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062110June 21, 2010 The Randolph County Board of Commissioners met at 6:00 p.m. for a special budget session in the Commissioners Meeting Room, County Office Building, 725 McDowell Road, Asheboro, NC. Commissioners Holmes, Frye, Kemp, Haywood and Lanier were present. Additions to Agenda The following items were added to the agenda: B. Approve Southern Health Partners Contract—Will Massie; C. Approve Voting Delegate for NACo Conference Harold Holmes; D. Award Contracts for 6 CDBG Stimulus Grant Homes David Townsend, III Approval of Budget Amendment- Emergency Services Will Massie said that Emergency Services has had a significant increase in medical supply cost during the year due to two major factors. First, Emergency Services has experienced a much higher call volume than originally anticipated. Second, Randolph Hospital changed their procedures during the beginning of our fiscal year. Previously, Randolph Hospital had been replenishing all medical supplies used on the ambulance during patient transport. Once their procedures changed, they were no longer replenishing these supplies. This resulted in a significant increase in our medical supply cost that could not have been anticipated in the original budget. Emergency Services will need an additional $43,000 in order to cover the extra expenses. The offsetting revenues for this amendment will be available from Ambulance Fees. On motion of Frye, seconded by Kemp, the Board voted unanimously to approve Budget Amendment #48 for Emergency Services, as follows: 2©09-201© BUDGET ORDINANCE General Fund—Amendment # 48 Revenues Increase Decrease Sales and Service $43,000 Appropriations Increase Decrease Emergency Services $43,000 Approval of Southern Health Partners Contract at Jail Assistant County Manager/Finance Officer Will Massie stated that the County contracts with Southern Health Partners to provide medical services for jail inmates. The Sheriff is satisfied with the services provided and would like to renew the contract for another year. The renewal includes a small rate increase. Because the total contract exceeds the Manager's authorization limit, Commissioner approval is required. On motion of Haywood, seconded by Frye, the Board voted unanimously to renew the Southern Health Partners Contract for the twelve months ended June 30, 2011 to provide inmate medical services at a base monthly fee of $26,705.03 and to authorize the County Manager to sign the contract extension. Approval of Voting Delegate for the NACo Annual conference On motion of Haywood, seconded by Lanier, the Board voted unanimously to approve Darrell Frye as the voting delegate for the NACo Annual conference in July. Approval of Bid Contracts for CDBG Stimulus Housing Grant David Townsend, Public Works Director, said that bids from eight contractors were opened on June 15 for the housing rehabilitation of six homes via the CDBG Stimulus Housing Grant, as follows: Contractor Home Owner: Home Home Home Home Home B. Carter, Owner: M. Owner: E. Owner: P. Owner: M. Owner: O. Asheboro Ingram, Headen, Gales, Henderson, Clark, Asheboro Liberty Asheboro Sophia Asheboro BE Vaughan & $59,699.00 $45,423.00 $49,199.00 Son Carpe Const. $39,725.00* $43,950.00 $33,550.00 $28,550.00 $44,400.00* $36,705.00* Environmental $45,125.00 $51,075.00 $41,950.00 $27,275.00 $62,325.00 $49,300.00 Supports Flat Creek $65,494.00 $87,296.00 $56,813.00 $48,450.00 $94,493.00 $74,862.00 Construction Glenn King $42,975.00 $39,800.00* $34,825.00 $27,825.00 $49,775.00 $39,900.00 Construction LCM Builders $68,331.50 $66,700.00 $53,200.00 $39,500.00 $79,000.00 $58,900.00 Touch $51,070.00 $55,580.00 $32,720.00* $24,765.00* $52,615.00 $45,930.00 Construction South Atlantic $74,547.00 $84,261.00 $61,517.00 $53,042.00 $88,475.00 $70,106.00 Const. * Denotes low bidder. Based upon analysis of the bids, the following factors were considered in recommending the winning bidder: budget constraints, time constraints, ability and reputation of the contractor, size and work force of the contractor and contractor references. Our consultant, Hobbs Upchurch and Associates, recommends awarding the contract on each home to the respective low bidder. On motion of Haywood, seconded by Lanier, the Board voted unanimously to award the contracts for the CDBG Stimulus housing grants and authorize the County Manager to sign the contracts, as follows: 1. Barbara Carter Home to Carpe Construction at $39,725; 2. Mary Ingram home to Glenn King Construction at $39,800; 3. Ethelyne Headen home to Touch Construction at $32,720; 4. Paula Gales home to Touch Construction at $24,765; 5. Marilee Henderson home to Carpe Construction at $44,400, subject to State approval for amount of $40, 000 threshold; 6. Ora Clark home to Carpe Construction at $36,705. Adoption of Departmental Fee Schedules On motion of Haywood, seconded by Kemp, the Board voted unanimously to adopt all departmental fee schedules, as requested, and as follows: 1. Ambulance (no change from last year); 2. Building, Electrical & Plumbing permits (no change from last year); 3. Health (Only change is an increase of $25 on Temporary Food Establishments); 4. Solid Waste Facility Tipping Fees (Only change is an increase from $44 to $50/ton in Commercial, Industrial, Construction Waste, Shingles, Residential andMetal) Approval of Fire District & School Tax Rates On motion of Frye, seconded by Kemp, the Board voted unanimously to leave all current fire and school district tax rates unchanged for FY 10-11, as requested, and as follows: Bennett 7¢; Climax 10¢; Coleridge 7.3¢; Eastside 8¢; Fairgrove 6.5¢; Farmer 7.5¢; Franklinville 8.5¢; Guil Rand 10¢; Julian 10¢; Level Cross 10¢; Northeast 9¢; Randleman 10¢; Seagrove 10¢; Sophia 10¢; Southwest 10¢; Staley 10¢; Tabernacle 10¢; Ulah 610; Westside 9¢; Archdale-Trinity School District 9¢; Asheboro City Schools District--] 3.850. Discussion and Adoption of FY 10-11 Budget Ordinance Commissioner Frye stated that he wanted to clear up a matter that was voiced during the public hearing the previous Monday. He said that a citizen complained that renters should have to pay their fair share of property tax. Commissioner Frye pointed out that although the individuals in a rented home don't pay property tax, the tax is still paid, but by the property owner. He also said that this budget comes down to cuts that can be made in order to balance the budget and still be able to provide services to our citizens while maintaining an adequate fund balance. Commissioner Frye moved to adopt the proposed budget with the following changes: • Eliminate (3) County positions: (1) in Planning & Zoning and (2) in the Tax Dept. @ $109,000; • Eliminate funding for (9) Sheriff's vehicles @ $194,498; • Eliminate County employee 401-K match for 1 year @ $400,000; • Institute (3) County employee furlough days @ $300,000; • Cut Schools current expense by 2'/z % @ $708,712; • Cut Commissioners' pay by 10% @ $3,240; • Increase transfer from Economic Development Reserve Fund by $100,000; • Appropriate $3,750,000 of Fund Balance; • Set tax rate at $58.93¢/$100 valuation, which is a 3.43¢ increase from FY 09-10. The motion died for lack of a second. Commissioner Kemp presented another proposal, which would take care of the commitment for the new high schools. He suggested adopting the proposed budget with the following changes: • Cut County department budgets by $207,567; • Eliminate (3) County positions: (1) in Planning & Zoning and (2) in the Tax Dept. @ $109,023; • Eliminate County employee 401-K match for 1 year @ $400,000; • Cut Schools current expense by 3% @ $828,465; • Reduce Lottery Revenues that the State is likely to keep @ $828,465; • Eliminate funding for National Guard @ $950; • Eliminate funding for Piedmont Conservation Council @ $500; • Eliminate funding for Yadkin/Pee Dee Lakes Project @ $1,000; • Eliminate funding for Cape Fear River Assembly @ $1,000; • Eliminate funding for Regional Consolidated Services @ $2,000; • Reduce funding for Sandhills Center by $155,565; • Eliminate funding for Arts Guild @ $15,000; • Reduce funding for Communities in Schools by $35,000; • Increase Transfer from the Economic Development Reserve Fund by $375,000 for the Malt - 0 -Meal incentive; • Appropriate $2,231,587 of Fund Balance; • Set Tax Rate at 61¢, which is a 5.5¢ increase. The Commissioners discussed the two proposals and also discussed the likelihood of the State keeping our lottery proceeds, which would mean that the County would lose about $1.5 million in revenues. Commissioners Haywood and Lanier said that they were not comfortable raising the tax rate even three cents and supported using fund balance to balance the budget rather than a property tax increase. Commissioner Kemp said that the debt on the new schools has to be dealt with and did not favor appropriating any more fund balance than was absolutely necessary. He also did not support furloughs for County employees, stating that the County budget had been balanced on the backs of County employees for several years. On motion of Frye, seconded by Haywood, the Board voted 3-2, with Kemp and Lanier opposing, to adopt the FY 10-11 budget ordinance (which follows), as proposed by the County Manager, but with the following changes: • Reduce County department operating budgets by $207,567; • Eliminate (3) County positions: (1) in Planning & Zoning and (2) in the Tax Dept. Al $109,023; • Eliminate County employee 401-K match for I year @ $400, 000; • Cut education allocations by 3% @ $843,465; • Cut Commissioners' pay by 10% @ $3,240; • Increase the transfer from Economic Development Reserve Fund by $375, 000 for the Malt - O Meal incentive; • Make cuts to the following non-profit organizations: $950 to National Guard; $500 to Piedmont Conservation Council; $1,000 to Yadkin -Pee Dee Lakes; $1,000 to Cape Fear River Assembly; $2, 000 to Regional Consolidated Services; $15, 000 to Randolph Arts Guild; $155,565 to Sandhills Center; $25, 000 to Communities In Schools; • Appropriate an additional $3, 751, 010 of Fund Balance; • Set tax rate at $58.601$100 valuation (3.1 ¢ increase from FY 09-10), which is a reduction of 6¢ from the Manager's proposed tax rate of 9.1 ¢, thereby reducing ad valorem tax revenues by $5,890,320. RANDOLPH COUNTY Budget Ordinance Fiscal Year 2010-11 Be It Ordained by the Board of Commissioners of Randolph County, North The following amounts are hereby appropriated in the General Fund of Randolph County for the fiscal year beginning July 1, 2010 and ending June 30, 2011: General Government: Governing Body Administration Information Technology Tax Elections Register of deeds Public Buildings Public Safety: Sheriff Emergency Services Building Inspections Day Reporting Center Other Public Safety Appropriations Economic and Physical Development: Planning and Zoning Cooperative Extension Service Soil and Water Conservation Other Economic and Physical Development Appropriations Environmental Protection: Public Works Human Services: Public Health Social Services Veteran Services Child Support Enforcement Other Human Services Appropriations Cultural and Recreational: Public Library Education Debt Service Other Financing Uses: Interfund Transfers Out Total 138,545 2,789,700 1,440,453 1,954,422 365,331 653,962 2,301,760 14,159, 545 4,857,022 845,721 692,616 249,630 551,114 435,167 172,325 1,584,698 2,802,556 5,116,102 18, 828, 760 78,297 866,430 2,512,035 1,864,713 27, 582, 041 15, 350, 565 2,000,000 $110,193,510 Section 2. It is estimated that the following revenues will be available in the General Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011: Ad Valorem Property Taxes $ 58, 318, 792 Local Option Sales Taxes 15, 559, 000 Other Taxes 1,314,000 Unrestricted Intergovernmental 520,000 Restricted Intergovernmental 19, 587, 308 Permits and Fees Sales and Services Investment Earnings Miscellaneous Other Financing Sources: Appropriated Fund Balance Interfund Transfers In 1,022,600 8,472,816 410,000 446,283 4,167, 711 375,000 Total $110,193,510 Section 3. The following amounts are hereby appropriated in the Emergency Telephone System Fund of Randolph County for the fiscal year beginning July 1, 2010 and ending June 30, 2011: E-911 System Total $ 1,610,000 Section 4. It is estimated that the following revenues will be available in the Emergency Telephone System Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011: NC 911 Board Distributions Investment Earnings Appropriated Fund Balance $ 700,000 10,000 900,000 Total $ 1,610,000 Section 5. The following amounts are hereby appropriated in the Landfill Closure Fund of Randolph County for the fiscal year beginning July 1, 2010 and ending June 30, 2011: Landfill Post -Closure Expenditures $ 186,500 Section 6. It is estimated that the following revenues will be available in the Landfill Closure Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011: Investment Earnings $ 23,000 Appropriated Fund Balance 163,500 Total $ 186,500 Section 7. The following amounts are hereby appropriated in the Fire Districts Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011: Section 8. Section 9 Section 10. Tax Distributions $ 6,224,479 It is estimated that the following Fire District revenues will be available during the fiscal year beginning July 1, 2010 and ending June 30, 2011: Ad Valorem Property Taxes $ 6,224,479 The following amounts are hereby appropriated in the Water Fund for the fiscal year beginning July 1, 2010 and ending June 30, 2011: Purchase of Water $ 1,522,000 It is estimated that the following Water revenues will be available during the fiscal year beginning July 1, 2010 and ending June 30, 2011: Bulk Sale of Water $ 1,522,000 Section 11. There is hereby levied for the fiscal year beginning July 1, 2010 and ending June 30, 2011, a County -wide tax rate of $ 0.586 per $100 valuation of estimated taxable property situated in the County. The ad valorem tax is based on a total estimated property valuation of $10,100, 000, 000, with an expected collection rate of 97.2%. Section 12. For the fiscal year beginning July 1, 2010 and ending June 30, 2011, there is hereby levied in the County of Randolph a dog license fee at the rate of $3.50 per dog. Section 13. There is hereby levied for the fiscal year beginning July 1, 2010 and ending June 30, 2011, the following School District tax rates per $100 valuation of estimated taxable property situated in the special district. These levies are for the purpose of raising revenues to supplement school programs within each respective district. Fire District Net Valuation Tax Rate Estimated Approved Asheboro School District $ 2,133, 556, 095 $ 0.1385 Archdale -Trinity School District $ 2, 322, 091, 566 $ 0.0900 Section 14. There is hereby levied for the fiscal year beginning July 1, 2010 and ending June 30, 2011, the following Fire District tax rates per $100 valuation of estimated taxable property situated in the special district. These levies are for the purpose of raising revenues for fire protection within each respective district. Fire District I Estimated Bennett Fire District $ 42, 000, 000 0.070 Climax Fire District $ 461, 000, 000 0.100 Coleridge Fire District $ 223, 500, 000 0.073 Eastside Fire District $ 480, 000, 000 0.080 Fairgrove Fire District $ 365, 000, 000 0.065 Farmer Fire District $ 196, 000, 000 0.075 Franklinville Fire District $ 460, 600, 000 0.085 Guil-Rand Fire District $ 2, 030, 000, 000 0.100 Julian Fire District $ 87, 600, 000 0.100 Level Cross Fire District $ 227, 200, 000 0.100 Northeast Fire District $ 133, 300, 000 0.090 Randleman Fire District $ 239, 000, 000 0.100 Seagrove Fire District $ 184, 700, 000 0.100 Sophia Fire District $ 131, 500, 000 0.100 Southwest Fire District $ 61, 500, 000 0.100 Staley Fire District $ 153, 800, 000 0.100 Tabernacle Fire District $ 260, 000, 000 0.100 Ulah Fire District $ 490, 600, 000 0.061 Westside Fire District $ 643, 600, 000 0.090 Section 15. Pursuant to the requirements of North Carolina General Statute §159-9, the County Manager is appointed to serve as Budget Officer. The County Manager and the Assistant County Manager, as his designee, are hereby authorized to transfer appropriations as contained herein under the following conditions: a. The Budget Officer, or his designee, may transfer amounts between line item expenditures within a department without limitation and without a report being required. b• The Budget Officer, or his designee, may not transfer amounts between departments of the General Fund or between funds, except as approved by the Board of County Commissioners in the Budget Ordinance, as amended. Section 16. The Budget Officer, or his designee, may make cash advances between funds for periods not to exceed one hundred eighty days without reporting to the Board of Commissioners. Any advances that extend beyond one hundred eighty days must be approved by the Board. All advances that will be outstanding at the end of the fiscal year must be approved by the Board. Section 17. Copies of this Budget Ordinance shall be filed with the Clerk to the Board of Commissioners of Randolph County and furnished to the Assistant County Manager/Finance Officer for direction in the collection of revenues and the expenditure of amounts appropriated. Section 18. This Budget Ordinance will be effective on July 1, 2010. Upon motion of Commissioner Frye, seconded by Commissioner Haywood, the foregoing Budget Ordinance was passed with the following vote: Ayes: Commissioner Darrell Frye Commissioner Stan Haywood Commissioner Harold Holmes Noes: Commissioner Phil Kemp Commissioner Arnold Lanier I, Cheryl A. Ivey, Clerk to the Randolph County Board of Commissioners, do hereby certify that the foregoing Ordinance was duly adopted by the governing body of Randolph County at a special meeting on June 21, 2010, a quorum being present. The 21st day of June, 2010. Adjournment There being no further business, the meeting adjourned at 7:47 p.m. J. Harold Holmes, Chairman Phil Kemp Arnold Lanier Darrell L. Frye Stan Haywood Cheryl Ivey, Clerk to the Board