100697October 6, 1997
The Randolph County Board of Commissioners met in regular session at 4:00 p.m. in the
Commissioners Meeting Room, Randolph County Office Building, 725 McDowell Road, Asheboro, NC.
Commissioners Kemp, Frye, Davis, Holmes, and Mason were present. Rev. Dale Collingwood of Central
Falls Baptist Church gave the invocation, after which everyone recited the Pledge of Allegiance.
Consent Agenda
On motion of Frye, seconded by Davis, the Board unanimously approved the consent agenda, as
follows:
• approve minutes of September 2 and September 8;
• appoint Joe Taylor to the Nursing Home/Adult Care Home Community Advisory Committee for an
initial one-year term;
• appoint Larry Eugene Brown to the County Planning Board to fill the unexpired term of Charles
Adams, who became ineligible to serve because of Trinity's incorporation (term expires 1199);
• reappoint Frank Willis, Jane Leonard, and Alice Dawson to the Randolph County Public Facilities
Corporation for a one-year term;
• approve appointments to the following Firemen's Relief Fund Boards of Trustees: Coleridge - Amos
Needham, JC. Loftin, Jr.; East Side - Jimmy Pell, Donald Clapp; Farmer - Roger King, Gene
Crawford; Franklinville - James Parrish, Mark Grose; Guil-Rand - W.E. Blair, R. W. Helms; Level
Cross - John Hussey, Kenneth Adams; Liberty - Larry Williams, William Flowe, Jr.; Seagrove -
Darrell Voncannon, Jack McKenzie; Sophia - Donald Allred, Edwin Beeson; New Hope - Danny
Shaw, Ray White; Staley - Ferment Lindley, Terry Williams; Tabernacle - Worth Cox, Candie
Rudzinski; Randleman - Charles Byerly, Linda Moore; Ulah - Henry Wilson, Ted Scott; Westside -
Brian Hedgepeth, Mark Wilburn;
• approve resolutions (ATTACHED) adding Country Place Road Ext., Valley Dale Lane, Beech Tree
Court, and a. 09 mile extension of SR 1208 (Monroe Ave. Ext.) to the State System of Roads;
• adopt 1998 holiday schedule (New Year's Day, Jan. 1; MLK,Jr. Birthday, Jan. 19; Good Friday, April
10; Memorial Day, May 25; Independence Day, July 3; Labor Day, Sept. 7; Veteran's Day, Nov. 11;
Thanksgiving, Nov. 26 & 27; Christmas, Dec. 24 & 25).
Request for Orthophotography for Randolph County
Ben Chavis, Tax Administrator, made a request for the production of digital orthophotography for
Randolph County, in preparation for the 2001 revaluation. This digital orthophotography would eliminate
over 2000 maps currently used in the Tax Department and would pick up new construction and
development. He said the orthophotography from 1991 is outdated with the advent of growth that has
taken place and a new digital ortho project would take more than a year to complete. Mr. Chavis said
preliminary cost estimates range from $189,540 to $243,000.
On motion of Frye, seconded by Holmes, the Board unanimously approved a request for proposals
being sent out to orthophotography vendors.
Approve ADM Proiect Request to Pay Debt Service on the COPS Deal
On motion of Holmes, seconded by Frye, the Board unanimously approved an ADMproject to pay
1997-98 fiscal year debt service on the Certificates of Participation sold in November 1995 to finance
school projects.
1995 Mental Health & County School Facilities Capital Proiect Ordinance Amendment
Tom Morris, Accounting Supervisor, explained that this project fund has revenues in excess ofwhat
was originally projected because of interest earnings and sales taxes reimbursement. He presented
recommendations for the distribution of these excess funds.
On motion of Frye, seconded by Davis, the Board unanimously approved Budget Amendment #4 to
the 1995 Mental Health and County School Facilities Capital Project Ordinance, as follows:
1995 MENTAL HEALTH & COUNTYSCHOOL FACILITIES CAPITAL PROJECT
ORDINANCE
REVENUES
INCREASE
DECREASE'
Interest Earnings
$567,121
Sales Tax Reimbursement
$298,699
APPROPRIATIONS
INCREASE
DECREASE'
Administrative
$357
Coleridge Elementary
$36,697
Tabernacle Elementary
$6,217
Level Cross Elementary
$76,740
Trinity High School
$46,408
Eastern Randolph High
$2,679
Miscellaneous School
$773,682
Mental Health Facility
$2,506
Public Hearing - Approval in Principle for Industrial Revenue Bonds
At 4:30 p.m. the Board adjourned for a duly advertised public hearing on a proposed issuance of
revenue bonds in an amount not to exceed $4,000,000 to Unique Tool & Manufacturing Company.
Bill Ivey, bond attorney for the County, stated that requested funds will be used for additional
equipment and construction at Unique's current facility, which will create about 25 new jobs.
Benson Scott, Vice President for Unique, said that the company currently has 45 employees in an
18,000 -square -foot building and that the company makes precision machine parts.
Elizabeth Brewington of Brooks Pierce McLendon Humphrey and Leonard stated that she is bond
attorney for the company. She said that her firm has experience in handling issuances of revenue bonds.
Chairman Kemp asked for comments from those in attendance. No one spoke, and Chairman Kemp
closed the public hearing.
On motion of Frye, seconded by Davis, the Board unanimously adopted the following resolution:
APPRO VAL IN PRINCIPLE OF IND USTRIAL PROJECT FOR UNIQ UE TOOL
AND MANUFACTURING CO. AND THE FINANCING THEREOF WITH INDUSTRIAL
REVENUE BONDS INA PRINCIPAL AMOUNT OF UP TO $4, 000, 000
WHEREAS, the Randolph County Industrial Facilities and Pollution Control Financing Authority
(the "Authority') has agreed to assist in the financing under the North Carolina Industrial andPollution
Control Facilities Financing Act (the "Act') of an industrial project by Unique Tool and Manufacturing
Co., a North Carolina corporation (the "Company'), to acquire, construct and equip a manufacturing
facility for the manufacture of precision tools, components and special machines in Randolph County (the
"Project') and has indicated that agreement by the execution of an Inducement Agreement between the
parties dated as of July 22, 1997; and
WHEREAS, each project must be approved by the Secretary of the Department of Commerce and
the Federal Tax Reform Allocation Committee must allocate a sufficient amount of North Carolina's
private activity bond limit, " as defined in Section 141 of the Internal Revenue Code of 1986, as amended
(the Code), to the financing; and
WHEREAS, the Rules and Procedures of the North Carolina Department of Commerce require that
the governing body of a county approve in principle any project to be financed under the Act; and
WHEREAS, this Board of Commissioners has today held a public hearing with respect to the
advisability of the Project and the issuance of bonds therefor; and
WHEREAS, section 14 7(j) of the Code requires that the Board of Commissioners approve the plan
of financing for the bonds; and
WHEREAS, the Company has requested that Brooks, Pierce, McLendon, Humphrey & Leonard,
L.L.P. serve as bond counsel for the Authority's industrial revenue bonds to be issued for the benefit of the
Company, and the Authority has recommended such firm be hired as bond counsel;
NOW, THEREFORE, the Board of Commissioners of Randolph County, meeting in regular session
at Asheboro, North Carolina, on October 6, 1997, do the following:
BE IT RESOLVED BY THE BOARD OF COMMISSIONERS FOR THE COUNTY OF
RANDOLPH:
1. The proposed "industrial project" consisting of the acquiring, constructing and equipping of a
manufacturing facility for the manufacture of precision tools, components and special machines in
Randolph County and the issuance of bonds in an amount not to exceed $4, 000, 000 are hereby approved
in principle.
2. The Board of Commissioners hereby requests the Federal Tax Reform Allocation Committee to allocate
up to $4, 000, 000 of North Carolina's 1997 `private activity bond limit, " as defined above for the
financing of the Project.
3. The Board of Commissioners hereby approves the plan of financing as required by Section 14709 of the
Code.
4. Brooks, Pierce, McLendon, Humphrey & Leonard, L.L.P., shall act as Bond Counsel in connection with
the issuance of the bonds.
Welfare Reform
Lisa Royal, Social Services Program Director, presented information on new welfare reform
legislation which affects the way the Work First program is administered in North Carolina. Electing
counties will be allowed to determine eligibility criteria, benefit level, and length oftime families may receive
benefits, and will have some spending flexibility. They must also assume administration of the program.
Standard counties will continue to have Work First programs administered by the state. Both types of
counties must submit a plan to the state for the program they propose to offer and must provide an
opportunity for public review and comment on the plan. Ms. Royal said counties must declare which option
(electing or standard) they will choose by October 31, 1997. Then they must appoint a committee to help
develop their plan and hold a public hearing on the proposed plan. She indicated that the County would
probably have to hire additional employees in Administration if the Board votes to become an electing
county.
On motion of Holmes, seconded by Mason, the Board unanimously voted to remain a standard
county for the Work First program.
Purchasing Policy Amendment
Tom Morris, Accounting Supervisor, advised the Board that the General Assembly recently enacted
significant changes in the laws governing local government purchasing. The new law raises the formal bid
threshold for purchase contracts from $20,000 to $30,000. Also, the former law allowed waiver of bid
bonds for purchase contracts below $100,000. The bid bond may now be waived for any purchase contract
regardless of the amount, and the authority to do so may be delegated to a purchasing official.
On motion of Davis, seconded by Holmes, the Board unanimously approved the following changes to the
Randolph County Purchasing Policy: Section VLA.1. - change the $20, 000 to $30, 000; Section VLA. 4. -
remove the words "under $100, 000 "; Section VT B.1. - change $20, 000 to $30, 000.
Budget Amendment - COPS Excess Fund Balance
Tom Morris, Accounting Supervisor, stated that the amount of fund balance needed in the COPS
Capital Reserve Fund for paying 1997 debt service is $341,664 less than the fund balance available at June
30, 1997. He recommended that the County remit this "excess fund balance" to the County Schools.
On motion of Frye, seconded by Davis, the Board unanimously approved BudgetAmendment #17 to
the FY 1997-98 Annual Budget, as follows:
GENERAL FUND
REVENUES
INCREASE
Miscellaneous Revenue
$341,664
APPROPRIATIONS
INCREASE
Co. School -Cap. - Excess COPS Debt Service
$341,664
Sale of Danwood Street Property
Aimee Scotton, Staff Attorney, informed the Board that Habitat for Humanity of Randolph County
has offered to purchase a lot owned by the County and located at 908 Danwood Street. She explained that
if the Board is interested in selling this property, it must propose to accept an offer, then publish a notice of
the offer. Bidders have 10 days in which to submit upset bids. Then the County must publish a notice of
the highest upset bid and allow 10 days for further upset bids. This process continues until there are no new
offers. The Board may reject all offers at any time or accept the highest qualified bid.
On motion of Davis, seconded by Holmes, the Board unanimously proposed to accept the offer of
Habit for Humanity to purchase the 908 Danwood Street property for $250 and directed the Clerk to
advertise notice of this offer.
Budget Amendment - Library
Richard Wells, Library Director, advised that the State Aid to Public Libraries Fund was increased
again this year. The County's total allotment is $189,500, but the amount budgeted for FY 1997-98 is only
$162,567. Also, the library has recently received a $23,592 LSCA Title I grant for purchasing two minivans
for use in the Extension Services program. Mr. Wells said that the local match required by this grant will
come from the State Aid funding.
On motion of Frye, seconded by Holmes, the Board unanimously approved BudgetAmendment #18
to the FY 1997-98 Annual Budget, as follows:
GENERAL FUND
REVENUES
INCREASE
Public Library
$50,525
APPROPRIATIONS
INCREASE
Restricted Intergovernmental
$50,525
Mr. Wells also explained that when bids for the renovation of the Asheboro/Randolph Public Library
went over budget, the equipment and furniture were deleted in order to meet the budget. A fundraiser was
initiated to furnish and equip the new facility. The amount raised was $195,000; of that amount, $20,000
has not been spent at this time. Mr. Wells requested that this money be transferred to the Randolph County
Public Library Trust Account to be administered by the Library Board of Trustees.
On motion of Davis, seconded by Holmes, the Board unanimously approved transferring this
$20, 000 into the Randolph County Public Library Trust Account.
Budget Amendment - Aging Services
Candie Rudzinski, Chairman of the Aging Services Planning Committee, reported that an additional
$1,323 in Elderly and Disabled Transportation Assistance Program (EDTAP) funds and an additional
$72,081 in Home & Community Care Block Grant (HCCBG) funds have been allocated to the Randolph
County Aging Services Planning Committee. The Committee recommends the distribution ofthese funds as
follows:
Social Services Dept. - $25,881 (plus a match of $2,876) for In -Home Aide Level I;
Regional Consolidated Services - $11,936 for In -Home Aide Levels I, II, and III; $12,064 for Minor Home
Improvement & Repair;
Senior Adults Association - $9,945 to RCATS; $1,323 for transportation services; $8,223 for adult day
care; $4,032 for the purchase of thermal bags for home -delivered meals.
On motion of Frye, seconded by Holmes, the Board unanimously approved BudgetAmendment #19
to the FY 1997-98 Annual Budget, as follows:
GENERAL FUND
REVENUES
INCREASE
Restricted Intergovernmental
$73,404
Fund Balance Appropriated
$2,876
APPROPRIATIONS
INCREASE
Aging Services
$76,280
Budget Amendment - Community Based Alternatives
Jane Leonard, County Youth Advisory Committee, presented recommendations for distribution of
$224,907 of CBA funds received from the state to help decrease the number of youth that are involved with
the courts.
On motion of Holmes, seconded by Davis, the Board unanimously approved Budget Amendment
#20 to the FY 1997-98 Annual Budget, as follows:
GENERAL FUND
REVENUES
INCREASE
Restricted Intergovernmental
$224,907
APPROPRIATIONS
INCREASE
Community Based Alternatives
$224,907
Budget Amendment - Soil and Water Conservation District
On motion of Frye, seconded by Holmes, the Board unanimously approved BudgetAmendment #21
to the FY 1997-98 Annual Budget, which reflects an additional $2, 000 of state grant funds received, as
follows:
GENERAL FUND
REVENUES INCREASE
Restricted Intergovernmental $2,000
APPROPRIATIONS INCREASE
Soil & Water Conservation District $2,000
Budget Amendment - Seagrove-Ulah Metropolitan Water District
David Townsend, Public Works Director, informed the Board that the Seagrove-Ulah Metropolitan
Water District has begun to explore the possibility of a sewer system. The Economic Development
Corporation and the Water Resources Advisory Board support the idea of an engineering feasibility study
for this area and have requested the County's assistance in funding the study, dividing the cost three ways
(a maximum of $2,000 each) among the District, Town of Seagrove, and the County. The study should
address both long-term and short-term issues, making sure that tax dollars are put to their best use.
On motion ofMason, seconded by Frye, the Board unanimously approved Budget Amendment #22
to the FY 1997-98 Annual Budget, as follows:
GENERAL FUND
APPROPRIATIONS
INCREASE
DECREASE
Seagrove-UlahMetro Water District
$2,000
Contingency Appropriation
$2,000
Negotiated Contract with BFI for Solid Waste Services
David Townsend, Public Works Director, reported that he, the staff attorney, and the county attorney
had been working with BFI since August to negotiate a contract for the operations of the transfer station
and the hauling and disposal of the County's solid waste. The contract is for five years, with a five-year
extension if both parties agree. The initial amount charged for these services is $32/ton. Beginning with
fiscal year 1999-2000, this amount may increase if the CPI has increased.
On motion of Holmes, seconded by Frye, the Board approved this contract with BFI, as presented,
and authorized the Chairman to sign it on behalf of the County.
Plaque of Appreciation for Charles Adams
Chairman Kemp recognized Charles Adams, who has been a County Planning Board member for 16
years, and presented a plaque of appreciation to him. Mr. Adams is no longer eligible to serve on the
County Planning Board because he lives in the newly incorporated area of the City of Trinity.
Rezoning Public Hearing
At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests.
Hal Johnson, Planning and Zoning Director, presented the following requests:
1. Jeff and Jackie McKinney, Randleman, are requesting 33.36 acres at the end of Berry Lane, Providence
Township, be rezoned from RA to RR/CU for a 31 -lot subdivision of site -built, modular, and double -wide
mobile homes. The Planning Board recommended denial due to limited access into the property.
2. Neal Craven, Asheboro, is requesting 72 acres on Staley's Farm Road, Cedar Grove Township, be
rezoned from RA to RM/CU for a 68 -lot subdivision of mobile homes. The Planning Board recommended
denial due to concerns of proliferation of manufactured housing in this community.
3. Kelly Huffstetler, Asheboro, is requesting 29.4 acres on George York Road, Franklinville Township, be
rezoned from RA to RR/CU for a 7 -lot subdivision of site -built homes. The Planning Board recommended
approval as consistent with adjoining developments.
Comments - Request #1
Katrinka Taylor, 1938 Berry Lane, voiced concerns over high traffic, lowering of water level,
pollution of area ponds, and increased vandalism, stealing, trash, and stray animals if this development is
approved. She said 292 families already access .6 mile on Berry Lane and that the road is in bad repair.
Conrad Key, Pleasant Garden, opposed because of traffic problems. About 20 people stood in
opposition to this request.
Comments - Request #2
Neal Craven stated that after his original request had been denied he had cut the number of lots to
68. He said the property will be left wooded and that he chose mobile homes because they would be
compatible with the neighborhood.
Neil Nance, 315 Ashbrook Road, Salisbury, said that his father was suffering from dementia when he
sold this property to Mr. Craven and that he has retained an attorney to contest the sale. He also said that
he opposes the rezoning because of traffic, overcrowding of schools, and decreases in property values.
Ray Neptune, 738 North Lake Drive, opposed this request on behalf of the Farlow Lakes
Subdivision Owners' Association, expressing similar concerns to those of Mr. Nance.
Sabrina Harlan, 1809 Tarheel Trail, opposed the request, stating concerns about traffic.
Bobby Dalke, 283 Donna Road, stated that some of the mobile homes already in the area have more
than one family living in them, with 6 or 7 cars parked at each house.
Nina Moody, 3109 Staley's Farm Road, opposed this request and about 25 people stood in
opposition to the request.
Comments - Request #3
Don Lanier, 2615 Tot Hill Farm Road, said he is an adjoining property owner and that he supports
this request.
Ottway Burton, attorney, 115 Worth Street, stated that Mr. Huffstetler's restrictive covenants need
to be fixed by removing certain inconsistencies and penciled -in notations.
Chairman Kemp closed the public hearing.
Board Action on Requests
On motion of Davis, seconded by Frye, the Board unanimously denied the request ofJeff andJackie
McKinney.
On motion of Mason, seconded by Davis, the Board unanimously denied the request of Neal
Craven.
On motion of Frye, seconded by Holmes, the Board unanimously approved the request of Kelly
Huffsteder.
Public Hearing - State Watershed Regulations
Immediately following the rezoning public hearing, the Board adjourned to a duly advertised public
hearing concerning changes to the County's watershed protection ordinance as a result of changes in state
water supply watershed protection rules.
Hal Johnson, Planning and Zoning Director, stated that the County's watershed ordinance must be
amended to reflect changes in the Water Supply Watershed Protection Act. He presented a proposed
amended ordinance for the Board's consideration.
Chairman Kemp invited comments from the audience. No one spoke, and he closed the public
hearing.
On motion of Frye, seconded by Holmes, the Board voted unanimously to amend the watershed
ordinance as proposed (ATTACHED).
Community Countdown 2000 Update
Hal Johnson, Planning and Zoning Director, reported that the next phase of Community Countdown
2000, which will begin in early 1998, involves school children offering "Ideas That Count" in considering
the future of their communities and local governments. The National Association of Counties is developing
school curricula and support materials for use in this program.
Appointments to the Tourism Development Authority
Hal Johnson reported the following nominations to the Tourism Development Authority: Archdale/
Trinity Chamber of Commerce - Jim Johnson; Asheboro/Randolph Chamber of Commerce - Donald Allred;
N.C. Zoo - Mary Joan Pugh; Liberty Chamber of Commerce - Kevin Bowman; Randleman Chamber of
Commerce - Lee Hilliard; and Asheboro/Randolph Chamber of Commerce - Reid Kearns. He said this
leaves three seats to be filled by the Commissioners.
Commissioner Frye recommended Ann Miller of Bouldin Bed & Breakfast to fill the hotel/motel
industry slot; Brian Moffitt, representing Petty Museum, to fill the unrestricted slot; and Hal Johnson,
County Planning & Zoning Director, to fill the slot representing the County.
Chairman Kemp recommended that Brent Tharp, Director of the Pottery Museum, be appointed to
fill the unrestricted slot so that the pottery industry would be represented.
Chairman Kemp made a motion, seconded by Mason, to accept the six nominations reported byMr.
Johnson and to appoint Ann Miller, Brent Tharp, and Hal Johnson to the three Commissioner slots.
Commissions Davis, Holmes, and Frye opposed this motion, and it failed.
On motion of Frye, seconded by Davis, the Board voted to accept the six nominations reported by
Mr. Johnson and to appoint Ann Miller, Brian Moffitt, and Hal Johnson to the three Commissioner slots.
Chairman Kemp opposed this motion.
On motion of Frye, seconded by Davis, the Board unanimously appointed Hal Johnson to serve as
Chairman and Mary Joan Pugh to serve as Vice chairman of the Tourism Development Authority.
Set Date for Next Zoning Ordinance Work Session
The Board agreed to meet at 6:30 p.m. on October 20 for another work session on proposed
amendments to the County Zoning Ordinance.
Negotiated Contract for Architectural Services for Courthouse Proiect
David Townsend, Public Works Director, reported that he had held several meetings with the firm of
Moser, Mayer, Phoenix Associates, the firm which Commissioners ranked number one after interviewing
four firms on August 25. He presented a negotiated contract with this firm for $96,183 for preliminary
designs, space allocation (both short-term and long-term), and a 25 -year master plan for the entire
courthouse block. This proposal is based on an estimated number of hours to perform the work. Mr.
Townsend said this work will be phase one of the project; phase two will be actual design and construction
of building improvements.
On motion of Frye, seconded by Davis, the Board unanimously awarded a contract to Moser,
Mayer, Phoenix Associates for an amount not to exceed $96,183 for the master plan study as described.
Solid Waste Facilities Holiday Schedule and Hours of Operation
David Townsend, Public Works Director, presented his proposed holiday schedule for the solid
waste facility and proposed changes to hours of operation. He requested that the hours of operation change
from 8:00 a.m. - 4:30 p.m. to 7:00 a.m. - 4:30 p.m. Monday - Friday and from 8:00 a.m. - 12:00 p.m. to
7:00 a.m. - 12:00 p.m. on Saturday. These extended hours will better serve the municipalities and the
private vendors.
On motion of Davis, seconded by Frye, the Board unanimously approved the requested hours of
operation and the proposed holiday schedule (New Year's Day, Jan. 1; Good Friday, April 10; Memorial
Day, May 25; Independence Day, July 3; Labor Day, Sept. 7; Thanksgiving, Nov. 26; Christmas, Dec. 24
(close at noon), 25, & 26). The Coleridge and Farmer convenience sites will also utilize this schedule.
Adjournment
The meeting adjourned at 8:30 p.m.
Phil Kemp, Chairman
J. Harold Holmes
Darrell L. Frye
Robert B. Davis
Robert O. Mason Alice D. Dawson, Clerk to the Board