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031196County Commissioners Meeting - March 11, 1996 The Randolph County Board of Commissioners met in regular session at 4:00 p.m. on March 11, 1996 in the Commissioners Meeting Room, County office Building, 725 McDowell Road, Asheboro. Commissioners Kemp, Frye, Davis, Holmes and Comer were present. Invocation was given by Ben Chavis, Youth Minister at the Church of God in Asheboro and Tax Department employee. Addition to Agenda Chairman Kemp added new business item "Audit Contract for FY Ended 6-3-96" to the agenda. Consent Agenda on motion of Frye, seconded by Comer, the Board unanimously approved the consent agenda, as follows: ° approve 2/12 minutes; ° approve 2/12 closed session minutes (items B and L); ° unseal closed session minutes for 1/3/95, 12/4/95, and 2/12/96 regarding Donna Turner V. Randolph County, et al lawsuit; ° appoint Maxton McDowell to fill the unexpired term of Tim Poole on the County Planning Board; ° reappoint vernal Gibson to the Archdale Planning Board (3 -year term). JTPA service Delivery Area Annual Report Mike Lee, Private Industry Council member, presented the annual report for the Jobs Training Partnership Act (JTPA) service Delivery Area comprised of Randolph, orange, and Alamance Counties. The report included numbers of clients served in each program and the average cost per client served. Smart start Mimi Cooper, Health Director, reported that the Smart start organizing committee had met to discuss whether Randolph County can benefit from Smart start funds. Their recommendation is that the Commissioners support this program, with the understanding that it will be state funding, not county. She clarified that the required local match is 10%, not 50% as reported last month. Ms. Cooper offered a resolution of support for the Board's consideration. Commissioner Frye discussed some the concerns he still has about this program and offered a substitute resolution, prepared by the County Attorney, approving the creation of a non-profit corporation to access Smart Start planning funds as opposed to the resolution supporting the organization and development of a Smart start program. This resolution would allow the County to remain eligible for funding without committing the Board at this point. on motion of Frye, seconded by Davis, the Board unanimously adopted a resolution (ATTACHED) approving the creation of a non-profit corporation for the purpose of accessing planning funds from the state and the N.C. Partnership for Children. Bid Award - 911 system Computer Annette Lineberry, Computer services Director, presented bids received for a new public safety computer system that can be networked with the existing system. She said that the addition of 19 fire departments and 5 city police departments to the current system is straining the existing computer. Bids received were as follows: ESRI No Bid Spillman Data Systems No Bid IBM $164,215 Dickens Data systems $153,973 Ms. Lineberry stated that after reviewing Dickens' bid, she found a few items that were not necessary for our desired configuration. By dropping these items, she negotiated a purchase price of $150,651.25. Ms. Lineberry recommended the purchase of an extended 3 -year maintenance contract with IBM (through Dickens) for $24,792. She said the current 911 budget has $61,750 allocated for the purchase of this machine because the original plan was to pay for it over a 3 -year period. However, there is sufficient fund balance to pay for everything up -front. on motion of Holmes, seconded by Comer, the Board unanimously accepted the low bid of Dickens Data systems, approved the 3 -year maintenance agreement, and approved Budget Amendment #36 (ATTACHED), which appropriates $113,694 from the fund balance of the 911 Emergency Telephone Fund. Personnel Technician Position Hal Scott, 7r., Personnel Director, requested the allocation of a Personnel Technician I position to function as safety/Training officer for the County. The position will also assume some risk management duties and participate in veterans service administration. Mr. Scott explained that Barron Mills, who has served as veterans service officer/safety officer, will be retiring in September and, because of medical reasons, has cut back to half-time, working only in veterans service. This has left a void in safety administration, with Personnel having to assume those duties. Mr. Scott stated that time needed for veterans service affairs should continue to decline and, with the proposed reorganiza- tional change, this function can be absorbed into Personnel. on the other hand, safety administration has continued to escalate. Mr. Scott indicated that no additional funds will be required to fund this position for this fiscal year because of safety dividend funds and lapsed salaries. with Mr. Mills' upcoming retirement and with safety dividend funds available next year, there will be no extra cost to fund this position. If these funds are not available, an additional $3,939 will be required. on motion of Frye, seconded by Comer, the Board unanimously approved the allocation of a Personnel Technician I position, effective April 1, 1996. NC Recycling Association Award David Townsend, Public works Director, announced that the NC Recycling Association has selected Randolph County's recycling and waste reduction program to receive its award for "outstanding County or Municipal Program." He noted that this award is especially significant since Randolph had to compete for this honor with other counties with a population over 100,000, such as wake, Guilford, Forsyth, and Mecklenburg. Mr. Townsend recognized the work of viki Prevo, Recycling Coordinator for Randolph County. Aging services Matters for FY 1996-97 Candie Rudzinski, Randolph County senior Adults Association Director and County Aging Coordinator, advised the Board that they must appoint an agency within the county with lead responsibility for planning and coordination of the County funding plan for Home and Community Care Block Grant (HCCBG) funds. She made the following recommendations: 1. Designate the Randolph County senior Adults Association, Inc. as lead agency for the planning and coordination of HCCBG funds. 2. Agree to accept EDTAP and MTAP funds, should they become available, and allow the Aging services Planning Committee to make recommendations as to the allocation of these funds. 3. Agree to accept supplemental funds for Aging services, should they become available, and allow the Aging services Planning Committee to make recommendations as to the allocation of these funds. on motion of Frye, seconded by Holmes, the Board unanimously approved these three requests. Donna Turner v. Randolph County, et al settlement Alan Pugh, County Attorney, presented a copy of the settlement document concerning this lawsuit and stated that it should be included in the minutes. on motion of Davis, seconded by Comer, the Board unanimously voted to include in this meeting's minutes the document entitled "MUTUAL GENERAL RELEASE AND SETTLEMENT AGREEMENT" dated February 18, 1996 (ATTACHED). Audit Contract for FY Ended 6-30-96 on motion of Frye, seconded by Comer, the Board unanimously awarded a contract to strand, Skees, Tones & Company for $27,000 to perform the County's audit for FY ended 6-30-96. Budget Amendment - social services (CP&L) on motion of Davis, seconded by Holmes, the Board unanimously approved Budget Amendment #34 (ATTACHED), which reflects an additional $4,473 received from the state for CP&L Project share, for qualified CP&L residential customers in life-threatening situations related to heating or cooling. Budget Amendment - Health on motion of Davis, seconded by Holmes, the Board unanimously approved Budget Amendment #35 (ATTACHED), which reflects an additional $26,250 from the state for the Rural obstetrical Care Incentive Program. Rezoning Public Hearing At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal 7ohnson, zoning Administrator, presented the following requests: 1. United Investments, Staley, is requesting that 30.95 acres on Langley Road, Columbia Township, be rezoned from RA to RR to develop a 9 -lot subdivision. The Planning Board unanimously recommended approval. This request was considered earlier by both boards; the applicant has submitted a new proposal increasing the size of 4 lots on the state road. 2. Richard & Faylene Whitaker, Climax, are requesting that 43 acres (out of 108.85), Wayne white Road, Providence Township, be rezoned from RA to RR to develop a 40 -lot subdivision. The Planning Board unanimously recommended approval. 3. Donald Osborne, Randleman, is requesting that 41.05 acres on Providence Church Road, Providence Township, be rezoned from RA to RR to develop a 40 -lot subdivision. The Planning Board unanimously recommended approval. 4. Wilson Realty, Asheboro, is requesting that 19.25 acres on Business Hwy 220 South, Cedar Grove Township, be rezoned from RA to LI for light industry development. The Planning Board unanimously recommended denial, noting that due to adjoining residences, a conditional use rezoning would be more appropriate. Comments - Request #1 Jim Wilson, attorney for the applicant, stated that they have doubled the size of some lots and others have been enlarged. Comments - Request #2 Glen King, builder, distributed a layout of the proposed development and the restrictive covenants. Comments - Request #3 Donald Osborne, applicant, spoke in support of his request. Comments - Request #4 Robert Fleming, adjoining property owner, said he lives 50 feet from this property line and that he is concerned about the "unconditional" part of the request. Board Action on Requests On motion of Frye, seconded by Davis, the Board unanimously approved the request of united Investments. On motion of Holmes, seconded by Comer, the Board unanimously approved the request of Richard and Faylene Whitaker. On motion of Davis, seconded by Holmes, the Board unanimously approved the request of Donald Osborne. On motion of Frye, seconded by Davis, the Board unanimously denied the request of Wilson Realty. Adjournment The meeting adjourned at 6:50 p.m.