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010395Commissioners Meeting Minutes - 1/3/95 The Randolph County Board of Commissioners met in regular session at 2:00 p.m. on January 3, 1995 in the Commissioners Meeting Room, 725 McDowell Road, Asheboro, NC. Commissioners Kemp, Frye, Comer, Davis and Holmes were present. Invocation was given by Rev. Dan Brown, Union Grove United Church of Christ. Addition to the Agenda Chairman Kemp announced that Item J. Appointment to Asheboro Planning Board under New Business had been added to the agenda. Consent Agenda Commissioner Holmes had questions concerning the December 5, 1994 minutes. This item was removed from the consent agenda and discussed later in the meeting. On motion of Comer seconded by Holmes, the Board unanimously approved the consent agenda, as follows: • reappoint Eddie Swicegood to Asheboro Planning Board for another 5 year term. • adopt resolution (ATTACHED) adding Shannon Drive in the Shannon Woods subdivision to the state system of roads. Approval of December 5, 1994 Minutes Commissioner Comer made a motion to approve the 12/5/94 minutes. Commissioner Holmes questioned the accuracy of the figures used in Budget Amendment #23 -Sheriffs Dept. purchase of patrol cars. Mr. Holmes seconded the motion contingent upon the County Manager's reexamination of the figures. The motion carried by a 5-0 vote. (Upon review, the County Manager found errors in the figures of the minutes. The 1215194 minutes reflect the corrected figures.) Audit Report Will Massey presented the County's independent annual audit report, including the report on state and federal funding to the County. Mr. Massey stated that his examination produced no significant audit adjustments and that the financial condition of the County is good. Veterans Memorial and Budget Amendment #32 Frank Rose, member of the Randolph County Veterans Council, presented a Veterans Memorial proposal to the Commissioners, asking that the County consider providing space at the Courthouse for the memorial and funding for it. Mr. Rose stated that he had obtained three quotes, with Wiley Brothers Marble - Granite Works of Asheboro having the lowest quote. Mr. Rose said that the total cost of the Veterans Memorial would not exceed $31,700. The cost for engraving the names of the veterans, approximately $1.50 per letter --the exact amount to be determined later, would come from the veterans themselves or their families. Verification of service would be required. On motion of Frye, seconded by Comer, the Board unanimously granted permission for a Veterans Memorial to be constructed on Courthouse property by the Randolph County Veterans Council, subject to the consent of the resident superior court judge, and the approval of Budget Amendment #32 (ATTACHED), which appropriates $31,700 from the fund balance for the construction of a Veterans Memorial. Classification Plan Amendment On motion of Comer, seconded by Davis, the Board unanimously approved the amendment ofthe 1994- 95 Classification Plan to include Staff Development Specialist I (Grade 66) and Staff Development Specialist II (Grade 68). One of these positions will be assigned to Mental Health 2 Award Bid - Fire Extinguisher Service Frank Willis, County Manager, stated that bids had been received from Caraway Fire Equipment and Fire Extinguisher Sales & Service for a 5 -year service contract for inspection, maintenance, and testing of fire extinguishing equipment for the County's 200+ fire extinguishers. There was no response from D -Blaze Fire Extinguisher & Alarm Systems. Low bidder was Caraway Fire Equipment. An analysis of the two bids received is as follows: Fire Extinguisher Service Provided Caraway Fire Equipment Sales & Serv. Annual S erv. /Inspection, Seals, Pins, Tags $1.00 per unit $2.50 per unit Recharge Prices (if needed) 3.25 & 4.25 6.00 & 8.70 5 lb. ABC 6.00 7.75 10 lb. ABC 8.00 13.00 20 lb. ABC 12.00 24.00 5 lb. CO2 4.00 6.50 10 lb. CO2 8.00 11.00 15 lb. CO2 12.00 16.50 20 lb. CO2 16.00 22.00 Halon 1 lb. 11.00 20.00 6 -year Maintenance for each type extinguisher 6.00 each unit, which 3.00 plus the included price of refill refill price (example: 5 lb ABC=13.00) 12 -year Maintenance for each type extinguisher Dry Chemical 6.00 10.00 CO2 6.00 8.00 Sample of most used replacement parts for Dry Chemical & CO2 extinguishers Top Handle 3.25 & 4.25 6.00 & 8.70 Bottom Handle 1.75 & 4.75 8.00 & 5.25 Valve Stems 2.20 & 5.50 7.50 & 8.00 0 Ring No chrg. & No. chrg. 1.00 & 1.50 Gauges 2.65 & N/A 5.00 & N/A Anticipated price increase for service over 5 -year period NONE Annual Cost of Living Index Anticipated price increase for parts Manufacturer's increases Manufacturer's passed to customer increases passed to customer On motion of Davis, seconded by Holmes, the Board unanimously awarded the 5 -year service contract to Caraway Fire Equipment, low bidder. Department Head Duties in the Soil & Water Conservation District Department Frank Willis explained that pursuant to the Memorandum of Understanding between the Randolph County Board of Commissioners and the Randolph Soil & Water Conservation District Board, the Randolph County Soil & Water Conservation District (RCS&WD) would comply with all County personnel, purchasing, administrative, accounting, and audit control procedures. At the current time, RCS&WD has only two employees. However, for organizational purposes someone should be designated to perform the duties of a department head. Mr. Willis recommended that Mr. Barton Roberson, District Conservationist, be designated department head, and noted that the County Personnel Director, the Chairman and Vice Chairman of the Soil & Water Conservation District Board are in agreement on this. On motion of Frye, seconded by Comer, the Board unanimously designated Mr. Barton Roberson to assume the department head duties of the Randolph County Soil & Water Conservation District Department. Budget Amendment # 28- Mental Health Mazie Fleetwood, Mental Health Director, stated that due to an expansion allocation from the State for Willie M. Homes Program, Early Childhood Intervention Program, Crisis Stabilization Emergency Response Fund, the TASC Grant Program, and cost of living increases for employees, Mental Health Expenditures had increased by $525,163 and required a budget amendment. Dr. Bob Ferree briefed the Board on the TASC (Treatment Alternatives to Street Crime) planning proposal grant ($13,179) that they had received in order to write the application for the actual TASC Grant. On motion of Comer, seconded by Frye, the Board approved Budget Amendment #28 (ATTACHED), which reflects an expansion allocation from the State and increases the Mental Health Budget by $525,163. Rezoning Public Hearing The Board adjourned to a duly advertised public hearing at 4:00 p.m. to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Neal Craven, Asheboro, is requesting that 25.9 acres located on Staley's Farm Road (SR 2839), Grant Township, be rezoned from RA to RM in order to develop a 16 lot mobile home subdivision (1984 or newer models). The Planning Board recommended unanimously to approve this request. 2. Neal Craven, Asheboro, is requesting that 56 acres located off Manorview Road, Cedar Grove Township, be rezoned from RA to RM in order to develop 38 additional lots to Crestview Manor Subdivision. The Planning Board recommended unanimously to approve this request. 3. Bill Whitaker, Climax, is requesting that 57.30 acres located on Mack Lineberry Road, Providence Township, be rezoned from RA to RR in order to develop 35 lots for site built homes. Mr. Johnson stated that the Planning Board had voiced concerns regarding the road plan and the sewage lines going under the road. He explained that, since the Planning Board meeting, the concerns had been addressed by the developer as instructed by the Planning Board. The Planning Board recommended unanimously to approve this request. 4. Mid -State Properties, Seagrove, is requesting that 12.28 acres located on Hwy 2205, Richland Township, be rezoned from RA/LI to LI in order to continue to use the property for industrial purposes. At this time, there was discussion regarding underpinning of mobile homes pursuant to the terms of the zoning ordinance. The Board expressed concern that the zoning ordinance was not being enforced relative to the absence of underpinning of mobile homes in subdivisions. The Board instructed Hal Johnson to inquire about legality of termination of electrical service to mobile homes whose owners do not comply with zoning 11 regulations. Comments - Request #1 No one spoke. Comments - Request #2 No one spoke. Comments - Request #3 No one spoke. Comments - Request #4 No one spoke. The public hearing was closed. Board action on requests On motion of Holmes, seconded by Frye, the Board unanimously approved the request of Neal Craven to rezone 25.90 acres located on Staley's Farm Road. On motion of Comer, seconded by Holmes, the Board unanimously approved the request ofNeal Craven to rezone 56 acres located off Manorview Road. On motion of Frye, seconded by Davis, the Board unanimously approved the request of Bill Whitaker. On motion of Frye, seconded by Holmes, the Board unanimously approved the request of Mid -State Properties. Tax Commission Appointment On motion of Frye, seconded by Comer, the Board unanimously approved the reappointment of Allen Holt to the Equalization and Review Board for a 3 -year term. Pawnbrokers License Renewal Alice Dawson, Clerk to the Board, stated that Mr. Sarlie Harold Thompson has applied for renewal of his pawnbrokers license for his business, Glenola Pawn Shop. She also explained that the County Manager's Office has had trouble getting the information necessary to process his renewal applications in a timely manner for the last two years. However, upon review by Ed Gavin, Alan Pugh, and herself, they found that the applicant has conformed to the requirements set out in the Pawnbrokers Ordinance, and recommended that the Board renew Mr. Thompson's license for 1 year. On motion of Davis, seconded by Frye, the Board unanimously approved the pawnbroker license renewal of Sarlie Harold Thompson, to expire January 15, 1996. The Board also stated that next year, ifMr. Thompson failed to comply with the renewal application process in a timely manner, his license would be suspended for 1 year. Appointment to Asheboro Planning Board On motion of Frye, seconded by Comer, the Board unanimously approved the appointment of Tom White to the Asheboro Planning Board. Mr. White will fill the unexpired term of Caroline Frye, term ending 1/97. Budget Amendment #25 - Library 5 Frank Willis explained that the Library had received donations of $2,000 from the Randolph County Heritage Book Committee and $1,000 from the Randolph County Historical Society. These funds will be used to continue a part-time position in the Randolph Room in order to keep the collection open to the public more hours. There should be no extra cost to the County. On motion of Frye, seconded by Comer, the Board unanimously approved Budget Amendment #25 (ATTACHED), which reflects donations in the amount of $3,000 to be used to continue a part-time position in the Randolph Room. Budget Amendment #26 - Soil & Water Conservation District Frank Willis stated that the Randolph County Soil & Water Conservation District would like to use a $2000 equipment and furnishings grant from the N.C. Department of Environment, Health and Natural Resources to buy a copier, which costs $2,700. They have $700 in their budget (from lapsed salary) to make up the difference. On motion of Davis, seconded by Holmes, the Board unanimously approved Budget Amendment #26 (ATTACHED), which increases the Soil & Water Conservation District budget by $2,000. Budget Amendment # 27 - Aging Services On motion of Frye, seconded by Comer, the Board unanimously approved Budget Amendment #27 (ATTACHED), which reflects State funding made available to Randolph County and increases the Aging Services budget by $9,604. Budget Amendment #29 - Health On motion of Frye, seconded by Davis, the Board unanimously approved Budget Amendment #29 (ATTACHED), which reflects funding from the Department of Environment, Health and Natural Resources for the Child Health, Environmental Health and Tuberculosis Control Programs and increases the Health Department budget by $8,408. Budget Amendment #30 - Social Services On motion of Comer, seconded by Holmes, the Board unanimously approved Budget Amendment #30 (ATTACHED), which reflects additional State funding for non -FSA child day care and increases the Social Services budget by $111,487. Budget Amendment #31 - Public Works David Townsend, Public Works Director, stated that in preparing his 94-95 budget, the volume ofwood waste that would have to be ground into mulch had been underestimated and that the budget needed to be increased by $30,000. Mr. Townsend further explained that County revenue from the sales tax charged when new appliances are purchased had been underestimated and the Public Works Department is proposing to increase this revenue item by $30,000. On motion of Comer, seconded by Holmes, the Board unanimously approved Budget Amendment # 31 (ATTACHED), which increases the Public Works budget by $30,000. Closed Session On motion of Frye, seconded by Holmes, the Board voted at 5:00 p.m. to go into closed session to consider and give instructions concerning a judicial action titled Donna Turner v. Randolph County, et al, pursuant to NCGS 143-318.11(a)(3). They returned to regular session at 6:50 p.m. and did not take any action relative to the closed session. Recess I On motion of Frye, seconded by Holmes, the Board recessed until Thursday, January 12, 1995 at 5:00 p.m., when they will hear a countywide development activity report from Hal Johnson. Meeting Reconvened The meeting reconvened at 5:00 p.m. on January 12, 1995. Commissioners Kemp, Frye, Holmes and Comer were present, and Commissioner Davis entered the meeting where so noted in the minutes. Correction of 12/5/94 Minutes County Manager Frank Willis distributed copies of a portion of the 12/5/94 minutes, which reflected the corrections made in the dollar amounts used in Budget Amendment #23 (Sheriffs patrol cars). Countywide Development Activity Report Hal Johnson, Planning Director, introduced members of the County Planning Board who were in attendance. Mr. Johnson stated that Randolph County has experienced tremendous growth and change in the last 15 years and that the County has responded by approving many innovative land use programs. These include countywide zoning and land use planning, special watershed and water critical area protection, centralized permitting system with advanced G.I.S. capability, public and private road naming with addressing, well protection ordinance, interlocal agreements between the County and municipalities for watershed protection and economic development, and major subdivision rezoning requirements. He said that Randolph County is considered a leader in the state in many land use matters, and that we have received statewide recognition for some of these programs. Mr. Johnson explained that the County continues to struggle with the problems associated with a fast- growing and changing rural environment. He presented a series of graphs, maps, charts, and statistical information, compiled from the Planning & Zoning Department's Central Permit Office, which he said underlines the need to update and strengthen County planning regulations in order to more adequately protect our citizens' quality of life. The items presented included zoning changes since 1987; total construction values since 1992; commercial construction values since 1992; residential construction values since 1992; residential site -built single-family homes permitted since 1989; mobile home permits issued since 1989; number of lots approved for mobile home development since 1989; number of lots approved for site -built development since 1989; special use permits issued since 1989; residential restricted zoning changes since 1989; residential agricultural, residential mixed and conditional use rezoning requests since 1989; commercial zoning changes since 1989; and number of citizens attending Planning Board public hearings since 1989. Commissioner Davis entered the meeting at this point. Mr. Johnson presented the following planning agenda for 1995 to manage the growth and change as reflected in the foregoing report: 1. update and rewrite the County Zoning Ordinance and Subdivision Regulations; 2. update the County Land Use Plan; 3. update the County's ability to regulate and remove the storage of junked or abandoned vehicles; 4. provide staff support for Steering Committee of Strategic Planning during the implementation phase. Commissioner Frye stated that the County should address the following issues: (1) deed restrictions in developments, making sure that developers assume some responsibility to see that their deed restrictions are enforced; (2) hog farms. Mr. Frye said we need some regulation as to where hog farms can go; possibly we can consider them businesses. He cited a lawsuit in Sampson County against a hog farm developer under the 7 Nuisance law. A State Supreme Court judge held that this type of business is not conventional farming. Commissioner Davis expressed concern that hog farmers couldn't expand later or might be forced out of business if hog farms were regulated. Commissioner Frye said he was disappointed that the Strategic Planning Education Committee had not addressed two issues: (1) merger of Randolph County and Asheboro City Schools into one system and (2) election of County Board of Education members by district. He said a study of the merger issue would have shown that it would require an additional $5,500,000 in local funds (which equates to an extra 13 ¢ or 14¢ on the tax rate) to equalize the funding of the two systems. Mr. Johnson noted that the four public forums being held on the Strategic Planning process is to get this kind of input, to see if any issues have been left out that they should now address. Separate Meeting for County Commissioners to Hear Zoning Matters Mr. Johnson stated that the Board may want to consider having a second meeting during the month just for zoning issues and public hearings. He suggested the 4th Monday, which would allow sufficient time for the 15 -day notice required between the time the Planning Board hears a request and the date the Commissioners hold a public hearing on the same matter. On motion of Frye, seconded by Comer, the Board unanimously set 6:00 p.m. on the 4th Monday of each month to hear zoning matters, unless the 4th Monday is a holiday. Date of March Meeting Chairman Kemp noted that if more than one Commissioner attends the NACo Legislative Conference in Washington, D.C. March 3-7, the Board will need to reschedule its March 6 meeting for the 13th. Registration deadline is February 3. This matter will be decided at the February 6 meeting. Adiourn The meeting adjourned at 6:20 p.m.