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020397February 3, 1997 The Randolph County Board of Commissioners met in regular session at 4:00 p. m. in the Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Kemp, Frye, Davis, Holmes, and Mason were present. Invocation was given by Rev. Richard Wright, First Christian Church of Ramseur, which was followed by the Pledge of Allegiance. Chairman Kemp announced that the following 2 items would be added to the agenda: Item L. Video Arraignment System Contract Amendment, and Item M. Announcement ofNCACC District Meeting. Consent Agenda On motion of Frye, seconded by Holmes, the Board unanimously approved the consent agenda as follows: approve January 6, 1997 minutes; approve resolution (ATTACHED) adding Langley Loop to the State System of Roads; appoint Jack Marcus to fill the unexpired term of Carey Durham of the Regional Consolidated Services Private Industry Council, term expiring 6/98. Resolution Concerning Closing Roads in the Randleman Lake Project Frank Kime, Piedmont Triad Regional Water Authority Director, asked the Board for preliminary approval to close certain bridges and roads due to construction of Randleman Lake. He explained that the NC Dept. of Transportation has agreed to cost -share on a portion of the 24 roads, bridges, and culverts that will be affected in Randolph and Guilford Counties. However, before DOT will enter into a contract with the Water Authority they need assurance that the county commissioners in each county are in agreement with the closure plan. On motion of Davis, seconded by Frye, the Board unanimously approved a resolution (ATTACHED) authorizing the Division of Highways to delete certain roads from the State system upon the completion of the Randleman Lake project. Annual Economic Development Update Walter Sprouse, President of the Randolph County Economic Development Corporation, stated that although 1996 had been a relatively sloa year for economic growth, activity during the last several months has increased dramatically. He said thAt they are still looking for a site to build a speculative industrial building in the 60,000 to 80,000 square foot range. Bonnie Renfro, Vice President of the EDC, told the Board that 13 separate industrial announcements were made in 1996. This resulted in $34,000,000 in new or expanded industry for Randolph County and established at least 400 new jobs. Mr. Sprouse and Ms. Renfro answered questions from the Board. Heating Oil Bid Award Jane Leonard stated that heating oil bid packages were mailed to five vendors to provide quotes for No.2 heating oil for the 1997-1998 heating season for five County facilities, four located in Asheboro and one located in Archdale. The sealed bids were opened on January 23. The bid quoted is based on the contractor's terminal price on the date of their bid. the winning bidder will make price adjustments up or down based on the terminal price on the day of delivery. The per unit profit shall remain the same throughout the contract period. Pugh Oil Company, Inc. submitted a bid of $.7490 per gallon for the Asheboro Facilities and $.7980 per gallon for the Archdale facility. No other vendor submitted a quote. On motion of Holmes, seconded by M., ison, the Board voted unanimously to award the heating oil contract to Pugh Oil Company, Inc. for the contract period beginning February 15, 1997 and ending February 14, 1998. Bid Award for Lights & Sirens for Sheriffs Department Jane Leonard explained that bids were requested for providing eleven (11) bar light systems with siren for new patrol cars at the Sheriff s Department. The following bids were received: Ray O'Heron Company, Inc. 11 $1,040.00 $11,440.00 Lawmen's 11 $1,172.99 $12,902.89 On motion of Frye, seconded by Holmes, the Board unanimously voted to award the bid for I 1 light systems to the low bidder, Ray O'Heron Company, Inc. Contract Amendment - Video Arraignment System Tom Morris told the Board that a contract had been awarded to Selectrocom Inc. in November, 1996 to install a video arraignment system for 2 courtrooms and a video arraignment room in the new Randolph County Jail. However, this system, as originally proposed and awarded, could not be used to transmit the audio and video signals because Sprint Centel would not allow access to the required dedicated fiber lines. It was decided that installing a dedicated phone line (T-1) and the supporting equipment would be the best alternate option. The additional equipment and installation will add $34,444 to the cost of the project. Mr. Morris stated that there are sufficient funds in the current budget to cover this amendment. On motion of Davis, seconded by Mason, the Board voted unanimously to approve a change order on the original proposal on the video arraignment system in the amount of $34,444. Commissary Supply System for New Jail Major Allen McNeill explained to the Board that the money management system for imnates' money as well as the purchasing of inmate supplies needs to be converted to a cashless system. This means that inmates will have no money in the cell areas to barter for goods or contraband. On motion of Frye, seconded by Holmes, the Board voted unanimously to approve the opening of a checking account at Centura Bank in which all inmate money will be deposited, approve the signing of a contract with Oasis Management Systems, Inc. to provide commissary supplies for the new Randolph County Jail, and to appoint Captain Bill Brady, jailer Judy Brown and Jailer Audrey Schubert as Deputy Finance Officers with power to sign and disperse checks to inmates exiting the Randolph County Jail for reimbursement for monies taken from them upon entry into the facility less any money spent on commissary items, and to set individual bonds at $50,000 for the newly appointed deputy finance officers. Request for Additional C.A.R.E. Officer and Budget Amendment #21 Sheriff Litchard Hurley, Sgt. Dennis Harrelson, and Major Allen McNeill explained the status of the Randolph County C.A.R.E. program anil the need for a new C.A.R.E. officer to start immediately. Jane Leonard explained to the Board that $50,000 was put into the Sheriff s budget for a new C.A.R.E. officer because the County expected to receive a $50,000 state grant for that purpose. The County did not receive the $50,000 grant but has received a $13,000 grant from United Way and that the program itself will generate another $14,000 in revenues. On motion of Frye, seconded by Holmes, the Board unanimously approved $14,225 for a new C.A.R.E. Officer to begin work immediately and approved Budget Amendment #21 (ATTACHED) which changed revenues by reducing Restricted Intergovernmental Revenues by the grant amount of $50,000 and increased Miscellaneous Revenues by $27,000 ($13,000 for the United Way grant and $14,000 for program generated revenues) and appropriated $5,225 from the Fund Balance, which resulted in a reduction of $17,775 in the Sheriff and Jail appropriation. Budi!et Amendment #20 - Cooperative Extension Jane Leonard told the Board that the Randolph County Cooperative Extension Service has entered into a contract with Randolph County Mental Health to provide after-school services to high risk youth through 4H in the Archdale -Trinity area. The Mental Health Center has agreed to reimburse the County for the cost of this program up to $3,000. The cost associated with this program will be rent, teaching supplies and afterschool refreshments. There would be no additional County funds needed. On motion of Frye, seconded by Holmes, the Board unanimously approved Budget Amendment #20 (ATTACHED) which increases the Cooperative Extension budget by $3,000. Update on New Jail Construction David Townsend stated that substantial (completion of the entire new detention facility is February 15. The Division of Facility Services inspection is scheduled for February 18 and 19. Also during this time, a jail inspector with the N.C. Dept. of Human Resources will inspect our facility to make sure all jail standards are met. Following all required inspections the contractors will be required to correct any inspection items and finish all "punch list" items. This should be complete within 60-90 days from now, depending on the outcome of the state inspections. Following the total completion of construction, the Sheriff will need approximately 30 days for the final in-house training requhed before the acceptance of inmates. During this period, the open house and building dedication will occur. Closed Session -Appointment of a Public Officer or Employ On motion of Frye, seconded by Davis, the Board voted unanimously at 5:50 p.m. to go into closed session to consider the qualifications, competence, performance, or condition of employment of a public officer or employee or prospective public officer or employee, pursuant to North Carolina General Statute 143-318.11(a)(6). The Board returned to regular session at 6: 10 p.m., taking the following action. Api)ointment of New County Assessor/Tax Collector Chairman Kemp stated that Billy Chilton has announced his retirement effective 2/28/97. In accordance with House Bill 653, the Randolph County Commissioners in 1991 assumed the authority to appoint the Randolph County Assessor. Now that Mr. Chilton is retiring, the Comm- issioners must appoint a new county assessor and tax collector. On motion of Frye, seconded by Davis, the Board voted unanimously to appoint Mr. Ben Chavis as County Assessor effective 3/1/97, term ending 7/11/98 and as Tax Collector effective 3/1/97, term ending 6/30/97- set his bond at $100,000; and set his annual salary at $39,228. 1 Charge to Collect Taxes The Board authorized Ben Chavis to collect taxes beginning 3/1/97 through 6/30/97 as set forth in the Charge to Tax Collector (ATTACHED). Resolution Supporting Renovation & Expansion of the Institute of Government On motion of Holmes, seconded by Davis, the Board voted unanimously to approve a resolution (ATTACHED) encouraging the 1997 N.C. General Assembly to appropriate $16.1 million to fund the renovation and expansion of the Institute of Government. Proclamation Honoring Terry Labonte On motion of Frye, seconded by Holmes, the Board voted unanimously to approve a proclamation (ATTACHED) honoring Terry Labonte, )vho won the 1996 NASCAR Winston Cup Series championship. Announcement of NCACC District Meeting in Durham Frank Willis told the Commissioners that a NCACC district meeting would be held in Durham NC on March 18, 1997. Rezoning Public Hearing At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Samuel Hunt, Asheboro, is requesting that 4.50 acres located on Cable CreekRoad Oust past Winding Woods Lane), Cedar Grove Township, be rezoned from RR to RWCU to construct a Planned Unit Development (I existing duplex and 2 new duplexes). The Planning Board unanimously recommended approval. 2. Ogburn Yates, Jr., Asheboro, is requesfiig that 330.90 acres located on Tot I -Ell Farm Road (on both sides of road - just past Doul Mountain Road), (Cedar Grove Township, be rezoned from RA to RR to develop a restricted site -built subdivision. The Planning Board recommended unanimously that this request be approved. 3. Paul Dean Staley, Julian, is requesting that 23 acres located on Randolph Church Road, Providence Township, be rezoned from RA to RR to develop a restricted residential subdivision of 4 lots. The Planning Board recommended unanimously that this request be approved. 4. Jerry Hill, Asheboro, is requesting that 2 acres located off U. S. Hwy. 220 Bus. South on Bullins Lane, Richland Township, be rezoned from R -A., to LI/CU to construct a 15,000 sq. ft. building to manufacture corrugated products. The Planning Board recommended unanimously that this request be approved. Comments - Reauest #1 Samuel Hunt, Cable Creek Road, Astieboro, spoke in favor of his request. Comments - Request #2 Ogburn Yates, Jr., 628 S. Park St., Asheboro, spoke in favor of his request and answered questions from the Board. He stated that his proposal includes 179 acres for a golf course. He also stated that townhouses may be built in the future. Jim Bevins, engineer with Marziano and Minier, stated that a community well system is probably the best plan for this type of development, but tha, they were still working on the best solution. Walter H. Gordon, P.E., 3 719 Lassiter Mll Road, Asheboro, representing the Asheboro Airport Authority, stated that future expansion of the runway would increase air traffic. He wanted neighboring citizens to be aware of the potential for increased noise in the area. Captain G. E. "Ed" Dunn, US Air pilot, 2055 Gum Tree Rd., Asheboro, answered questions from the Board regarding the flight patterns around the airport and also gave statistical information about the importance and economic impact of the airport. Comments - Request 93 Linda Beasley, 3737 Randolph Church Road, Asheboro, spoke in support of this request. Comments - Reauest #4 Jerry Hill, 5310 Montevista Dr., Greensboro, spoke in support of his request and answered questions from the Board regarding the type of prodict he planned to manufacture, the type of equipment he planned to use, and the number of people he would employ. Chairman Kemp closed the public hearing,. Board Action of Requests On motion of Holmes, seconded by Davis, the Board unanimously approved the request of Samuel Hunt. On motion of Frye, seconded by Mason, the Board unanimously approved the request of Ogbum Yates, Jr. On motion of Frye, seconded by Mason, the Board unanimously approved the request of Paul Dean Staley. On motion of Mason, seconded by Holmes, the Board unanimously approved the request of Jerry Hill. Adinnrnment Having no further business, the meeting adjourned.