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090595County Commissioners Minutes - September 5, 1995 The Randolph County Board of Commissioners met in regular session at 4:00 p.m. on September 5, 1995 in the Commissioners Meeting Room, 725 McDowell Road, Asheboro, NC. Commissioners Kemp, Comer, Holmes, Frye, and Davis were present. Invocation was given by Rev. Robert Armstrong, Central Wesleyan Church, Asheboro, NC. Retirement Plaque Chairman Kemp presented a retirement plaque to Drue Trotter, who is retiring from the Cooperative Extension Department with 271/2 years of service. Ms. Trotter expressed her appreciation to the County Commissioners, the County Manager and the Cooperative Ext. staff. Consent Agenda On motion of Frye, seconded by Comer, the Board approved the consent agenda, as follows: ° approve minutes of August 7; ° approve closed session minutes of August 7; ° unseal closed session minutes of March 13 , April 3 , and August 7; ° approve 3 resolutions adding Woodglo Drive in the Candlewood Estates Subdivision, Beech Tree Court in the Beech Tree Subdivision and Tall Pine Street Extension to the state system of roads; ° reappoint Mary Lee Moore to the Liberty Planning & Zoning Board; ° adopt proclamation for October 1-7 as 4-H Week in Randolph County; ° adopt proclamation for September 23 as Hunting & Fishing Day in Randolph County; ° appoint Peggy Morrison and Marion Smith to the Aging Services Planning Committee; ° appointments to the Firemen's Relief Fund for 15 Fire Departments, and ° adopt holiday schedule for 1996. Award Bid for Wood Grinding at Landfill David Townsend, Public Works Director, stated that the following bids were received for the wood grinding process at the landfill: WRICO Equipment Co., Greensboro 13.50 .50 14.00 The Public Works Department recommends accepting the low bid of $11.89 per ton for a total contract of $70,151.00 (for 5900 tons of wood waste) from Mapco of Asheboro. On motion of Holmes, seconded by Comer, the Board unanimously approved awarding the contract for Cost to Cost to Grind Windrow Total Company(per ton(per ton Cost Carolina Timber, Fuquay-Varina No Bid Submitted Hensons, Inc., Tryon, Polk County 14.50 3.00 17.50 Mapco, Inc., Asheboro 11.40 .49 11.89 Triangle Paving Company, Burlington 12.90 1.50 14.40 Waste Industries West, Graham 18.97 2.47 21.44 WRICO Equipment Co., Greensboro 13.50 .50 14.00 The Public Works Department recommends accepting the low bid of $11.89 per ton for a total contract of $70,151.00 (for 5900 tons of wood waste) from Mapco of Asheboro. On motion of Holmes, seconded by Comer, the Board unanimously approved awarding the contract for wood grinding services to Mapco of Asheboro. Randolph County Veterans Memorial Update and Budget Amendment Frank Rose presented a drawing of what the finished memorial will look like and stated that he hopes to have the dedication on November 11, 1995 (Veterans Day). Currently 1700 names have been verified for engraving. The memorial will hold only 1600 names. Mr. Rose proposed two options to solve this dilemma: T stop accepting additional requests and refund money for the overage or, OO purchase extra panels (5'X 6' panels hold 500 names, cost: $4200.00 for 2 panels; 5'X 8' panels hold 600 names, cost: $5000.00 for 2 panels). Mr. Rose stated that October 2 is the cutoff to get names on the first engraving. Also, three local garden clubs have offered to plant flowers around the memorial with the understanding that the County can monitor what they plan to use. He also said that 3 flags would be displayed at the memorial on special days and observances. They are the United States, North Carolina, and P.O.W. flags. On motion of Frye, seconded by Davis, the Board unanimously approved Budget Amendment #11 (ATTACHED) in the amount of $5,000.00 from the fund balance to purchase (2) 5' X 8' panels for the veterans memorial. On motion of Frye, seconded by Holmes, the Board unanimously voted to permit the ringing of the Courthouse bell 11 times at 11 a.m. on November 11, 1995. COPS Universal Hiring Program Federal Grant Major Allen McNeill, Sheriffs Department, requested that the Board send an interest letter regarding the application of future funding under the COPS Program. He explained that the COPS Universal Hiring Program is basically the same program as the COPS AHEAD Grant we are currently participating in except that this grant would enable us to project our needs until the year 2000 and prevent the need to reapply each year. There is no guarantee, however, that these positions would be funded. The Board asked Major McNeill if these positions could be used in the new jail. Major McNeill stated that he did not think this would be acceptable under this grant. The Board asked that he check to see if this would be acceptable, otherwise, the consensus of the Board was not to apply for the grant. The Board asked Major McNeill to report back to the Board in October if he determined that these positions could be located at the new jail. Final Approval for Industrial Revenue Bonds for Wayne Steel Bill Ivey, Industrial Bond Attorney, came before the Board to request final approval for $4,500,000 in industrial revenue bonds for Wayne Steel. He said the Industrial Bond Authority had met earlier in the day and given final approval for these bonds. Richard Crawford, local plant manager, updated the Board on the growth of Wayne Steel. On motion of Frye, seconded by Holmes, the Board voted unanimously to give final approval for $4,500,000 in industrial revenue bonds for Wayne Steel. Update on Problems at Riverside Gun Club Alan Pugh, County Attorney, summarized a report prepared by Ed Gavin regarding possible recourse the neighbors of the gun club might have. He stated that the redress of the neighbor's complaint should be addressed to either the criminal courts or civil courts, by action initiated by the neighbors. Scott Sheffield, neighbor of the gun club, distributed information and pictures to the Board depicting the complaints that they have made. Alan Pugh stated that he would work with Hal Johnson, Planning Director, in investigating the gun club regarding its tax-exempt status as it relates to our zoning ordinance. If this investigation shows that the gun club is a commercial club or place of entertainment, it would become subject to existing zoning regulations and must be zoned appropriately. If the gun club changes its objectives from "private, non-profit" to "commercial," it would not be considered a non -conforming use and would be subject to legal penalties for zoning violation. Public Hearing for Transfer of School Property to the County At 6:00 p.m. Chairman Kemp announced a public hearing as required by Section 153A-158.1 of the North Carolina General Statutes, concerning the acquisition by the County, for use by the Randolph County Board of Education, of all or any of the land and improvements comprising or to comprise Coleridge Elementary School, Tabernacle Elementary School, Level Cross Elementary School, Trinity High School, Eastern Randolph High School and a new school bus garage. Chairman Kemp stated that a notice of public hearing was published in a newspaper with a general circulation in the county as required by NCGS 160A - 20(g) and he directed the Clerk to attach the affidavit showing publication to the extract of minutes sent to the Local Government Commission. He then asked for comments on the advisability of the proposed acquisition. Robert Scherer, Director of Facilities and Planning for Randolph County Schools, spoke in support of the acquisition by the County, for use by the Randolph County Board of Education, of all or any of the land and improvements comprising or to comprise Coleridge Elementary School, Tabernacle Elementary School, Level Cross Elementary School, Trinity High School, Eastern Randolph High School, and a new school bus garage. Chairman Kemp closed the public hearing. On motion of Holmes, seconded by Frye, the Board unanimously adopted a resolution (ATTACHED) authorizing the acquisition of property for use by the Randolph County Board of Education. Certificate of Achievement for Excellence in Financial Reporting Chairman Kemp announced that the County has won a Certificate of Achievement for Excellence in Financial Reporting for the sixth consecutive year. Budget Amendment - Yadkin/Pee Dee Lakes Proiect On motion of Frye, seconded by Holmes, the Board unanimously voted to join the Yadkin/Pee Dee Lakes Project and approve Budget Amendment #12 which reflects $2500.00 funding for the project. Strategic Planning Public Presentation Meeting Hal Johnson announced that the Randolph County Strategic Planning Steering Committee will present the first public presentation highlighting results of the countywide strategic planning process on September 19, 1995, at 6:30 p.m., AVS Meeting Center, Asheboro, NC. All elected officials and more than 400 citizens who participated in this strategic planning process are being invited to attend. He stated that an executive summary of the complete strategic planning goals and strategies is currently being prepared and copies should be available for distribution at this meeting. I-85/Northwest Randolph Development Assessment Joint Public Hearing Hal Johnson stated that a joint public hearing was held in Trinity, NC by the Randolph County Planning Board and the Planning Boards of Archdale, Thomasville and High Point to consider the Northwest Randolph/I-85 Development Assessment prepared by a multi jurisdictional task force. All four planning boards have subsequently voted to recommend to their governing bodies that the development assessment be approved and that formal annexation agreements be entered into by the Cities of Archdale, Thomasville and High Point with approval of the Randolph County Board of Commissioners. Mr. Johnson announced that on September 21, 1995, at 7:00 p.m., a joint public hearing is scheduled between the Randolph County Board of Commissioners and the City Councils of Archdale, Thomasville and High Point. The hearing will be held at the Trinity Memorial United Methodist Church, Trinity, NC. The purpose of the public hearing will be for the governing bodies to consider approval of the development assessment and the proposed annexation agreements. Rezoning Public Hearing At 6:30 p.m. the Board adjourned to a duly advertised public hearing to consider rezoning requests. Hal Johnson, Zoning Administrator, presented the following requests: 1. Rancie Moore, Asheboro, is requesting that 1.53 acres located at 1424 Mt. View Church Road, Back Creek Township, be rezoned from RA to LI for industrial purposes. The Planning Board unanimously recommended approval with the condition of no outside storage. 2. Joyce Davis, Asheboro, is requesting that 56.30 acres located at the end of King View Road, Richland Township, be rezoned from RA to RM to develop an 11 lot subdivision that would allow site built or manufactured housing. The Planning Board recommended approval with the following conditions: no home over 5 years old and developer must check to insure the property has state road frontage. Comments - Request #1 Rancie Moore spoke in support of the request. Comments - Request #2 Terry Davis, son of the developer, spoke in support of the request. He also stated that no trees on the property would be cut unnecessarily. Action on Requests On motion of Frye, seconded by Davis, the Board unanimously approved the request of Rancie Moore. On motion of Frye, seconded by Holmes, the Board unanimously approved the request of Joyce Davis. Set Special Meeting Date On motion of Comer, seconded by Frye, the Board set September 25, 1995, 6:00 p.m. as the special meeting date to hear the report from Grier -Fripp Architects regarding use of the Centura building. Closed Session On motion of Frye, seconded by Davis, the Board unanimously voted at 6:50 p.m. to go into closed session to discuss matters relating to the location or expansion of business, pursuant to NCGS 143- 318.11(a)(4). Closed session ended at 7:10 p.m. and the Board went back into regular session. Adjournment Having no further business, the Board adjourned.