060198June 1, 1998
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the Commissioners
Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Frye, Kemp,
Holmes, Davis and Mason were present. Rev. David Troutman, Randolph County Department of Social
Services, gave the invocation, after which everyone recited the Pledge of Allegiance.
Addition to the Agenda
Chairman Frye announced the addition of L. Proclamation Honoring Eastern Randolph Baseball Team to
the consent agenda.
Consent Agenda
On motion of Mason, seconded by Davis, the Board unanimously approved the consent agenda, as
follows:
• approved May 4 and May 18 minutes;
• approved May 4 closed session minutes;
• appointed Janet Henley and Janet Ward and reappointed Pat Callicutt, Rosemary Fox, Duffy Johnson,
Gay Markham, John McGlohon, Donna Moore, Peggy Morrison, Eloise Poe, Jack Pugh, Marion Smith,
Ann Suggs, Charles Tyson, Carolyn Vickrey, Dean Burgess, Lee Phoenix, Joy Ratliffe, Candie Rudzinski,
and Frank Willis to the Randolph County Aging Services Planning Committee (]-year terms);
• reappointed Tanji Ethridge and Barbara Ewings to the Area Mental Health Board (4 -year terms);
• reappointed George Gusler, Jack Marcus, and Angela Moore to the Regional Consolidated Services
Workforce Development Board (formerly known as the Private Industry Council) (3 year terms);
• reappointed Ralph Hardison, Carol Lowe, and Sylvan Routh to the Randolph County Public Library Board
of Trustees (6 -year terms);
• reappointed Jerry Tillman to the Randolph Community College Board of Trustees (4 -year term);
• reappointed Rev. Scott Wagoner to the Randolph County Social Services Board (3 year term);
• reappointed Steve Holland as an extraterritorial jurisdiction member of the Randleman Planning and
Zoning Board (2 year term);;
• reappointed Rosemary Fox to the Nursing Home/Adult Care Home Advisory Committee (3 year term);
• appointed Danny Auman to fill the unexpired term of Tim Poole on the Criminal Justice Partnership
Advisory Board (term expires 8199);
• adopted the following proclamation honoring the Eastern Randolph baseball team:
WHEREAS, this is the 30th year of Eastern Randolph High School and the 30th year of baseball at the
school; and
WHEREAS, on May 31, 1998, the team completed the season by winning the North Carolina High School
Athletic Association Class AA Championship with a record of 25 wins and 2 losses; and
WHEREAS, Brian Wright was voted Most Valuable Player of the tournament after pitching a no -hit
shutout in the first game and hitting a home run in the final game of the Championship Tournament;
NOW, THEREFORE, BE IT PROCLAIMED that the Randolph County Board of Commissioners
expresses congratulations to Tournament MVP Brian Wright, Head Coach Tommy Maness, and the 1998
Eastern Randolph High School Baseball Team for their first State Championship, andsincere appreciation
for representing Randolph County so well in the North Carolina High School Athletic Association Class
AA Championship Baseball Tournament.
D.O.T. Secondary Road Improvement Program Public Hearing
Jeff Picklesimer, D.O.T. District Engineer, presented the 1998-99 Secondary Roads Program. He
introduced Mr. G.R. Kindley, N.C. Board of Transportation member, who discussed the program priority
system.
Chairman Frye opened the public hearing.
Steve Sheen, Jericho Road, said there are 3 bad curves on this road and that there are 3 property owners
who won't sign for D.O.T. right-of-way. He asked if D.O.T. could cut a new road to eliminate these curves
even if they can't pave the road. Mr. Picklesimer said that he would check the feasibility of doing this.
Sandra Cagle, Wayne Road, stated that she lives .7 mile from SR 2911, which is scheduled to be paved.
She asked if the .7 mile to her house could be paved at the same time. Mr. Picklesimer told her that roads can
be paved only by priority number and that Wayne Road is #105 on the priority list.
Thomas Coley asked why SR 2890 is now #40 when it was #2 at one time. Mr. Picklesimer said he
doesn't know, but the rule now is that once a road gets in the top ten, it can't be bumped.
A resident of Kemp Mill Road asked if one property owner won't sign for right-of-way, can the road be
moved around that property for paving? Mr. Picklesimer said that is a possibility and that they will look into it
once the right-of-way agent has completed his work on their road. Mr. Kindley advised that if all but one
property owner sign, D. 0. T. can condemn that property, have it appraised, and the other property owners can
pay to the owner the appraised value. D.O.T. would not be allowed to pay for it.
Someone asked the priority number for SR 1118 and was told it is #5.
Someone commented that Corridor C should be removed from the Transportation Improvement Plan
(TIP). Mr. Kindley stated that the TIP will not be approved until next year; current items included are only
recommendations at this point.
Chairman Frye closed the public hearing.
Secondary Roads Improvement Program Resolution
On motion of Davis, seconded by Mason, the Board unanimously adopted a resolution (ATTACHED)
approving the 1998-99 Secondary Roads Improvement Program as presented.
Bid Awards - Library Computers
Jane Leonard, Deputy Finance Officer, presented informal bids received for 12 HP personal computers, 12
HP 672C printers and cables for Randolph County Library. The following bids were received:
CompUSA
$24,588.00
IKON Office
22, 831.92
Preferred Data Corp.
26,855.40
Tiger Direct
23,432.76
On motion of Holmes, seconded by Mason, the Board unanimously awarded a contract to IKON Office,
the low bidder, for $22,831.92.
Bid Award - Social Services Computers
Ms. Leonard presented formal bids received on 39 personal computers for Social Services as follows:
Company
Tiger Direct
Micron Computers
IKON Office Solutions
Gateway 2000
Dell Computers
Comp USA
Probosed Unit Unit Price
Tiger
$1,411.73
Client -Pro VXE
$1,474.10
Pioneer
$1,508.71
Gateway E-3000
$1,661.00
Dimension XPS
$1,771.00
Comp USA
$1,784.75
Tntnl Prira
$55,057.50
$57,490.00
$58,839.69
$64,779.00
$69,069.00
$69,605.25
Ms. Leonard stated that Tiger Direct, the lowest bidder, did not meet one of the specifications --the addition of
a networking card; they also failed to provide a unit price for a 3 -year off-site warranty.
On motion of Holmes, seconded by Mason, the Board unanimously awarded the contract to Micron
Computers, the lowest responsible bidder, for $57, 490.
Transfer of School Ownership to Allow the County to Receive Sales Tax Refunds from State School
Bond Proiects
Aimee Scotton, Staff Attorney, and Jane Leonard, Deputy Finance Officer, explained that according to
NCGS 105-164.14(c), a county is allowed an annual refund of sales and use tax paid by it on direct purchases
of tangible personal property, including building materials, supplies, fixtures, and equipment that become part
of any building that is owned or leased by and is used for the governmental entity. This section makes it clear
that if the County owns the land on which a school is being built, then the County is entitled to a refund of the
sales tax paid in connection with the construction of the school. School Boards are not eligible to receive sales
tax refunds. For this reason, both the Randolph County Board of Education and the Asheboro City Board of
Education have submitted letters requesting that the County accept the transfer of school property for this
purpose. Upon completion of construction, these properties will be deeded back to their respective boards of
education. Ms. Scotton requested that the Board approve this concept and authorize the County Manager to
execute the necessary documents to effectuate the process.
On motion of Kemp, seconded by Holmes, the Board unanimously approved the concept of transferring
school ownership to the County to allow for sales tax refunds and authorized the County Manager to sign the
necessary documents to complete the process.
Ordinance Designating Official Bulletin Board
Ms. Scotton explained that notices of various actions and meetings of boards of county commissioners are
required by state law to be posted on the courthouse bulletin board. When the administration department
moved to the Randolph County Office Building (RCOB), these postings became inconvenient and have
remained so. Recently the County has placed a bulletin board in the first -floor lobby of the RCOB. Since this
is also where the Commissioners hold their meetings, this is a more logical and convenient place to post notices
of Commissioner meetings and actions. NCGS 153A-443 allows a county to designate a more convenient
location than the traditionally -used courthouse bulletin board once that location has been determined to be
inconvenient or inappropriate. This designation must be done by ordinance approved by the Commissioners
and published to give the public notice of the change. The ordinance must be posted at the old location for 60
days. Ms. Scotton presented a proposed ordinance for the Board's consideration.
On motion of Davis, seconded by Holmes, the Board unanimously approved the following ordinance:
ORDINANCE DESIGNATING OFFICIAL BULLETIN BOARD
FOR THE RANDOLPH COUNTY BOARD OF COMMISSIONERS
WHEREAS, North Carolina law requires that notice of special meetings of the board of county
commissioners must be posted; and
WHEREAS, North Carolina law requires that notice of various actions and meetings of the board of
county commissioners must be posted on the courthouse bulletin board unless otherwise designated; and
WHEREAS, County Administration is no longer located in close proximity to the Courthouse and the
Board of County Commissioners no longer meets at that location; and
WHEREAS, the County has determined that the traditional location of the "courthouse, " the
"courthouse door, " the "courthouse bulletin board, " or the "courthouse steps" has become inconvenientfor
the posting of notices required by law to be posted at such a site when such notices concern actions or
meetings of the Board of County Commissioners;
NOW, THEREFORE, BE IT ORDAINED by the Board of Commissioners of the County of Randolph,
State of North Carolina, that pursuant to NCGS 153A-443, the Randolph County Office Building bulletin
board, which is located in the first floor lobby, is hereby designated the official site for the posting of any
legal notice required by law concerning the actions or meetings of the Randolph County Board of
Commissioners.
BE IT FURTHER ORDAINED that this ordinance has no effect on the doing of any other act or the
posting of any other notice required by law. These notices or acts shall continue to use the traditional
location required by their respective statutes.
This ordinance shall become effective on June 1, 1998.
Deputy Finance Officer Change for the Inmate Commissary Account
Tom Morris, Internal Auditor, reviewed the commissary bank account the County opened for the purpose
of depositing money from jail inmates. As inmates make purchases from the commissary, their account
balances are deducted for the sales. As inmates are released from the jail, they are refunded any remaining cash
balance in their accounts. The Commissioners appointed three jail staff members as deputy finance officers for
the sole purpose of signing checks in this commissary account. One of those three, Audrey H. Schubert, is no
longer employed by the County. Mr. Morris recommended removing Ms. Schubert as deputy finance officer,
adding Donna S. Lepore as deputy finance officer for the commissary account, and securing a $10,000 fidelity
bond for Ms. Lepore.
On motion of Davis, seconded by Mason, the Board unanimously voted to replace Audrey Schubert with
Donna S. Lepore as deputy finance officer for the inmate commissary account and to obtain a $10, 000
fidelity bond for Ms. Lepore.
Library Internet Policy for the Public
Richard Wells, Library Director, advised the Commissioners that the Library Board of Trustees is in the
process of adopting an Internet policy for the public who use the library's computers. He explained the policy
and said it is modeled after Charlotte-Mecklenburg's and will be ready by July 1, when the Library will have
Internet access.
Aging Services - 1998-99 Home and Community Care Block Grant Allocations
Candie Rudzinski, Aging Services Planning Coordinator, stated that the Aging Services Planning
Committee has approved a recommendation for the HCCBG allocations for FY 98-99 totaling $517,589. The
Aging Services budget should also include DSS match of $8,601.
On motion of Kemp, seconded by Mason, the Board unanimously approved the HCCBG FundingPlan as
indicated on the Form DOA -731 requesting a total of $517,589 and the DSS match totaling $8,601 for FY
1998-99 for Randolph County.
Acceptance of 1998-99 EDTAP and Other Supplemental Funds if Available
Ms. Rudzinski said that additional funds from EDTAP, the NC General Assembly and/or additional
HCCBG funds may be received during FY 98-99. Since the turn -around time for completing the necessary
budgets and paperwork can be as little as 5-10 working days, she requested that the Board give blanket
approval for the Aging Services Planning Committee to allocate these funds.
On motion of Kemp, seconded by Davis, the Board unanimously agreed to accept EDTAP and other
supplemental funds for Aging Services, should they become available, and to allow the Aging Services
Planning Committee to make recommendations as to the allocation of these funds.
Budget Amendment - Aging Services
Ms. Rudzinski explained that during this fiscal year additional HCCBG funds were received. However,
because of the time necessary to gear up for expansion, and attrition due to lost personnel and participants,
local agencies were unable to spend down all of the additional funds. The Aging Services Planning Committee
has approved the release of $11,335 in HCCBG funds, which means an additional $979 in DSS match will also
be unused.
On motion of Mason, seconded by Davis, the Board unanimously approved the release of $12, 314 from
the FY97-98 allocation and the appropriate revisions to the Randolph County FundingPlan, County Services
Summary (Form DOA -731) and approved Budget Amendment #64 to the FY 1997-98 Annual Budget, as
follows:
GENERAL FUND - #64'
Appropriations
Decrease
Aging Services
$12,314
Revenues
Decrease
Restricted Intergovernmental
$12,314
Release of Zoning Jurisdiction to the City of Randleman
Rick Hardin, Randleman City Manager, advised the Board that the Randleman Board of Aldermen
recently voted to extend the city's extraterritorial zoning jurisdiction. He presented a map showing the
current zoning area and the proposed zoning area within the one -mile area surrounding the city limits.
Pursuant to NCGS 160A -360(e), the County must agree upon the area which the City wishes to extend.
The Board questioned Mr. Hardin at length concerning Randleman's reasons for making this request.
Mr. Hardin asserted that Randleman has no plans for annexing these areas, but that because of growth in
their area, and the proposal for I-73 to come down Highway 311 near Randleman, they want to manage
the development in this one -mile area.
Commissioner Kemp made a motion to approve the request. This motion died for lack of a second.
Phillip Wall asked and was given permission to speak on this issue. He said he represents his uncle,
Richard Wall, who owns a 276 -acre farm in Sophia that has been in their family since the 1850's. He said
this farm comprises about half of one of the three areas being requested for release to Randleman, that the
farm is isolated, and that it is a part of Sophia, not Randleman. He said Sophia already has I-73 coming
through their community and now they have Randleman wanting to tell them what they can and can't do.
He asked the Board not to approve the release of zoning jurisdiction in this area.
Chairman Frye suggested that Mr. Hardin and Hal Johnson, County Planning Director, look at
alternatives and a possible compromise and forward their recommendations to the County Commissioners
for study.
On motion of Davis, seconded by Holmes, the Board unanimously voted to defer action on this
request and directed Mr. Hardin and Mr. Johnson to attempt to work out a solution, taking into account
the County Commissioners' concerns.
Citizen Comments - Bombay Community
Mr. Whitman Kearns came before the Board to thank them for naming the Bombay Community
recently and to tell them that the "Bombay Community" sign has been erected by D.O.T.
Vacancy on County Planning Board
No nominations were offered; this item will be placed on the July agenda.
Voting Delegate and Alternate for NACo Annual Conference
On motion of Davis, seconded by Mason, the Board unanimously appointed Chairman Frye as voting
delegate and Commissioner Holmes as alternate voting delegate at the NACo conference in July.
Resolution Urging General Assembly to Increase Court Facility Fees
On motion of Kemp, seconded by Mason, the Board unanimously approved the following resolution:
RESOLUTION REQUESTING AN INCREASE IN FACILITIES
AND OFFICER FEES UNDER GS 7A-305 AND GS 15-209
WHEREAS, Boards of County Commissioners are required under North Carolina General Statutes 7A-302
to provide adequate courtrooms and judicial facilities within their boundaries, as well as suitable
accommodations for court -related personnel ; and
WHEREAS, the North Carolina Legislature since 1965 has recognized the financial burden upon Counties,
and as a result enacted GS 7A-304 and 7A-305, which established fees that in 1994 were set at $6.00 per case
for facilities and $5.00 per case for officers; and
WHEREAS, the costs incurred by counties have risen dramatically through the construction and renovation
of courtrooms, judicial offices, clerk of superior court offices; through the employment of additional bailiffs
for court proceedings and safety; and for the installation of security systems to reduce the occurrence of
courthouse violence; and
WHEREAS, as a result of these additional requirements, Randolph County now incurs total expenses
significantly greater than revenues received for the total judicial operations; and
WHEREAS, this ratio is expected to increase drastically in Randolph County in the coming years because of
the $14 million courthouse construction/renovation project currently being planned; and
WHEREAS, the "costs of court" represents those costs associated with providing a judicial system whereby
only those charged and convicted under the laws of the State of North Carolina bear the primary financial
burden;
NOW, THEREFORE, BE IT RESOL VED THAT the Randolph County Board of Commissioners requests
that its legislative delegation in the North Carolina General Assembly support statewide legislation to
increase the facilities fees from $6.00 to $12.00 per case and the officers fees from $5.00 to $10.00 per case,
which will partially defray the costs of maintaining judicial facilities.
BE IT FURTHER RESOLVED that this resolution be forwarded to the North Carolina Association of
County Commissioners to request their assistance in the 1998 Short Session.
Adopted this 1st day of June, 1998.
Rezoning Public Hearing
At 4:00 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal
Johnson, Planning and Zoning Director, presented the following requests:
1. William and Sheila Lassiter, Asheboro, are requesting that 35.17 acres on Business 220 South, Richland
Township, be rezoned from RA to RR/CU to develop a 33 -lot subdivision for site -built homes only. The
Planning Board unanimously recommended approval.
2. Joe Farlow, Asheboro, is requesting that 2.01 acres (out of 72.87 acres) on Alternate 220 South, Richland
Township, be rezoned from RA to LI for use for industrial purposes. The Planning Board unanimously
recommended approval.
Citizen Comments - Request #1
Bill Lassiter spoke in support of his request.
Citizen Comments - Request #2
Joe Farlow said he plans to build a 100' x 200' metal storage building on this property.
Chairman Frye closed the public hearing.
Board Action on Requests
On motion of Kemp, seconded by Mason, the Board unanimously approved the request of William and
Sheila Lassiter.
On motion of Holmes, seconded by Davis, the Board unanimously approved the request of Joe Farlow.
Presentation of FY 98-99 Budget Message
Frank Willis, County Manager, presented the FY 1998-99 budget message, which calls for a tax rate of
46.5¢ for the sixth consecutive year, based on a total valuation of $5,550,000,000.
Proposed FY 98-99 Salary Program
Hal Scott, Jr., Personnel Director, presented a proposed salary and benefits package for FY 98-99, at a
total cost of $634,605. Of this total, $12,000 is for the Commissioners contingency account, to be used at
Commissioners' discretion. Another $50,000 is for health insurance reserve, for the stop -loss premium. A 3%
salary increase for all employees costs $466,375, and another $36,660 is needed to convert EMS personnel to a
40 -hour workweek. $48,570 is needed for reclassifications and labor market adjustments, and the merit
program totals $20,000. A new program for consideration is a retirees health insurance benefit, which would
pay from 0% - 100% of the premium, depending on the years of service. Only $1,000 is allocated to initiate
this program.
Mr. Scott also discussed a proposed change in the County's health insurance plan, from MedPoint to PPO
Select #8. This change is recommended by Sedgwick, the County's insurance consultant.
On motion of Kemp, seconded by Mason, the Board unanimously approved the change from MedPoint to
PPO Select #8.
Adiournment
The meeting adjourned at 7:45 p.m.
Darrell L. Frye, Chairman
J. Harold Holmes
Robert O. Mason
Phil Kemp
Robert B. Davis
Alice D. Dawson, Clerk to the Board