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050195County Commissioners Meeting - May 1, 1995 The Randolph County Board of Commissioners met in regular session at 4:00 p.m. on May 1, 1995. Commissioners Kemp, Comer, Davis and Holmes were present. Commissioner Frye entered the meeting where so indicated in the minutes. Retirement Plaque Chairman Kemp presented a retirement plaque to Jean Johnson, Social Services, for 16 years of service. Consent Agenda On motion of Davis, seconded by Holmes, the Board unanimously approved the consent agenda, as follows: ° approve minutes of April 3 and April 17 ° reappoint Isaac Ferguson and appoint James Deaton, III to the Liberty Planning & Zoning Board ° adopt resolution (ATTACHED) authorizing transfer of ownership of Norstar Telephone key system to the State ° appoint Rhonda Sullivan to the Nursing/Domiciliary Home Committee Budget Schedule On motion of Comer, seconded by Holmes, the Board unanimously adopted the budget schedule, including a public hearing on the proposed 1995-96 budget and on the 1995-96 Home and Community Care Block Grant Funding Plan for Aging Services at 7:30 p.m. on June 19, 1995. July Meeting On motion of Holmes, seconded by Comer, the Board unanimously set their regular July meeting for July 10. NACo Delegates On motion of Davis, seconded by Comer, the Board unanimously appointed Commissioner Frye as delegate and Commissioner Davis as alternate delegate for the NACo annual conference in Atlanta in July. Industrial Revenue Bonds - Wayne Steel On motion of Davis, seconded by Holmes, the Board unanimously voted to adjourn at 4:30 p.m. to a duly advertised public hearing to consider industrial revenue bonds for Wayne Steel, Inc. (A FULL ACCOUNT OF THESE PROCEEDINGS IS ATTACHED AND INCORPORATED AS A PART OF THESE MINUTES). Bill Ivey, attorney for the Randolph County Industrial Bond Authority, distributed a proposed resolution to approve in principle industrial revenue bonds for Wayne Steel. Bob Quick, attorney for Wayne Steel, explained the process for issuance of industrial revenue bonds. Bob Stauffer of Wayne Steel explained why they are seeking $4,500,000 in industrial revenue bonds. On motion of Comer, seconded by Holmes, the Board unanimously closed the public hearing. On motion of Davis, seconded by Holmes, the Board unanimously adopted a resolution (ATTACHED) approving the project in principle. I-73 Update and Budget Amendment Talmadge Baker, N. C. I-73 Association member, explained the route change of I-73 and I-74 proposed by Senator Warner and stated that it is critical that the National Highway Systen Bill be passed. Mr. Baker requested that the Board fund the N. C. I-73 Association in the amount of $1,000. On motion of Holmes, seconded by Comer, the Board approved Budget Amendment #47 (ATTACHED), which transfers $1,000 from Contingency to the N.C. I-73 Association. -------------------------------------------------------------------------- Commissioner Frye entered the meeting at this point and was present for the remainder of the meeting. Public Hearing - County Schools and Mental Health Financing Steve Schemmel, Alex. Brown & Sons, explained the process for this project. He stated that the Local Government Commission has advised the County to restructure the project to eliminate interim financing. He also noted that the proposed certificates of participation financing would increase the County's general fund obligations to approximately $71,700,000, which would be about 15% of the County's total current budget. Mr. Schemmel indicated that this amount of debt would require greater scrutiny regarding additional near -to -mid term capital financing. Chairman Kemp asked other agencies to speak about their capital needs Dr. Bob Gordon, Superintendent of Asheboro City Schools, reviewed their long-range facilities plan, estimating that they will see an increase of 900 additional students over the next five years. He discussed construction needs (at Loflin, NAMS, and Balfour) totaling $3,200,000. Ron Jones, Dean of Administrative Services, Randolph Community College, spoke about their needs, including an emergency services training center, new roof, purchase of additional property, and expansion of the bookstore, totaling $4,000,000 to $4,500,000. Russell Walker, Jr., Superior Court Judge, and Bill Neely, District Court Judge, voiced their concerns for additional courtroom space. They indicated that the Administrative Office of the Courts in Raleigh may be able to help with a study of space needs at the Courthouse. Lynda Skeen, Clerk of Court, asked the Board's help with air quality problems in two areas of the Courthouse where her employees work. She said that affected employees are sick by lunch time. Geneva Voncannon told about her physical problems while at work and said that her symptoms improve when she leaves the building. Linda Bell discussed her symptoms and mentioned water on the carpet and a mildew odor in her area. Someone from the Coleridge area, representing about 25 people, spoke in support of the proposed projects for the County Schools. Chairman Kemp closed the public hearing. Criminal Justice Partnership Program Tim Poole, CJPP Advisory Board Chairman, introduced Pam Aycock, who will begin work as the day reporting center director on May 15. Angela Moore, CJPP Advisory Board member, presented the grant application for $89,000 in discretionary funds, which, if approved, will pay for renovations to the building to be used for the day reporting center. On motion of Frye, seconded by Holmes, the Board unanimously approved the grant application and authorized the County Manager to sign it. Rezoning Public Hearing At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Mark Langley, Liberty, is requesting that 36 acres on Old Staley Road, Columbia Township, be rezoned from RA to RR to develop a 15 -lot subdivision. The Planning Board, by a 6 to 1 vote, recommended approval of this request. 2. Donald Lanier and Larry McDowell, Asheboro, are requesting that 222.7 acres on Jackson Creek Road, Concord Township, be rezoned from RA to RR to develop a 68 -lot subdivision. The Planning Board unanimously recommended approval. 3. David Walker, Asheboro, is requesting that 1.86 acres on the corner of 49S/ Union Church Road, Cedar Grove Township, be rezoned from RA to HC/CU to build a convenience store/deli/gas station. The Planning Board unanimously recommended denial because they felt the shape of the property did not contribute to adequate screening potential. 4. Donald Clapp, Asheboro, is requesting that 2 acres on Hwy 64E, Franklinville Township, be rezoned from RA to LI/CU to operate a machine shop. The Planning Board unanimously recommended approval. Comments - Request #1 Mark Langley stated that he has made a lot of changes from his original plans, making them less dense, more restrictive, and more compatible with the neighborhood. Comments - Request #2 Donald Lanier said that houses in his development must have 2500 square feet of heated space, or 2000 square feet of heated space with 3000 square feet under roof, streets will be state standard. Comments - Request #3 Pete Oldham, attorney for David Walker, stated that the Planning Board's recommendation to deny this request was based on lack of information; they did not have a site plan. He presented copies of the site plan to the Board. He said that a 15' buffer of trees is planned to the rear. A 60' x 40' building is planned, with entrances from both Hwy 49 and Union Church Road. He presented a petition with 50 signatures of area residents approving the business. Mark Walker of the Cedar Grove community opposed this request based on traffic safety, the shape of the parcel, environmental concerns, and the residential nature of the area. He said he spoke for several here tonight. Jerry Rorie, adjoining property owner, had concerns about the slope of the parcel and the septic system. Vernon Wilson, representing the property owner, said he thinks this area will be an extension of commercialized Dixie Drive someday and that Mr. Cagle can't use his property as it is zoned now. He said a retaining wall could be built to take care of the slope. Comments - Request #4 Keith Clapp stated that this would be a family operation with a new metal building. Linda Hill said she is concerned with possible pollution and noise because of an existing truck terminal above her which causes these problems. Action on Requests On motion of Frye, seconded by Holmes, the Board unanimously approved the request of Mark Langley. The Board discussed a letter they had received about liens on Mr. Lanier's property. Ed Gavin, County Attorney, advised the Board that this information is not relevant to their decision on zoning. On motion of Frye, seconded by Holmes, the Board unanimously approved the request of Donald Lanier and Larry McDowell. On motion of Davis, seconded by Comer, the Board voted 3-2 to deny the request of David Walker. Commissioners Frye and Holmes opposed this motion. On motion of Frye, seconded by Comer, the Board unanimously approved the request of Donald Clapp. Carl Zigler, Sheltered Workshop Board of Directors member, gave a history of the agency and the services it provides and explained how they receive operating funds. Eddie Davis, Director, stated that Sheltered Workshop served as lead agency for the county transportation system from 1980 - 1994. He said that during this time they had to subsidize the operation of the transportation system. Mr. Davis requested $19,298.35 from the County as reimbursement for their subsidizing the transportation system. Candie Rudzinski of Sr. Adults Association, lead agency for the county transportation system, estimated that Sheltered Workshop will owe them $9,803 for transportation services by June 30, 1995. She asked that any funds the County gives to Sheltered Workshop be designated to pay this bill. She also noted that Sr. Adults is holding a $2,852 check for Sheltered Workshop, payable when when vehicle titles are transferred from Sheltered Workshop to Sr. Adults Association. Mazie Fleetwood, Mental Health Director, explained how transportation costs are paid for their clients. Angela Moore, Randolph Community College, said they have found ways to subsidize their clients' transportation costs and that other agencies should do the same. Commissioner Davis made a motion to give $19,298 to Sheltered Workshop, designating $9,803 of that to go to Senior Adults Association to pay Sheltered Workshop's transportation costs through June, 1995. Mr. Willis informed the Board that only about $12,000 remains in the contingency fund. Commissioner Davis withdrew his motion. On motion of Frye, seconded by Davis, the Board voted 4-0 to approve Budget Amendment #48 (ATTACHED), which pays Sheltered Workshop $4,688 for bus repairs and audit, less the $2,852 coming to them from Sr. Adults Association (for a total of $1,836 going to Sheltered Workshop); and to pay to Sr. Adults Association the $5,312 owed them by Sheltered Workshop for transportation services through March, 1995, for a total of $7,148 appropriated. Commissioner Holmes abstained from voting on this matter because he is a member of the Sheltered Workshop Board of Directors. Wood Mulching Program David Townsend, Public Works Director, reviewed the contract the County has had with Resource Conservation and Development Area, Inc. (RC&D) for handling the County's wood waste. He noted that there have been major increases in the volume of wood waste received (up from 2200 tons in'93 to 5000 in'94, and 1680 tons in the first quarter of'95). Mr. Townsend said the Public Works staff is now capable of handling and marketing the wood mulching program in- house and that he is proposing to include these activities within his department when the current RC&D contract expires in June, 1995. He stated his appreciation to RC&D for helping the County establish a successful program. It was the consensus of the Board for Mr. Townsend to include an in-house mulching program in his '95-'96 budget proposals. NCACC Health Insurance Pool Frank Willis, County Manager, informed the Board that the North Carolina Association of County Commissioners (NCACC) Board of Directors established a self-insurance health pool March 21, 1995. At a recent NCACC seminar he was told that by joining this pool Randolph County could save money next year by having lower administrative costs and lower stop-loss coverage cost. Randolph County has been a member of both the NCACC Worker's Compensation Pool and the NCACC Property and Liability Pool for many years with excellent results. On motion of Frye, seconded by Holmes, the Board approved a Resolution To Adopt The Interlocal Agreement And To Join The Health Insurance Trust Group Self-Insurance Fund For Health, Dental, Life And Disability Risk Sharing (ATTACHED). Settlement of Leak Patterson Lawsuit Ed Gavin, on behalf of Alan Pugh, County Attorney, summarized the results of the settlement of the Leak Patterson v. Randolph County, et al lawsuit. He reported that the County's liability insurance carrier decided we should settle this case by paying the plaintiff $19,000 and getting a full release for all defendants. They felt very strongly that we could win this case if it went to court; however, it could go on for months and the expense would far exceed the settlement amount. If the County wishes to pursue this case, it would have to pay all costs beyond $19,000. An important part of the settlement is that Mr. Patterson agrees to resign from his current employment and not to seek employment with Randolph County in the future. Approval of Closed Session Minutes On motion of Frye, seconded by Davis, the Board unanimously approved two sets of closed session minutes (Items G and H) from the April 3, 1995 meeting. Budget Amendment - Health On motion of Frye, seconded by Comer, the Board unanimously approved Budget Amendment #46 (ATTACHED), which reflects an additional $1310 from the State for the Health Department to use for surveillance of confirmed cases of lead poisoning. Budget Amendment - Criminal Justice Partnership Program Grant On motion of Frye, seconded by Holmes, the Board unanimously approved Budget Amendment #45 (ATTACHED), which reflects a Criminal Justice Partnership Program grant award of $32,877 from the State. Adiournment Having no further business, the Board adjourned.