auditors' expensing the Public
Works Fund each year for the percentage of the life of the landfill that had been used up. In order to
establish the Landfill Closure Fund, two budget amendments are needed.
On motion of Holmes, seconded by Mason, the Board unanimously approved Budget Amendments
#51 and #52, as follows:
PUBLIC WORKS FUND - #51
Appropriations
Increase
Contributions to Landfill Closure Fund
$2,819,183
Revenues
Increase
Fund Balance Appropriated
$2,819,183
PUBLIC WORKS FUND -'#52
Appropriations
Increase
Closure Cost
Post -closure Cost
$788,883
$2,030,300
Revenues
Increase
Contribution from Public Works Fund
$2,819,183
Budget Amendment - Social Services
On motion of Holmes, seconded by Mason, the Board unanimously approved Budget Amendment
#53 to the FY 1997-98 Annual Budget, to reflect additional funds for the Child Day Care Program, as
follows:
GENERAL FUND - #53'
Appropriations
Increase
Social Services
$101,716
Revenues
Increase
Restricted Intergovernmental
$101,716
Budget Amendment - Reclassification of State Prisoner Housing Fees
Mr. Willis stated that the County's auditors have suggested that Sales and Services would be a more
appropriate category than Restricted Intergovernmental for recording revenues received from the state for
prisoner housing fees. A budget amendment is needed for this reclassification, which is for financial
statement purposes only and does not change the amount of funds received.
On motion ofHolmes, seconded by Mason, the Board unanimously approved BudgetAmendment#54
to the FY 1997-98 Annual Budget, to reflect this reclassification, as follows:
GENERAL FUND - #54'
Revenues
Increase
Decrease
Sales and Services
$90,000
Increase
Restricted Intergovernmental
$25,000
$90,000
Budget Amendment - Court Facilities
Mr. Willis explained that because of new positions in the Clerk of Court's, Judges', and District
Attorney's offices, the setup of a small temporary courtroom, and the recent reallocation of office space
within the courthouse, additional furniture and other office furnishings have been requested. The
original 97-98 Court Facilities budget did not include a sufficient amount in capital outlay for these
unexpected expenditures.
On motion of Holmes, seconded by Mason, the Board unanimously approved Budget Amendment
#55, to cover these additional expenses, as follows:
GENERAL FUND - #55'
Appropriations
Increase
Court Facilities
$25,000
Revenues
Increase
Fund Balance Appropriated
$25,000
Adjournment
The Board adjourned at 8:20 p.m.
Darrell L. Frye, Chairman
Phil Kemp
J. Harold Holmes Robert B. Davis
O. Mason Alice D. Dawson, Clerk to the Board